The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:	Monday, April 08, 2019
Time:	6:00 P.m. - 10:30 P.m.
Location:	Council Chambers 200 Broadway, 2nd Floor

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1.

Call to Order

2.

Adoption of Agenda

• Proposed Resolution #1

  ​THAT the Agenda as prepared for the Council Meeting of Monday, April 8, 2019 be adopted.

3.

Moment of Silence

4.

Disclosures of Pecuniary Interest and the General Nature Thereof

5.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #2

  ​THAT the Minutes of the Council Meeting of March 25, 2019 and the Special Council Meetings of March 21 and April 1, 2019 be approved.

6.

Presentations

6.1

Town of Tillsonburg Aquatics Facility Study

Anand Desai, MCIP, RPP, M.E.Des.
Associate Planner, Monteith Brown Planning Consultants

• Proposed Resolution #3

  THAT Council receives the presentation by Monteith Brown Planning Consultants, in regards to the Town of Tillsonburg Aquatics Facility Study, as information;

  AND THAT the information be referred to the Town's Advisory Committees for comment, and subsequently to staff for a report and recommendation back to Council.

6.2

Tillsonburg Community Centre Design Discussion, Design Option Report

Chris Burbidge, OAA
Senior Associate, Maclennan Jaunkalns Miller Architects (MJMA)

• Proposed Resolution #4

  THAT Council receives the presentation by Maclennan Jaunkains Miller Architects (MJMA), in regards to the Tillsonburg Community Centre Design Option Report, as information;

  AND THAT the information be referred to the Town's Advisory Committees for comment, and subsequently to staff for a report and recommendation back to Council.

7.

Public Meetings

8.

Planning Applications

8.1

Application for Zone Change - ZN 7-19-03 - Oxnard Developments Inc.

• Proposed Resolution #5

  THAT Council approves the zone change application, File No. ZN 7-19-03, as submitted by Oxnard Developments Inc., for lands described as Blocks 6,7 & 9, Plan 41M-272, Town of Tillsonburg, to rezone the subject lands to remove the Holding Provision from properties within Phase 2 of Potters Gate.

9.

Delegations

10.

Deputation(s) on Committee Reports

10.1

CLK 19-10 - Tillsonburg Transit Advisory Committee Terms of Reference

Presenter:  Sherry Hamilton, Chair, Tillsonburg Transit Advisory Committee

• Proposed Resolution #6

  THAT Council receives Report CLK 19-10 - Tillsonburg Transit Advisory Committee Terms of Reference;

  AND THAT Council approves the amended Terms of Reference for the Tillsonburg Transit Advisory Committee.

10.2

DCS 19-07 - Economic Development Advisory Committee Resolution Regarding THI’s New Economic Evaluation Model

Presenter:  Jesse Goossens, Chair, Economic Development Advisory Committee

• Proposed Resolution #7

  THAT Council receives Report DCS 19-07 - Economic Development Advisory Committee Resolution Regarding THI’s New Economic Evaluation Model as information.

10.3

OPS 19-09 - Tillsonburg Airport Advisory Committee Comment Regarding the Airport Development Manual

Presenter:  Mark Renaud, Chair, Tillsonburg Airport Advisory Committee

• Proposed Resolution #8

  THAT Council receives Report OPS 19-09 - Tillsonburg Airport Advisory Committee Comment Regarding the Airport Development Manual, as information.

11.

Information Items

11.1

Ministry of Infrastructure and Communities - Gas Tax Fund

• Proposed Resolution #9

  THAT Council receives the correspondence from the Minister of Infrastructure and Communities, in regards to the Gas Tax Fund, as information.

11.2

Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area - Appreciation for 2019 Municipal Grant

• Proposed Resolution #10

  THAT Council receives the correspondence from Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area, expressing appreciation for the municipal grant, as information.

11.3

Tillsonburg District Chamber of Commerce - THI Distribution System Expansion Costs and Charges

• Proposed Resolution #11

  THAT Council receives the correspondence from the Tillsonburg 
  District Chamber of Commerce, in regards to Tillsonburg Hydro Inc. (THI) Distribution System Expansion Costs and Charges, as information.

12.

Mayor Reports

12.1

MYR 19-06 - MMAH Regional Review

• Proposed Resolution #12

  WHEREAS the Province of Ontario (MMAH) has begun a Regional Government Reform initiative that includes Oxford County and hence the Town of Tillsonburg;

  AND Whereas the Council for the Town of Tillsonburg supports an open, transparent and fact-based approach to identifying any areas of operational efficiencies and financial savings;

  And WHEREAS the Town of Tillsonburg is committed to both protect and enhance, in a responsible manner, the proud legacy of our municipality;

  AND WHEREAS the Council for the Town of Tillsonburg opposes a One Tier Governance structure in Oxford County as historical indications suggest it will not result in better decision making, will not result in improved services or level of customer service and will not provide any overall net cost efficiencies;

  AND WHEREAS the Town of Tillsonburg supports the continuation of a Two Tier Governance structure and supports an open and transparent approach to identify local and regional efficiencies;

  NOW THEREFORE BE IT RESOLVED that Council for the Town of Tillsonburg endorses any opportunity to reinforce and enhance a Two-tier Governance structure in Oxford County;

  AND FURTHER THAT the material contained within this report be made available to the CAO for his subsequent report as anticipated;

  AND FURTHER THAT Council endorses the opportunity for enhanced Public Engagement by hosting an Open House session as to be facilitated by Town staff

  AND FURTHER THAT this report be forward to the other municipalities in Oxford, including the County of Oxford as information.

