The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:	Monday, March 25, 2019
Time:	5:00 P.m. - 11:00 P.m.
Location:	Council Chambers 200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

• Proposed Resolution #1
  Moved By: Councillor Rosehart
  Seconded By: Councillor Gilvesy

  THAT Council move into Closed Session at 5:00 p.m. to consider personal matters about an identifiable individual, including Town employees (CAO Performance Appraisal).

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Session Council Minutes - February 11, 2019

2.4

Report

2.4.1

MYR 2019

2.5

Back to Open Session

3.

Adoption of Agenda

• Proposed Resolution #2
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  ​THAT the Agenda as prepared for the Council Meeting of Monday, March 25, 2019 be adopted.

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #3
  Moved By: Councillor Luciani
  Seconded By: Councillor Parker

  ​THAT the Minutes of the Council Meeting of March 11, 2019 be approved.

7.

Presentations

8.

Public Meetings

• Proposed Resolution #4
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  ​THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at 6:04pm.

8.1

Application for Minor Variance - A02-19 - 59 Trillium Drive (Simon Wagler Homes)

• Proposed Resolution #5
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  THAT the Committee of Adjustment approves Application File A02-19, submitted by Simon Wagler Homes, for lands described as Lot 43, Plan 41M-145, Town of Tillsonburg, as it relates to:

  1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum permitted lot coverage of an ‘R1-21’ zoned lot from 35% to 36% of the lot area, subject to the condition that a building permit for the proposed dwelling shall be issued within one year of the date of the Committee’s decision.
• Proposed Resolution #6
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  ​THAT Council move out of the Committee of Adjustment and move back into regular Council session at 6:06pm.

8.2

Application for Zone Change - ZN 7-19-02 - 74 Sanders Crescent (Erica Patenaude)

• Proposed Resolution #7
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Parker

  THAT Council approves the zone change application submitted by Erica Patenaude, whereby the lands described as Block 47, Plan 41M-241 & Block A, Plan M60, Town of Tillsonburg, known municipally as 74 Sanders Crescent are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ & ‘Low Density Residential Type 1A Holding Zone (R1A-H)’ to ‘Special Low Density Residential Type 1 A Zone (R1A-sp)’ to permit a single detached dwelling with a reduced exterior side yard width;

  AND FURTHER THAT the Council approves the request to enact a deeming by-law, to deem lands known as Block 47, Plan 41M-241 & Block A, Plan M60, Town of Tillsonburg to not be within a registered plan of subdivision, to merge the lands to provide a single residential building lot.

9.

Planning Applications

10.

Delegations

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Lake Erie Source Protection Committee Municipal Member Nomination

• Proposed Resolution #8
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  THAT Council receives the Memo regarding the Lake Erie Region Source Protection Committee Municipal Member Nomination, as information; and

  THAT Tillsonburg Town Council supports the appointment of the Coordinator of Source Protection (Risk Management Official and Inspector) for the County of Oxford to the Lake Erie Region Source Protection Committee.

12.2

Ontario Senior of the Year Award

• Proposed Resolution #9
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  THAT Council receives notice of the Ministry of Citizenship and Immigration's 'Ontario Senior of the Year Award' nomination period;

  AND THAT nominations received by the municipality will be considered, and a submission made to the Ministry, with a deadline of April 30, 2019.

13.

Mayor Reports

13.1

MYR 19-05 - Update - CAO Performance Appraisal

• Proposed Resolution #10
  Moved By: Councillor Luciani
  Seconded By: Councillor Gilvesy

  THAT Council receives Report MYR 19-05;

  AND THAT Council endorses the recommendations for the identified Goals and Objectives and recommended Remuneration;

  AND THAT the work of the Review Committee be considered complete and that the Committee be disbanded.

14.

