The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, December 08, 2025

4:30 P.m. - 5:30 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Closed Session (4:30 p.m.)

• THAT Council move into Closed Session to consider the following:

  2.1 Communications from an Identifiable Individual CAO-CLD-25-008

  239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees

  2.2 Offer to Purchase - Portion of Ground Lease Lands (Harvey) - CLD-EDM-25-015

  239 (2) (c)  a proposed or pending acquisition or disposition of land by the municipality or local board;

  239 (2) (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose

  2.3 Tillsonburg Customer Service Centre Design Building Renovation - CLD-OPD-25-001

  239 (2) (i)  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization

  239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

  2.4 Transfer of Tillsonburg Hydro Employees - CLD-CAO-25-007

  239 (2) (d) labour relations or employee negotiations

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Council Minutes

2.4

Reports

2.4.1

Communications from an Identifiable Individual - CLD-CAO-25-008

239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees

2.4.2

Offer to Purchase - Portion of Ground Lease Lands (Harvey) - CLD-EDM-25-015

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board

239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose

2.4.3

Tillsonburg Customer Service Centre Design Build Renovation - CLD-OPD-25-001

239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization

239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

2.4.4

Transfer of Tillsonburg Hydro Employees - CLD-CAO-25-007

239 (2) (d) labour relations or employee negotiations

2.5

Back to Open Session

3.

Moment of Silence

4.

Adoption of Agenda

• ​THAT the Agenda as prepared for the Council meeting of Monday, December 8, 2025, be adopted.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• ​THAT the minutes of the Council meeting of November 24, 2025, be approved.

7.

Presentations

7.1

Intact Public Entities Presentation on Understanding Coverage and Premium

Rob Riddler, Regional Manager Southwestern Ontario, Intact Public Entities

• THAT Council receive the presentation regarding 'Understanding Coverage and Premium' by Rob Riddler of Intact Public Entities as information.

8.

Public Meetings

8.1

Request for Extension of Draft Approved Plan of Subdivision - SB22-04-7 - Lindrop Corp. (112 North Street E)

• THAT Council advise Oxford County that the Town supports a one-year extension of draft approval for a plan of subdivision submitted by Lindprop Corp., for lands described as Part of Lots 4 & 5, Concession 10 (Dereham), Town of Tillsonburg, to April 12, 2027, to grant additional time to satisfy the conditions of draft plan approval and register the draft plan of subdivision.

8.2

Request for Extension of Draft Approved Plan of Subdivision - SB 22-07-7 - Gene Sandham (91 Young Street)

• THAT Council advise Oxford County that the Town supports a two-year extension of draft approval for a plan of subdivision submitted by Gene Sandham, for lands described as Part of Lot 1606, Plan 500, Concession 5, NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg, to January 11, 2028, to grant additional time to satisfy the conditions of draft plan approval and register the draft plan of subdivision.

8.3

Applications for Official Plan Amendment, Consent and Zone Change - OP25-19-7, B25-49-7 and ZN7-25-09 Thames Valley District School Board (20 Cranberry Road)

• 1. THAT Council advise County Council that the Town supports the application to amend the Official Plan (File No. OP 25-18-7), submitted by TVDSB (Hope Reformed Church) for lands legally described as Part of Lot 3, Concession 10 (Dereham), in the Town of Tillsonburg to facilitate the creation of a lot and development of a community facility (church) on the subject lands;
  2. And further, that Council approve in principle the zone change application (File No. ZN 7-25-09) submitted by TVDSB (Hope Reformed Church) for lands legally described as Part of Lot 3, Concession 10 (Dereham), in the Town of Tillsonburg, to rezone the lands to ‘Major Institutional Zone (IN2)’ to facilitate a place of worship on the subject lands;
  3. And further, that Council advise the Oxford County Land Division Committee that the Town supports the Application for Consent B25-49-7, submitted by TVDSB (Hope Reformed Church). for lands described as Part of Lot 3, Concession 10 (Dereham), in the Town of Tillsonburg, subject to the following conditions:
     1. The Owner(s) shall covenant and agree to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right-of-way will require an Encroachment Permit and full-time inspection by the Owner(s) consultant for the entire duration of any work being completed in the Town’s right-of-way.  The Owner(s) shall agree to submit a sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town of Tillsonburg Development Guidelines and Design Criteria.
     2. The Owner(s) shall submit a Lot Grading Plan and Site Servicing Plan for the proposed severed lot to the satisfaction of the Town of Tillsonburg Engineering Services Department.
     3. The Owner(s) shall submit a Surveyor’s Real Property Report to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg.
     4. The Owner(s) shall provide payment of cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed as per the Tillsonburg Rates and Fees By-Law as amended, to the satisfaction of the Town of Tillsonburg Engineering Services.
     5. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.

