The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

-
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Molnar
  • Deputy Mayor Beres
  • Councillor Esseltine
  • Councillor Gilvesy
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
Staff:
  • Kyle Pratt, Chief Administrative Officer
  • Michelle Smibert, Director of Corporate Services/Clerk
  • Renato Pullia, Interim Director of Finance/Treasurer
  • Carlos Reyes, Director of Operations and Development
  • Cephas Panschow, Development Commissioner
  • Ann Wright, Interim Deputy Clerk
  • Julie Columbus, Director of Recreations, Culture & Parks
Regrets:
  • Shane Caskanette, Fire Chief

1.
Call to Order

 

Chair, Mayor Molnar, called the meeting to order at 6:00 p.m.

2.
Closed Session 

 

3.
Adoption of Agenda

 
  • Resolution #2022-213
    Moved By:Councillor Esseltine
    Seconded By:Councillor Rosehart

    THAT the Agenda as prepared for the Council meeting of June 27, 2022, be approved;

    AND THAT Council consider items under section 8. of the agenda after item 7.1.

    Carried

4.
Moment of Silence

 

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

No disclosures of pecuniary interests were declared.

6.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.220616 Council Meeting Minutes.pdf
  • Resolution #2022-214
    Moved By:Councillor Rosehart
    Seconded By:Councillor Luciani

    THAT the minutes from the regular council meeting held on June 16, 2022, be approved.

    Carried

7.
Presentations

 

7.1
Tillsonburg 150 Committee Update

 

Joan Weston, Chair of the Tillsonburg 150 Committee provided an overview of the Tillsonburg 150 day of celebration combined with Canada Celebrations on July 1st, 2022.

7.2
Boundary Adjustment Committee Presentation

This item has attachments. 
1.Boundary_Adjustment_Committee-Request_to_Council(Jun27,2022).pdf
  • Resolution #2022-215
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT the Council for the Town of Tillsonburg receives the presentation from the Boundary Adjustment Committee dated June 27, 2022;

    AND THAT  Council approves the Boundary Adjustment Committee request that a consultant be retained to review the existing 2020 Population, Household and Employment Forecasts and Employment Lands Study versus current growth/ development applications and provide the information to Town Council and County for consideration in the 2023 county population household, employment lands forecast; 

    AND THAT the consultant also be retained to support the Town of Tillsonburg in their review of the future Population, Household and Employment Forecasts and Employment Lands Study;

    AND FURTHER THAT staff be directed to bring back an implementation report.

    Carried

8.
Public Meetings

 

8.1
Court of Revision

 
  • Resolution #2022-216
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council move into the Court of Revision to consider any assessment appeals to the the JA Smith Municipal drain with members Marcel Vanhooren (Norfolk County), Dave Beres, and Penny Esseltine.

    Carried

8.1.1
Call to Order

 

Chair, Deputy Mayor Dave Beres called the Court of Revision to order at 6:37pm.

8.1.2
Disclosure of Pecuniary Interest and General Nature Thereof

 

No disclosures of pecuniary interests were declared.

8.1.3
Delegations & Presentations

 
8.1.3.1
JA Smith Drain - Armetec Realignment
 

Brandon Wider,  P.Eng of Spriet Associates was in attendance and provided an over view of the drain and the assessment. 

Peter Penner, President/ Project Manager from CJDL Consulting engineers was also present.

8.1.3.1.1
Order of Appeals
 

No appeals were received.

8.1.3.1.2
Questions from Members
 

No questions from the members.

8.1.3.1.3
Deliberations of the Court of Revision (Only required if a change in assessment is being considered)
 

No change in assessments were considered so no deliberations were required.

8.1.3.1.4
Decision
 

add marcels name to seconded by

  • Resolution #2022-217
    Moved By:Councillor Esseltine

    THAT the assessment as levied in the report by Spriet Associates dated March 22, 2022 and adopted by Provisional By-law 2022-041 to pay for drainage works known as the JA Smith Municipal Drain be confirmed.

    Carried

8.1.4
Adjournment

 
  • Resolution #2022-218
    Moved By:Councillor Gilvesy
    Seconded By:Deputy Mayor Beres

    THAT the Court of Revision of June 27, 2022 be adjourned and the regular Council meeting resume at 6:40 p.m.

