MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Molnar
  • Deputy Mayor Beres
  • Councillor Esseltine
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
Regrets:
  • Councillor Gilvesy
Staff:
  • David Calder, CAO
  • Donna Wilson, Town Clerk
  • Kevin De Leebeeck, Director of Operations
  • Dave Rushton, Director of Finance
  • Rick Cox, Director of Recreation, Culture and Parks
  • Jeff Smith, Fire Chief
Regrets:
  • Amelia Jaggard, Legislative Services Coordinator

1.
Call to Order

The meeting was called to order at 9:00 a.m.

2.
Adoption of Agenda

  • Resolution #1
    Moved By:Councillor Rosehart
    Seconded By:Deputy Mayor Beres

    THAT the Agenda as prepared for the Council Budget Meeting of Thursday, January 17, 2019, be adopted.

    Carried

5.
Adoption of Council Minutes of Previous Meeting

  • Resolution #2
    Moved By:Councillor Rosehart
    Seconded By:Deputy Mayor Beres

    THAT the Minutes of the Council Budget Meeting of Monday, January 7, 2019, be approved.

    Carried

3.
Moment of Silence

4.
Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

6.
Finance

6.1
FIN 19-01 - 2019 Rates and Fees

33.30 and it should 23.26 - CBO

  • Resolution #3
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives report FIN 19-03 2019 Rates and Fees;

    AND THAT By-Law 4251 to establish Rates & Fees for 2019 be brought forward for Council consideration.

    Carried

6.2
FIN 19-02 - 2019 Community Budget Requests

  • Resolution #4
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives FIN19-02 2019 Community Budget Requests as information;

    AND THAT the community grant requests be referred to the 2019 budget deliberations.

    Carried

6.3
10:00 a.m. - Tillsonburg Cultural Advisory Committee - Grants Summary

Council took a recess at 9:06 a.m.

Council resumed at 9:08 a.m.

To sent the application and criteria for grants to council for their information.

  • Resolution #5
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the Tillsonburg Cultural Advisory Committee grants summary, as information.

    Carried

6.4
10:15 a.m. - Tillsonburg Family Day Committee

Rick Cox representing the committee answered questions of council regarding the event.

The amount requested is $2900.00.

At 9:22 a.m. a recess was called.

  • Resolution #6
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the correspondence from the Tillsonburg Family Day Committee, as information.

    Carried

7.
Budget Requests

10:45 council resumed.

7.1
10:45 a.m. - Tillsonburg Business Improvement Area

Mark Renaud , Executive Director and Cedric Tomico , BIA Chair, appeared before council to present the BIA proposed budget for 2019.

The AGM was held yesterday and the Board approved the draft budget.

Council were given the opportunity to ask questions.

 

  • Resolution #7
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT Council receive the Tillsonburg Business Improvement Area 2019 grant request, as information.

    Carried

7.2
11:00 a.m. - Tillsonburg Chamber of Commerce

Lindsey Tribble, Past President of the Chamber of Commerce appeared before Council to request a $4,000 grant for the awards dinner held on an annual basis.

  • Resolution #8
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Council receive the Tillsonburg Chamber of Commerce 2019 grant request, as information.

    Carried

7.3
11:15 a.m. - Tillsonburg Turtlefest

Jason Cain, Executive members of Turtlefest Committee appeared before Council and provided a presentation.

Council were given the opportunity to ask questions.

to clarify that the actual request from council is 15,000

  • Resolution #9
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receive the Tillsonburg Turtlefest 2019 grant request, as information.

    Carried

7.4
11:30 a.m. - Tillsonburg OPP/ Police Services Board

Larry Scanlan Chair Police Service Board appeared before Council to present the PSB proposed budget request.

Council were given the opportunity to ask questions.

  • Resolution #10
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receive the Tillsonburg OPP/ Police Services Board 2019 grant request, as information.

    Carried

7.5
12:00 p.m. - Station Arts Centre

Gail Connor, representing the Station Arts Centre appeared before Council and presented the Station Arts Centre proposed budget and grant request.

Council recessed at 11:49 and to resume at 1:10 p.m.

The meeting was called to order at 1:15 p.m.

  • Resolution #11
    Moved By:Councillor Rosehart
    Seconded By:Councillor Esseltine

    THAT Council receive the Tillsonburg Station Arts Centre 2019 grant request, as information.

    Carried

7.6
1:15 p.m. - Lake Lisgar Revitalization Committee

The Director of Finance went over the balance of funds in the budget  ($16,000) that are available for the remaining presenters today.

Joan Weston and Frank Kempf of the Lake Lisgar Revitalization Committee (LLRC) appeared before Council and went over a review of the activities of the LLRC . This group is a community group and not a committee of Council.

