The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor

  • Proposed Resolution #1
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council move into Closed Session to consider:

    • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Town Hall Project); and
    • a proposed or pending acquisition or disposition of land by the Town

       (Clearview Drive South).

2.1
Adoption of Agenda
 

2.2
Disclosures of Pecuniary Interest and the General Nature Thereof
 

2.3
Adoption of Closed Session Council Minutes
 

2.4
Staff Reports
 

2.4.1
Town Hall Project
 

2.4.2
Clearview Drive South
 

2.5
Back to Open Session
 

  • Proposed Resolution #2
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    ​THAT the Agenda as prepared for the Council meeting of Tuesday, October 15, 2019, be adopted.

  • Proposed Resolution #3
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    ​THAT the Minutes of the Council meeting of September 23, 2019, be approved.

Presented By: Don Burton

  • Proposed Resolution #4
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receive the presentation by Don Burton regarding the Tillsonburg Legion Poppy Campaign, as information.

  • Proposed Resolution #5
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    ​THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at 6:07 p.m.

  • Proposed Resolution #6
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the Committee of Adjustment approve Application File A12-19, submitted by Broadway Estates Inc., for lands described as Lot 63, Plan 41M-218, Town of Tillsonburg, as it relates to:

    1. Relief from Section 6.2 – R1 Zone Provisions, to reduce the minimum required rear yard depth from 12 m (39.4 ft) to 9.3 m (30.5 ft), to facilitate the construction of a single detached dwelling with a covered porch on the subject lands.

    Subject to the following condition:

    1. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision.
  • Proposed Resolution #7
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the Committee of Adjustment approve Application File A13-19, submitted by Broadway Estates Inc. (Gary and Sharon Green), for lands described as Lot 9, Plan 41M-218, Town of Tillsonburg, as it relates to:

    1. Relief from Section 6.2, – Zone Provisions (R1) - Rear Yard Minimum Depth, to reduce the required rear yard depth from 12 m (39.3 ft) to 9.57 (31.3 ft), and;
    2. Relief from Section 6.2, – Zone Provisions (R1) - Maximum Permitted Lot Coverage, to increase the maximum permitted lot coverage from 33% to 43% of lot area, to facilitate the construction of a single detached dwelling and residential accessory building.

    Subject to the following condition:

    1. A building permit for the proposed dwelling and residential accessory building shall be issued within one year of the date of the Committee's decision;
  • Proposed Resolution #8
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    ​THAT Council move out of the Committee of Adjustment and move back into regular Council session at 6:17 p.m.

Presented by: Melanie Dickson, Dereham Forge Housing Coorperative

  • Proposed Resolution #10
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the letter from the Ministry of Natural Resources and Forestry regarding proposed changes to the Aggregate Resources Act, as information.

  • Proposed Resolution #11
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receives the letter from the 153 Varnavair RC(Air)CS regarding their Annual Tag Days, October 18 and 19, 2019, as information.

  • Proposed Resolution #12
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Council receive the letter of thanks from the Special Olympics Tillsonburg, as information.

  • Proposed Resolution #13
    Moved By:Councillor Luciani
    Seconded By:Councillor Esseltine

    THAT Council receive the letter from the Royal Canadian Legion Branch 153 regarding a request for funds to support a restoration project, as information;

    AND THAT the matter be referred to the Community Trust Trustees for consideration.

  • Proposed Resolution #14
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receive Report HR 19-12 Full Time Health and Safety Coordinator as information;

    AND THAT Council approve the additional funding to hire a Full Time Health and Safety Coordinator.

  • Proposed Resolution #15
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives report CLK 19-25, Alternate County Council Position as information;

    AND THAT Council appoint Dave Beres as an Alternate Member of County Council for the remainder of the Council term;

    AND THAT a By-Law be brought forward for Council consideration.

  • Proposed Resolution #16
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council receives Report CL 19-26, Amend Smoking By-Law – Outdoor Patio Space;

    AND THAT an Amending By-law be brought forward for Council’s consideration.

  • Motion
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council receives Report CL 19-26, Amend Smoking By-Law – Outdoor Patio Space.