    Carried

8.2
Zone Change Application ZN7-22-2 - Arimas Real Estate Investors Inc.

This item has attachments. 
1.ZN 7-22-02 Planning Report CP 2-22-261.pdf
2.ZN 7-22-02 Attachements.pdf
3.ZN 7-22-02 Application.pdf

County Planner Eric Gilbert provided a review of the Planning Report and noted that a letter of opposition was received today by Carolyn Simpson, resident at 370 Broadway Street. The Planning department recommended that the application be approved.

Opportunity was provided for questions from Council to the Planner. 

The Applicant Cheral Boyd, owner of Arimas Real Estate Investors Inc. was in attendance to speak to the application and was in agreeance with the Planning departments' recommendation.

Opportunity was provided for questions from Council to the applicant.

Two members of the public were in attendance and spoke in opposition of the application.  Diana Kindy of 239 Broadway Street, and the Helen, another neighbouring property owner, whose last name and address was not provided.

  • Resolution #2022-219
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the Council of the Town of Tillsonburg approves the zone change application submitted by Arimas Real Estate Investors Inc, whereby the lands described Part Lots 604 & 605, Plan 500, in the Town of Tillsonburg known municipally as 368 Broadway are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Low Density Residential Type 2 Zone (R2)’ to facilitate the development of a duplex on the subject lands.

    Carried

9.
Planning Reports

 

9.1
CP 2022-165- ARU Amendments

This item has attachments. 
1.CP 2022-165- ARU Amendments.pdf
2.Appendix 1-CP 2022-07- Additional Residential Units -Tillsonburg Rpt.pdf
3.Appendix 2-ARU OP Changes.pdf
4.Appendix 3- Proposed Zoning Provisions.pdf
  • Resolution #2022-220
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT the Council of the Town of Tillsonburg directs staff to proceed with public and agency consultation regarding amendments to the Official Plan and Zoning By-law related to the implementation of policies and provisions enabling Additional Residential Units in accordance with Provincial direction as set out in the More Homes, More Choices Act and accompanying regulations.

    Carried

10.
Deputation(s) on Committee Reports

 

11.
Information Items

 

12.
Staff Reports

 

12.1
Chief Administrative Officer

 

12.2
Corporate Services

 

12.2.1
CS 22-12 Joint Audit Compliance Committee

This item has attachments. 
1.CS 22-12 Joint Audit Compliance Committee.pdf
2.COMPLIANCE AUDIT COMMITTEE - Procedures 2022.pdf
  • Resolution #2022-221
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council approve the formation of a Joint Compliance Audit Committee with the other Oxford County municipalities for the 2022-2026 term;

    AND THAT the following members be appointed to the 2022 Joint Compliance Audit Committee:

    • David Morris
    • Carol Symons
    • Keith Reibling
    • Joyce McAndrew
    • Christene Scrimgeour

    AND FURTHER THAT the above appointments be formalized by by-law.

    Carried

12.2.2
CS 22-15 Restricted Acts after Nomination Day

This item has attachments. 
1.CS 22-15 Restricted Acts after Nomination Day.pdf
  • Resolution #2022-222
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    That Council receives the Restricted Acts after Nomination Day report as information.

    Carried

12.2.3
CS 22-16 Election Accessibility Plan

This item has attachments. 
1.CS 22-16 Election Accessibility Plan.pdf
2.Municipal Election Accessibility Plan 2022.pdf
  • Resolution #2022-223
    Moved By:Councillor Luciani
    Seconded By:Councillor Esseltine

    THAT the Town of Tillsonburg Election Accessibility plan be received by Council for information.

    Carried

12.3
Economic Development

 

12.4
Finance

 

12.4.1
FIN 22-16 - BIA MOU Amendment to Change Payment Frequency

This item has attachments. 
1.FIN 22-16 - BIA MOU Amendment to Change Payment Frequency.pdf
2.FIN 22-16 - BIA MOU - Amended 2022 MOU Town of Tillsonburg and BIA - July 1, 2022 - Appendix A.pdf
3.FIN 22-16 - BIA MOU Amendment to Change Payment Frequency - Appendix B.pdf
  • Resolution #2022-224
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Esseltine

    THAT the amendment to the 2022 Downtown Tillsonburg Business Improvement Area Memorandum of Understanding to change the payment frequency from quarterly to monthly, effective July 1, 2022, be approved.