9.

Planning Reports

10.

Delegations

10.1

Battery Energy Storage System - Skyline Energy

• THAT Council receive the delegation from Matt Kennedy and Bo Castellan of Skyline Energy regarding the proposed Battery Energy Storage System, as information.

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Association of Ontario Road Supervisors Fall Update

12.2

Kettle Creek Conservation Authority - Conservation Authority Consolidation

12.3

Ministry of Municipal Affairs and Housing - Protect Ontario by Building Faster and Smarter Act, 2025

12.4

Ontario Energy Board - Notice of Hearing - Enbridge Gas

• THAT Council receives the following items as information:

  12.1 Association of Ontario Road Supervisors Fall Update

  12.2. Kettle Creek Conservation Authority - Conservation Authority Consolidation

  12.3 Ministry of Municipal Affairs and Housing - Protect Ontario by Building Faster and Smarter Act, 2025

  12.4 Ontario Energy Board - Notice of Hearing - Enbridge Gas

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

2025 General Insurance Report - CS-25-019

• 1. THAT report CS 25-019 titled “2025 General Insurance Report” be received as information; and
  2. THAT the insurance program presentation by Intact Public Entities be received as information.

13.2.2

Establishment of a By-Law Appeals Committee - CS-25-035

• 1. THAT report CS 25-035 titled “Establishment of a By-Law Appeals Committee” be received as information.
  2. THAT Council authorize the establishment of a By-Law Appeals Committee to hear appeals in accordance with the Statutory Powers Procedure Act and relevant Town by-laws, and adopt the corresponding establishing by-law; and,
  3. THAT the necessary amendments to the Animal Control By-Law 2021-013, Business Licensing By-Law 3666, and Property Standards By-Law 2023-049, be brought forward, removing outdated committee structures, referencing the By-Law Appeals Committee, and aligning appeal submission timelines for consistency; and,
  4. THAT the following three (3) members of Council be appointed to the By-Law Appeals Committee: ____________, ______________, and _______________.

13.2.3

Report on the Town Crier Appointment By-Law and Remuneration - CS-25-036

• THAT report CS 25-036 titled “Report on the Town Crier Appointment By-Law and Remuneration” be received as information.

13.2.4

BIA Board of Management Appointment - CS-25-037

• 1. That report CS 25-037 titled “BIA Board of Management Appointments” be received as information; and
  2. That Staff be directed to present a By-Law to amend By-Law 2023-017, being a by-law to appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA).

13.3

Economic Development

13.3.1

VIP Plan of Subdivision – Lifting of 1 Foot Reserves and Dedication as a Public Highway - EDM-25-037

• 1. THAT report EDM 25-037 titled “VIP Plan of Subdivision – Lifting of 1 Foot Reserve and Dedication as a Public Highway” be received; and,
  2. THAT the 1 Foot Reserves described as Blocks 11 and 12, Plan 41M-381, be lifted; and,
  3. THAT a Bylaw be brought forward to dedicate Blocks 11 and 12, Plan 41M-381, as a public highway; and,
  4. THAT the Mayor and Clerk be authorized to execute any documents required to effect the lifting of the reserve and subsequent dedication as a public highway.

13.3.2

Offer to Purchase - Clearview Drive (former Rail Lands) - EDM-25-038

• 1. THAT report EDM 25-038 titled “Offer to Purchase - Clearview Drive (former Rail Lands)” be received; and,
  2. THAT a by-law be brought forward authorizing the Mayor and Clerk to enter into an Agreement of Purchase and Sale with Future Transfer Co. Ltd. and E&E McLaughlin Ltd. and to execute any documents required to effect the sale and transfer of former Railway Lands, described as Part 1, Plan 41R-7672; and,
  3. THAT the net proceeds from the sale be transferred to the Economic Development Reserve.

13.3.3

Offers to Purchase - Portions of Otter Lane - EDM-25-039

• 1. THAT report EDM 25-039 titled “Offers to Purchase – Portions of Otter Lane” be received; and,
  2. THAT by-laws be brought forward authorizing the Mayor and Clerk to enter into Agreements of Purchase and Sale and to execute any documents required to effect the sale and transfer of portions of Otter Lane as follows:
     1. Diane Kleer and Walter Kleer for approximately 35 feet of the southerly Otter Lane frontage lands; and,
     2. Cameron McKnight and Cynthia McKnight for approximately 5 feet of the northerly Otter Lane frontage lands;

        save and except for an easement registered in favour of the Town of Tillsonburg; and,

  3. THAT the Purchasers be responsible for the Town’s valuation, survey, legal costs payable in addition to the purchase price; and
  4. THAT the proceeds from the sale be transferred into the Town Hall Reserve.