Staff Reports

14.1

Chief Administrative Officer

14.2

Clerk's Office

14.2.1

CLK 19-08 - Committees of Council Additional Appointments

• Proposed Resolution #11
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  THAT Council receives Report CLK 19-08 - Committees of Council Additional Appointments;

  AND THAT By-Law 4281 to amend Schedule A of By-Law 4247, be brought forward for Council consideration.

14.2.2

CLK 19-09 - Appointments to the Property Standards Committee

• Proposed Resolution #12
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  THAT Council receives Report CLK 19-09 Appointments to the Property Standards Committee;

  AND THAT By-Law 4282 to establish and appoint members to the Property Standards Committee by The Corporation of The Town of Tillsonburg, be brought forward for Council consideration.

14.3

Development and Communication Services

14.4

Finance

14.4.1

FIN 19-06 - 2018 Remuneration and Expenses

• Proposed Resolution #13
  Moved By: Councillor Rosehart
  Seconded By: Councillor Gilvesy

  THAT FIN19-06 - 2018 Remuneration and Expenses be received as information.

   

14.4.2

FIN 19-07 - Plotter Replacements

• Proposed Resolution #14
  Moved By: Councillor Rosehart
  Seconded By: Councillor Gilvesy

  THAT FIN19-07 - Plotter Replacements be received as information;

  AND THAT two plotter/scanners be purchased by the IT department to replace failing units not included in the 2019 Budget;

  AND FURTHER THAT the funding for these units comes from the IT Reserve and the Asset Management Reserve ($11,072) using unutilized funds from the purchase of survey equipment.

14.5

Fire and Emergency Services

14.6

Operations

14.6.1

OPS 19-06 - Results for RFP 2019-002 Survey Equipment

• Proposed Resolution #15
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Rosehart

  THAT Council receives Report OPS 19-06 - Results for RFP 2019-002 Survey Equipment;

  AND THAT Council award RFP 2019-002 to Cansel of Richmond Hill, ON at a cost of $36,012.87 (net HST included), the highest scoring proposal received.

14.7

Recreation, Culture & Park Services

14.7.1

RCP 19-13 - Cogeneration Turbines Factory Protection Plan

• Proposed Resolution #16
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Rosehart

  THAT Council receives Report RCP 19-12 – Cogeneration Turbines Factory Protection Plan;

  AND THAT Council authorizes the Mayor and Clerk to sign the Factory Protection Plan with Whitby Hydro Energy Services Corporation at Level C for 9 years at an annual cost of $39,976 plus applicable taxes.

15.

New Business

16.

Consideration of Committee Minutes

16.1

Committee Minutes

• Proposed Resolution #17
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  THAT Council receives the Cultural, Heritage and Special Awards Advisory Committee Minutes dated March 6, 2019, the Recreation and Sports Advisory Committee Minutes dated March 7, 2019, the Parks, Beautification and Cemetery Advisory Committee Minutes dated March 7, 2019, and the Accessibility Advisory Committee Minutes dated March 12, 2019, as information.

17.

Motions/Notice of Motions

17.1

Councillor Gilvesy - Council Staff Relations Policy

• Proposed Resolution #18
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Rosehart

  THAT the Council Staff Relations Policy be reviewed in April 2020. 

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

19.1

By-Law 4281, To Amend Schedule A of By-Law 4247, to Define the Mandate and Membership for Committees

19.2

By-Law 4282, To establish and appoint members to the Property Standards Committee

• Proposed Resolution #19
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  ​THAT By-Law 4281, To Amend Schedule A of By-Law 4247, to Define the Mandate and Membership for Committees; and

  By-Law 4282, To Establish and Appoint Members to the Property Standards Committee, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Confirm Proceedings By-law

• Proposed Resolution #20
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  ​THAT By-Law 4284, to Confirm the Proceedings of the Council Meeting held on March 25, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

21.

Items of Public Interest

22.

Adjournment

• Proposed Resolution #21
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  ​THAT the Council Meeting of Monday, March 25, 2019 be adjourned at 7:11 p.m.