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Clerk's Office

13.2.1

CLK 19-11 - Amend Business Licence By-Law to include Ice Cream vehicles

• Proposed Resolution #13

  THAT Council receives Report CL 19-11 - Ice Cream Refreshment Vehicles;

  AND THAT a By-Law to amend By-Law 3666 be brought forward for Council consideration.

13.2.2

CLK 19-12 - BIA Board of Management Additional Appointments

• Proposed Resolution #14

  THAT Council receives Report CLK 19-12 BIA Board of Management Additional Appointments;

  AND THAT By-Law 4289 to amend By-Law 4260, be brought forward for Council consideration.

13.3

Development and Communication Services

13.3.1

DCS 19-05 - Noise By-Law

• Proposed Resolution #15

  THAT Council receives Report DCS 19-05 Noise By-Law for information;

  AND THAT Noise By-Law 4255 to regulate noise in the Town of Tillsonburg be brought forward for Council consideration.

13.3.2

DCS 19-06 - Community Improvement Plan Application - 165 Broadway

• Proposed Resolution #16

  THAT Council receives Report DCS 19-07 - Community Improvement Plan Application – 165 Broadway;

  AND THAT the 165 Broadway property be approved for the Accessibility Renovation Grant in matching funds to a maximum contribution of $3,000.

13.4

Finance

13.4.1

FIN 19-08 - Additional Funding From Upper Orders Of Government

• Proposed Resolution #17

  THAT Council receives Report FIN 19–08 - Additional Funding From Upper Orders Of Government for information;

  AND THAT Council approves the Senior Leadership Team’s recommendations for disposition of funds from the upper orders of government.

13.5

Fire and Emergency Services

13.6

Operations

13.6.1

OPS 19-01 - Airport Building Permits

Brought forward from the January 28, 2019 Council Meeting.

• Proposed Resolution #18

  THAT Council receives Report OPS 19-01 - Airport Building Permits;

  AND THAT Council directs staff to develop an Airport Development Manual to support the administration of development activity at the Airport entirely in-house.

13.6.2

OPS 19-07 - Results for Tender RFT 2019-004 Bradburn Area Reconstruction Stage 2 of 2

• Proposed Resolution #19

  THAT Council receives Report OPS 19-07 - Results for Tender RFT2019-004 Bradburn Area Reconstruction Stage 2 of 2;

  AND THAT Council awards Tender RFT2019-004 to Elgin Construction of St. Thomas, ON at a cost of $673,902.02 (net HST included), the lowest bid received satisfying all Tender requirements.

13.6.3

OPS 19-08 2019 ICIP - Rural and Northern Stream Funding Application

• Proposed Resolution #20

  THAT Council receives Report OPS 19-08 - 2019 ICIP – Rural and Northern Funding Stream Application;

  AND THAT Council reaffirms the Concession Street West Reconstruction as the designated project for the ICIP – Rural and Northern Communities Funding Stream;

  AND THAT the Chief Administrative Officer be authorized to execute the declaration statement within the formal application.

13.7

Recreation, Culture & Park Services

14.

New Business

15.

Consideration of Committee Minutes

15.1

Committee Minutes

• Proposed Resolution #21

  THAT Council receives the Museum Advisory Committee Minutes dated February 28, 2019 and March 28, 2019, the Transit Advisory Committee Minutes dated March 19, 2019, the Airport Advisory Committee Minutes dated March 21, 2019, and the Economic Development Committee Minutes dated March 21, 2019, as information.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

By-Law 4255 - To Control Noise, and repeal By-Law 3002

18.2

By-Law 4269 - To Amend By-Law 3666, to Govern the Licensing of Businesses (to include ice cream trucks/bicycles)

18.3

By-Law 4286 - To Authorize Specific Complaints to the Assessment Review Board

18.4

By-Law 4287 - To Authorize an End User Agreement with Elexicon Group Inc., (formerly Whitby Hydro)

18.5

By-Law 4289 - To Amend By-Law 4260, to Appoint Directors to the BIA

18.6

By-Law 4290 - To Amend Zoning By-Law 3295 (ZN 7-19-02)

18.7

By-Law 4291 - To Deem Certain Lands Not To Be Within a Registered Plan of Subdivision (ZN 7-19-02)

18.8

By-Law 4292 - To Amend Zoning By-Law 3295 (ZN 7-19-03)

• Proposed Resolution #23

  THAT By-Law 4255 - To Control Noise, and repeal By-Law 3002,

  By-Law 4269 - To Amend By-Law 3666, to Govern the Licensing of Businesses (to include ice cream trucks/bicycles),

  By-Law 4286 - To Authorize Specific Complaints to the Assessment Review Board,

  By-Law 4287 - To Authorize an End User Agreement with Elexicon Group Inc., (formerly Whitby Hydro),

  By-Law 4289 - To Amend By-Law 4260, to Appoint Directors to the B.I.A.,

  By-Law 4290 - To Amend Zoning By-Law 3295 (ZN 7-19-02),

  By-Law 4291 - To Deem Certain Lands Not To Be Within a Registered Plan of Subdivision (ZN 7-19-02), and

  By-Law 4292 - To Amend Zoning By-Law 3295 (ZN 7-19-03), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• Proposed Resolution #24

  ​THAT By-Law 4288, to Confirm the Proceedings of the Council Meeting held on April 8, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #25

  ​THAT the Council Meeting of Monday, April 8, 2019 be adjourned at ______ p.m.