13.4

Finance

13.4.1

Creation of a Town Hall Reserve - FIN-25-039

• 1. THAT report titled “Creation of Town Hall Reserve” be received as information; and
  2. THAT the Director of Finance be authorized to create a Town Hall Reserve, and transfer all funds earmarked for the construction of, or pertaining to, a Town Hall into such reserve, as outlined in report FIN-25-039; and
  3. THAT Reserve Policy 5-005, being Schedule A of By-Law 2020-008, be brought back to Council at a future date, incorporating the creation of the new Town Hall Reserve, plus any other adjustments proposed by the Director of Finance.

13.4.2

BIA Financials Follow-Up - FIN-25-043

• THAT report titled “Downtown Tillsonburg BIA Finances Follow-Up” be received as information.

13.4.3

WSIB Rebate - FIN-25-044

• 1. THAT report FIN-24-044 titled “WSIB Rebate” be received as information; and
  2. THAT the Director of Finance be authorized to transfer the Town’s 2023 and 2024 WSIB rebates to the Tax Rate Stabilization Reserve.

13.4.4

Strong Mayor Powers and 2026 Budget Update - FIN-25-046

• 1. THAT report FIN-25-046 titled “Strong Mayor Powers and 2026 Budget Update” be received as information; and
  2. THAT in order to fulfil its role pursuant to section 224 of the Municipal Act, 2001 and to exercise its authority to: (1) make amendments to the Mayor’s proposed budget, and/or (2) potentially override the Mayor’s veto of any Council amendments, Council requests from the Town Clerk the 2026 draft budget by December 15, 2025, pursuant to R.R.O. 1990, Regulation 823, Section 3 (2) of the Municipal Freedom of Information and Protection of Privacy Act.

13.4.5

Sale of Fleet Assets to Tillsonburg Hydro Inc - FIN-25-047

• 1. THAT report FIN-25-047 titled “Sale of Fleet Assets to Tillsonburg Hydro Inc.” be received as information; and
  2. THAT the Bill of Sale Agreement between the Town of Tillsonburg and Tillsonburg Hydro Inc. for the sale of Fleet assets, effective December 31, 2025, be approved, with the Director of Finance authorized to affix his signature thereto; and
  3. THAT $265,000 of the $600,000 be transferred to the Fleet Reserve, earmarked to pay the remaining principal + interest on debt of sold assets, and $335,000 be transferred to the Tax Rate Stabilization Reserve earmarked for future THI purposes.

13.5

Fire and Emergency Services

13.6

Hydro Services

13.6.1

Tillsonburg Battery Energy Storage - HYD-25-002

• THAT Council receives report HYD 25-002 titled “Tillsonburg Battery Energy Storage” as information.

13.7

Operations and Development

13.7.1

Accessible Curb Cut Installation - Quarter Town Line at Trans Canada Trail - OPD-25-062

• 1. THAT report OPD 25-062 titled “Accessible Curb Cut Installation – Quarter Town Line at Trans Canada Trail” be received as information; and
  2. THAT Council supports the installation of a Pedestrian Crossover Level 2 Type B including a curb cut; and
  3. THAT Council recommends the funding of $60,000 for the installation of a Pedestrian Crossover Level 2 Type B, including a curb cut, funded from the Linear Infrastructure Reserve, for the Mayor’s consideration for the 2026 budget.

13.7.2

Municipal Right-of-Way By-Law - Follow-Up - OPD-25-063

• 1. THAT report OPD 25-063 titled “Municipal Right-of-Way By-Law - Follow-Up” be received as information; and
  2. THAT a by-law to regulate the use of the municipal right-of-way in the Town of Tillsonburg be presented to Council for consideration.

13.7.3

Assumption By-Law for Potters Gate Subdivision Phase One - OPD-25-065

• 1. THAT report OPD 25-065 titled “Assumption By-Law for Potters Gate Subdivision Phase One” be received as information; and
  2. THAT Council assumes public services/right-of-way within the Registered Plan 41M-272, more particularly described in the Subdivision Agreement between The Corporation of the Town of Tillsonburg and York Hop Corporation dated December 21, 2011; and
  3. THAT a by-law to “assume municipal works and services in Registered Plan 41M-272” be presented to Council for consideration.