    Carried

12.4.2
FIN 22-15 - 2022 Q1 COVID Impact Report

This item has attachments. 
1.FIN 22-15 - 2022 Q1 COVID Impact Report.pdf
2.FIN 22-15 - 2022 Q1 COVID Impact Report - Appendix A.pdf
  • Resolution #2022-225
    Moved By:Councillor Esseltine
    Seconded By:Councillor Rosehart

    THAT Report FIN 22-15 2022 Q1 Covid-19 Impact Report be received as information.

    Carried

12.5
Fire and Emergency Services

 

12.6
Operations and Development

 

12.6.1
OPD 22-26 - Building and By-Law Enforcement Supervisor Appointment

This item has attachments. 
1.OPD 22-26 - Building and By-Law Enforcement Supervisor Appointment.pdf
  • Resolution #2022-226
    Moved By:Councillor Rosehart
    Seconded By:Councillor Luciani

    THAT a By-Law to appoint Mark Russell as a Building Official and By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration

    Carried

12.6.2
OPD 22-21 2021 Fourth Quarter Operations and Development Services

This item has attachments. 
1.OPD 22-21 2021 Fourth Quarter Operations and Development Services.pdf
2.2021 Quarterly Report Budget vs Actuals - Cost Code - Operating Q4 -Operations and Development.pdf
  • Resolution #2022-227
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT report OPD 22-21 2021 Fourth Quarter Operations and Development Services be received as information.

    Carried

12.7
Recreation, Culture and Parks

 

13.
New Business

 

14.
Consideration of Committee Minutes

 

14.1
Committee Minutes

This item has attachments. 
1.220525 Affordable and Attainable Housing Advisory Committee Minutes.pdf
2.220607 Boundary Adjustment Committee Minutes.pdf
3.220610 Tillsonburg 150 Ad Hoc Committee Minutes.pdf
4.220620 Tillsonburg 150 Ad Hoc Committee Minutes.pdf

add Boundary adjustment minutes to website

  • Resolution #2022-228
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres


    THAT the following Council Committee minutes be received as information:

    May 25, 2022 Affordable and Attainable Housing Advisory Committee Minutes

    June 7, 2022 Boundary Adjustment Committee Minutes

    June 10, 2022 Tillsonburg 150 Ad Hoc Committee Minutes

    June 20, 2022  Tillsonburg 150 Ad Hoc Committee Minutes

    Carried

15.
Motions/Notice of Motions

 

16.
Resolutions/Resolutions Resulting from Closed Session

 

17.
By-Laws

 

17.1
By-Law 2022-045 a by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-02)

This item has attachments. 
1.A By-Law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-02).pdf

2022-045

17.2
By-Law 2022-046 a by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-21-12)

This item has attachments. 
1.A By-Law to amend Zoning By-Law Number 3295, as amended. (ZN 7-21-12).pdf

17.3
By-Law 2022-047 a by-law to appoint a Joint Compliance Audit Committee

This item has attachments. 
1.A by-law to appoint a Joint Compliance Audit Committee.pdf

17.4
By-Law 2022-048 a by-law to appoint a Building Official, Property Standards Officer and By-Law Enforcement Officer (Mark Russell)

This item has attachments. 
1.A By-Law to appoint a Building Official, Property Standards Officer and By-Law Enforcement Officer (Mark Russell).pdf
  • Resolution #2022-229
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Gilvesy

    THAT By-Law 2022-045 a by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-02),

    By-Law 2022-046 A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-21-12);

    By-Law 2022-047 a by-law to appoint a Joint Compliance Audit Committee; and

    By-Law 2022-048 a by-law to appoint a Building Official, Property Standards Officer and By-Law Enforcement Officer (Mark Russell), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

18.
Confirm Proceedings By-law

This item has attachments. 
1.2022-044 Confirming By-Law - June 27, 2022.pdf
  • Resolution #2022-230
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Esseltine

    THAT By-Law 2022-044, to Confirm the Proceedings of the Council meeting held on June 27, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

19.
Items of Public Interest

 
  • June 28, 2022 Special Meeting of Council - THI Annual General Meeting 12:00 p.m.
  • July 11, 2022 Regular Meeting of Council 6:00 p.m.

20.
Adjournment

 
  • Resolution #2022-231
    Moved By:Councillor Esseltine
    Seconded By:Councillor Rosehart

    THAT the Council meeting of June 27, 2022 be adjourned at 7:29 p.m.

    Carried
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