The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, June 27, 2022

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session 

3.

Adoption of Agenda

• Proposed Resolution #1

  THAT the Agenda as prepared for the Council meeting of June 27, 2022, be approved;

  AND THAT Council consider items under section 8. of the agenda after item 7.1.

4.

Moment of Silence

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #2

  THAT the minutes from the regular council meeting held on June 16, 2022, be approved.

7.

Presentations

7.1

Tillsonburg 150 Committee Update

Committee Chair, Joan Weston to present a verbal update on the Tillsonburg 150 Celebrations planned for July 1st.

7.2

Boundary Adjustment Committee Presentation

Committee Vice Chair, Cedric Tomico to present.

• Proposed Resolution #3

  THAT the Council for the Town of Tillsonburg receives the presentation from the Boundary Adjustment Committee dated July 27, 2022;

  AND THAT  Council approves the Boundary Adjustment Committee request that a consultant be retained to review the existing 2020 Population, Household and Employment Forecasts and Employment Lands Study versus current growth/ development applications and provide the information to Town Council and County for consideration in the 2023 county population household, employment lands forecast; 

  AND THAT the consultant also be retained to support the Town of Tillsonburg in their review of the future Population, Household and Employment Forecasts and Employment Lands Study;

  AND FURTHER THAT staff be direct to bring back an implementation report.

8.

Public Meetings

8.1

Court of Revision

• Proposed Resolution #4

  THAT Council move into the Court of Revision to consider any assessment appeals to the the JA Smith Municipal drain with members Marcel Vanhooren (Norfolk County), Dave Beres, and Penny Esseltine.

8.1.1

Call to Order

8.1.2

Disclosure of Pecuniary Interest and General Nature Thereof

8.1.3

Delegations & Presentations

8.1.3.1

JA Smith Drain - Armetec Realignment

8.1.3.1.1

Order of Appeals

8.1.3.1.2

Questions from Members

8.1.3.1.3

Deliberations of the Court of Revision (Only required if a change in assessment is being considered)

8.1.3.1.4

Decision

• Proposed Resolution #5

  THAT the assessment as levied in the report by Spriet Associates dated March 22, 2022 and adopted by Provisional By-law 2022-041 to pay for drainage works known as the JA Smith Municipal Drain be confirmed.

8.1.4

Adjournment

• Proposed Resolution #6

  THAT the Court of Revision of June 27, 2022 be adjourned and the regular Council meeting resume at _______ p.m.

8.2

Zone Change Application ZN7-22-2 - Arimas Real Estate Investors Inc.

• Proposed Resolution #7

  THAT the Council of the Town of Tillsonburg approves the zone change application submitted by Arimas Real Estate Investors Inc, whereby the lands described Part Lots 604 & 605, Plan 500, in the Town of Tillsonburg known municipally as 368 Broadway are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Low Density Residential Type 2 Zone (R2)’ to facilitate the development of a duplex on the subject lands.

9.

Planning Reports

9.1

CP 2022-165- ARU Amendments

• Proposed Resolution #8

  THAT the Council of the Town of Tillsonburg directs staff to proceed with public and agency consultation regarding amendments to the Official Plan and Zoning By-law related to the implementation of policies and provisions enabling Additional Residential Units in accordance with Provincial direction as set out in the More Homes, More Choices Act and accompanying regulations.

10.

Deputation(s) on Committee Reports

11.

Information Items

12.

Staff Reports

12.1

Chief Administrative Officer

12.2

Corporate Services

12.2.1

CS 22-12 Joint Audit Compliance Committee

• Proposed Resolution #9

  THAT Council approve the formation of a Joint Compliance Audit Committee with the other Oxford County municipalities for the 2022-2026 term;

  AND THAT the following members be appointed to the 2022 Joint Compliance Audit Committee:

  • David Morris
  • Carol Symons
  • Keith Reibling
  • Joyce McAndrew
  • Christene Scrimgeour

  AND FURTHER THAT the above appointments be formalized by by-law.

12.2.2

CS 22-15 Restricted Acts after Nomination Day

• Proposed Resolution #10

  That Council receives the Restricted Acts after Nomination Day report as information.

12.2.3

CS 22-16 Election Accessibility Plan

• Proposed Resolution #11

  THAT the Town of Tillsonburg Election Accessibility plan be received by Council for information.

12.3

Economic Development

12.4

Finance

12.4.1

FIN 22-16 - BIA MOU Amendment to Change Payment Frequency

• Proposed Resolution #12

  THAT the amendment to the 2022 Downtown Tillsonburg Business Improvement Area Memorandum of Understanding to change the payment frequency from quarterly to monthly, effective July 1, 2022, be approved.

12.4.2

FIN 22-15 - 2022 Q1 COVID Impact Report

• Proposed Resolution #13

  THAT Report FIN 22-15 2022 Q1 Covid-19 Impact Report be received as information.

12.5

Fire and Emergency Services

12.6

Operations and Development

12.6.1

OPD 22-26 - Building and By-Law Enforcement Supervisor Appointment

• Proposed Resolution #14

  THAT a By-Law to appoint Mark Russell as a Building Official and By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration

12.6.2

OPD 22-21 2021 Fourth Quarter Operations and Development Services

• Proposed Resolution #15

  THAT report OPD 22-21 2021 Fourth Quarter Operations and Development Services be received as information.

12.7

Recreation, Culture and Parks

13.

New Business

14.

Consideration of Committee Minutes

14.1

Committee Minutes

• Proposed Resolution #16

  
  THAT the following Council Committee minutes be received as information:

  May 25, 2022 Affordable and Attainable Housing Advisory Committee Minutes

  June 7, 2022 Boundary Adjustment Committee Minutes

  June 10, 2022 Tillsonburg 150 Ad Hoc Committee Minutes

  June 20, 2022  Tillsonburg 150 Ad Hoc Committee Minutes

15.

Motions/Notice of Motions

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws

17.1

A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-02)

17.2

A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-21-12)

17.3

A by-law to appoint a Joint Compliance Audit Committee

17.4

A by-law to appoint a Building Official, Property Standards Officer and By-Law Enforcement Officer (Mark Russell)

• Proposed Resolution #17

  THAT a by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-02),

  A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-21-12);

  A by-law to appoint a Joint Compliance Audit Committee; and

  A by-law to appoint a Building Official, Property Standards Officer and By-Law Enforcement Officer (Mark Russell), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

18.

Confirm Proceedings By-law

• Proposed Resolution #18

  THAT By-Law 2022-044, to Confirm the Proceedings of the Council meeting held on June 27, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Items of Public Interest

• June 28, 2022 Special Meeting of Council - THI Annual General Meeting 12:00 p.m.
• July 11, 2022 Regular Meeting of Council 6:00 p.m.

20.

Adjournment

• Proposed Resolution #19

  THAT the Council meeting of June 27, 2022 be adjourned at ___ p.m.