13.7.4

Assumption By-Law for Potters Gate Subdivision Phase Two - OPD-25-051

• 1. THAT report OPD 25-051 titled “Assumption By-Law for Potters Gate Subdivision Phase Two” be received as information; and
  2. THAT Council assumes public services/right-of-way within the Registered Plan 41M-272, more particularly described in the Subdivision Agreement between The Corporation of the Town of Tillsonburg and Oxnard Developments (2385667 Ontario Limited) dated March 12, 2019; and
  3. THAT a by-law to “assume municipal works and services in Registered Plan 41M-272” be presented to Council for consideration.

13.7.5

Kinsmen Bridge Replacement Project Progress Update - OPD-25-066

• THAT report OPD 25-066 titled “Kinsmen Bridge Replacement Project Progress Update” be received as information.

13.8

Recreation, Culture and Parks

13.8.1

BIA Memorandum of Understanding 2026-2028 - RCP-25-052

• 1. THAT report RCP 25-052 titled “BIA Memorandum of Understanding” be received as information; and
  2. THAT Council approve in principle the proposed 2026-2028 BIA Memorandum of Understanding (MOU) as attached to report RCP-25-052; and
  3. THAT the proposed 2026-2028 BIA MOU be deferred to the 2026 budget deliberations.

14.

New Business

15.

Consideration of Minutes

15.1

Advisory Committee Minutes

• THAT Council receive the following advisory committee minutes as information:

  • Youth Advisory Council, November 5, 2025
  • Museum, Culture, Heritage and Special Awards Committee, November 19, 2025

15.2

Downtown Tillsonburg BIA Board of Management Minutes

• THAT Council receive the Downtown Tillsonburg Board of Management minutes, dated October 29, 2025.

15.3

Oxford OPP Detachment Board Minutes

• THAT Council receive the Oxford OPP Detachment Board minutes dated October 15, 2025, as information.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

By-Law 2025-106, a by-law to establish a By-Law Appeals Committee in the Town of Tillsonburg

18.2

By-Law 2025-107, a by-law to authorize an agreement of purchase and sale with Walter and Diane Kleer

18.3

By-Law 2025-108, a by-law to authorize an agreement of purchase and sale with Cameron and Cynthia McKnight

18.4

By-Law 2025-109, a by-law to authorize an agreement of purchase and sale with Future Transfer Co. Ltd. and E&E McLaughlin

18.5

By-Law 2025-110, a by-law to regulate the use of the Municipal Right-of-Way in the Town of Tillsonburg

18.6

By-Law 2025-111, a by-law to lift 1-foot reserves described as Blocks 11 and 12, Plan 41M-381, and dedicate them as a public highway.

18.7

By-Law 2025-112, a by-law to assume municipal services in Potters Gate Subdivision - Phase One, Registered Plan 41M-272

18.8

By-Law 2025-113, a by-law to assume municipal services in Potters Gate Subdivision – Phase Two, Registered Plan 41M-272

18.9

By-Law 2025-114, a by-law to amend By-Law 2023-017, being a By-Law to appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA)

• THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto:

  • By-Law 2025-106, a by-law to establish a By-Law Appeals Committee in the Town of Tillsonburg
  • By-Law 2025-107, a by-law to authorize an agreement of purchase and sale with Walter and Diane Kleer
  • By-Law 2025-108, a by-law to authorize an agreement of purchase and sale with Cameron and Cynthia McKnight
  • By-Law 2025-109, a by-law to authorize an agreement of purchase and sale with Future Transfer Co. Ltd. and E&E McLaughlin
  • By-Law 2025-110, a by-law to regulate the use of the Municipal Right-of-Way in the Town of Tillsonburg
  • By-Law 2025-111, a by-law to lift 1-foot reserves described as Blocks 11 and 12, Plan 41M-381, and dedicate them as a public highway
  • By-Law 2025-112, a by-law to assume municipal services in Potters Gate Subdivision - Phase One, Registered Plan 41M-272
  • By-Law 2025-113, a by-law to assume municipal services in Potters Gate Subdivision - Phase Two, Registered Plan 41M-272
  • By-Law 2025-114, a by-law to amend by-law 2023-017, being a by-law to appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area

19.

Confirm Proceedings By-law

• ​THAT By-Law 2025-115, to Confirm the Proceedings of the Council Meeting held on Monday, December 8, 2025, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• ​THAT the Council meeting of Monday, December 8, 2025 be adjourned at ______ p.m.