Their main focus for 2019 is for shoreline protection.

  • Resolution #12
    Moved By:Councillor Rosehart
    Seconded By:Councillor Esseltine

    THAT Council receive the Lake Lisgar Revitalization Committee 2019 grant request, as information.

    Carried

7.7
1:30 p.m. - Big Brothers Big Sisters 

Deb Landon, Executive Director of the Big Brothers & Big Sisters of Ingersol, Tillsonburg & Area presented the grant request from that organization.

To contact the Big Brothers & Sisters - sharethefund.org or by telephone at 519-485-1801.

  • Resolution #13
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    THAT Council receive the Big Brothers Big Sisters 2019 grant request, as information.

    Carried

7.8
1:45 a.m. - Tillsonburg & District Multi-Service Centre

Maureen Vandenberghe, of the Tillsonburg District Multi-Service Centre appeared before council to present their grant request.

Council were given the opportunity to ask questions.

  • Resolution #14
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    THAT Council receive the Tillsonburg & District Multi-Service Centre 2019 grant request, as information.

    Carried

7.9
2:00 p.m. - South Ridge Public School

Jodi Butcher and Cindy Allen appeared before Council and provided a presentation for their grant request.

Peter Klassen was also in attendance to support he presentation.

Requesting any funds or town owned space at no cost for fundraising.

The request is for playgrounds on Thames Valley District School Board property.

Staff to have a conversation with the organization regarding possible partnership efforts.

  • Resolution #15
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the South Ridge Public School 2019 grant request, as information.

    Carried

7.10
2:15 p.m. - Victoria's Quilts Canada

Carol and Tom Nant appeared before Council to present their grant request.

Council were given the opportunity to ask questions.

  • Resolution #16
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the Victoria's Quilts Canada 2019 grant request, as information.

    Carried

7.11
2:30 p.m. - Upper Deck Youth Centre

Rayburn Lansdell appeared before Council and presented the Upper Deck Youth Centre grant request.

Monday 25th will have a celebration for their 25th anniversary where the public are all invited to attend.

The request is for $3,000 to run the facility and then an additional $2,000 to help support he after school programs.

  • Resolution #17
    Moved By:Councillor Luciani
    Seconded By:Councillor Esseltine

    THAT Council receive the Upper Deck Youth Centre 2019 grant request, as information.

    Carried

7.12
2:45 p.m. - Tillsonburg Tri-County Agricultural Society

Michael and Rosemary Dean and Mary Jane Kekes appeared before council to present their grant request.

The Fair is celebrating 165 years and will be held on August 16 - 18, 2019.

 

  • Resolution #18
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT Council receive the Tillsonburg Tri-County Agricultural Society 2019 grant request, as information.

    Carried

8.
Review of Group Presentations

8.1
2019 Group Budget Requests

Discussion took place regarding the group grant requests.

Cultural Grants of $10,000 - the guidelines will be provided the terms of reference and application for those grants, it was suggested that this should be redefined.

It was suggested that the Lake Lisgar project be put into a Town business plan for a capital project. 

The South Ridge School playground request support could come from the Parkland Trust or from Development Charges. To look at adding this to the Parks Equipment Capital Budget. plan. The Town park next to the school will also need to be reviewed and redone in the near future.

  • Resolution #19
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council has received applications for grant funding from various community groups during the 2019 budget sessions;

    AND THAT the following groups are awarded the following dollar amounts:

    1. Station Arts Centre ($ 40,000 );
    2. Lake Lisgar Revitalization Committee ($ 3,500 );
    3. Big Brothers Big Sisters ($3,000 );
    4. Tillsonburg & District Multi-Service Centre ($10,000 );
    5. South Ridge Public School ($ 0);
    6. Victoria’s Quilts Canada ($ 1,000);
    7. Upper Deck Youth Centre ($ 2,500);
    8. Tillsonburg Tri-County Agricultural Society ($ 5,000 )
    Carried

9.
Motions/Notice of Motions

  • Resolution #
    Moved By:Deputy Mayor Beres

    THAT Council limit grant funding request to 1% of the 2019 proposed budget of 15,813,800.00 from taxation being $158,138.00.

10.
By-laws

10.1
By-law 4251 - A Schedule of Fees for certain Municipal applications, service and permits.

  • Resolution #20
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT By-law 4251 A Schedule of Fees for certain Municipal applications, service and permits, be read for a first and second reading.

    Carried

11.
Confirm Proceedings By-law

  • Resolution #21
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT By-Law 4254, to Confirm the Proceedings of the Council meeting held on January 17, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

12.
Adjournment

  • Resolution #22
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT the Council Budget Meeting of Thursday, January 17, 2019, be adjourned at 4.28 p.m.

    Carried
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