  • Proposed Resolution #17
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council receives Report CLK 19-24 Community Safety and Well-Being Plan: A Collaborative Approach;

    AND THAT Council declares its commitment to community safety and well-being within the Town of Tillsonburg and all of Oxford County;

    AND FURTHER THAT Council support a collaborative approach to Community Safety and Well-being planning within Oxford County and the development of a joint Community Safety and Well-being Plan with the lower tier municipalities within Oxford County;

    AND FURTHER THAT Council approve the Terms of Reference for the Community Safety and Well-being Planning Coordinating Committee attached as Appendix B to this report and the Terms of Reference for the Community Safety and Well-Being Planning Advisory Committee attached as Appendix C to this report;

    AND FURTHER THAT Council authorizes the allocation of $10,000, from the 2019 one time funding from the Province, to hire a consultant to act as the Community Safety and Well-being Planning Coordinator for the development of the Oxford County Community Safety and Well-being Plan.

  • Proposed Resolution #18
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receives Report CLK 19-27 Oxford County Cycling Advisory Committee Appointment;

    AND That Mark Salt be appointed as the Tillsonburg representative on the Oxford Cycling Advisory Committee.

  • Proposed Resolution #19
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receives Report CLK 19-29 Appointments to the Dog Park Advisory Committee;

    AND THAT Council appoint Pete Luciani as the Council representative on the Tillsonburg Dog Park Advisory Committee;

    AND THAT By-Law 4350 to amend Schedule A of By-Law 4247, be brought forward for Council consideration.

13.4

  • Proposed Resolution #20
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives Report FIN 19-23, 2019 OILC Debentures;

    AND THAT Council By-Law 4348 authorizing the Mayor and Treasurer to enter into a financing agreement with the Ontario Infrastructure and Lands Corporation for $997,600 be brought forward for Council consideration.

  • Proposed Resolution #21
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives report FIN 19-24 Investment Policy;

    AND THAT By-Law 4349 to adopt the Investment Policy be brought forward for Council consideration.

  • Proposed Resolution #22
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receives report FIN 19-25 2018 Summary of Reserves and Trusts for information.

  • Proposed Resolution #23
    Moved By:Councillor Esseltine
    Seconded By:Councillor Luciani

    THAT Council receive Report OPS 19-42 Sidewalk Connectivity Program Outcomes;

    AND THAT Council continue its support of the Sidewalk Connectivity Program through the budget deliberation process.

  • Proposed Resolution #24
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Council receive Report OPS 19-43 2019 OSIM Inspection Summary;

    AND THAT the engineering design work for the retaining wall replacement along Quarter Town Line at Beech Boulevard in the amount of $85,000 be brought forward as part of the 2020 budget deliberations;

    AND FURTHER THAT the engineering design work for the rehabilitation of the culvert along Quarter Town Line at Stoney Creek in the amount of $30,000 also be brought forward as part of the 2020 budget deliberations.

  • Proposed Resolution #27
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receive the Museum Advisory Committee Minutes dated June 27, 2019, the Transit Advisory Committee Minutes dated September 17, 2019, the Memorial Park Revitalization Advisory Committee Minutes dated September 18, 2019,  the Airport Advisory Committee Minutes dated September 19, 2019, and the Cultural, Heritage and Special Awards Advisory Committee Minutes dated October 2, 2019, as information.

  • Proposed Resolution #28
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receive the Police Services Board Minutes dated June 20, 2019, and August 21, 2019, as information.

  • Proposed Resolution #29
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receive the Long Point Region Conservation Authority Board of Directors Minutes dated September 4, 2019, as information.

18.

  • Proposed Resolution #30
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT By-Law 4348, 2019 OILC Borrowing By-Law; and

    By-Law 4349, To Adopt a Municipal Investment Policy for the Town of Tillsonburg; and

    By-Law 4350, To Amend Schedule A of By-Law 4247 (Committee Appointments), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  • Proposed Resolution #31
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    ​THAT By-Law 4347, to Confirm the Proceedings of the Council Meeting held on October 15, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  • Proposed Resolution #32
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    ​THAT the Council Meeting of Tuesday, October 15, 2019 be adjourned at 7:59 p.m.

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