MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Molnar
  • Deputy Mayor Beres
  • Councillor Esseltine
  • Councillor Gilvesy
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
Staff:
  • David Calder, CAO
  • Donna Wilson, Town Clerk
  • Kevin De Leebeeck, Director of Operations
  • Dave Rushton, Director of Finance
  • Rick Cox, Director of Recreation, Culture and Parks
Regrets:
  • Jeff Smith, Fire Chief
  • Amelia Jaggard, Legislative Services Coordinator

1.
Call to Order

The meeting was called to order at 5:00 p.m.

2.
Adoption of Agenda

  • Resolution #1
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the Agenda as prepared for the Council Budget Meeting of Monday, January 21, 2019, be adopted. 

    Carried

3.
Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

4.
Adoption of Council Minutes of Previous Meeting

  • Resolution #

5.
Delegations

5.1
Ken Abbott - Regarding J. L. Scott McLean Outdoor Recreation Pad
This item has attachments.

1.Delegation Request - Ken Abbott.pdf
2.Ken Abbott - Questions.pdf

Mr. Abbott provided an overview of his concerns regarding the J.L. Scott McLean Outdoor Recreation Pad.

Council were given the opportunity to ask questions.

Staff and the Mayor will be available to meet to discuss the concerns.

  • Resolution #3
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receive the delegation from Ken Abbott, as information.

    Carried

6.
Budget Requests

6.1
Tab 3 - Corporate Services 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 3 - Corporate Services.pdf
2.2019 Business Plan- Corporate Services.pdf
3.2019 Corporate Services Budget Summary.pdf

The Director of Finance went over the Corporate Services Business Plan and Budget Details.

Council were given the opportunity to ask questions.

  • Resolution #4
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council receives Tab 3 - Corporate Services 2019 Business Plan and Operating Budget Details, as information.

    Carried

6.2
Tab 4 - Human Resources 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 4 Human Resources.pdf
2.2019 Business Plan- Human Resources.pdf

The Manager of Human Resources provided an overview of the business plan and budget details.

Council were given the opportunity to ask questions.

To park the additional FTE for Human Resources to discuss later in the budget process. 

  • Resolution #5
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council receives Tab 4 - Human Resources 2019 Business Plan and Operating Budget Details, as information.

    Carried

6.3
Tab 5 - Operations 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 5 - Operations.pdf
2.2019 Business Plan - Operations Services.pdf
3.2019 Operations Operating Budget Summary FINAL.pdf

The Director of Operations went over the Operations Business Plan and budget.

Council were given the opportunity to ask questions.

Council ask that the new proposed position for CVOR and Transit Operations be parked at this point.

Staff to provide council with a copy of the contract between the Town and the Transit Contractor.

Staff to provide the ridership rate for this system in order for it to break even.

  • Resolution #6
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives Tab 5 – Operations 2019 Business Plan and Operating Budget Details, as information.

    Carried

6.4
Tab 6 - Recreation, Culture and Parks 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 6 - Recreation Culture and Parks.pdf
2.2019 Business Plan- Parks Recreation.pdf
3.Updated RCP 2018 Budget Summary.2018-12-12 RC.pdf

The Director of Recreation, Culture and Parks reviewed the department business plan and budget.

Council were given the opportunity to ask questions.

Staff to review the hours of operation for the health club and possibly expanding those hours.

Staff to provide the costs for the concert series in 2018 which were not successful and to provide the number of tickets sold for the upcoming event on February 14, 2019.

Staff to provide the contract with Carruthers Entertainment for council's information.

Staff to contact the community group from South Ridge School parent group regarding the upgrades to the playground at the park and possible partnerships for that effort.

  • Resolution #7
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receives Tab 6 - Recreation, Culture and Parks 2019 Business Plan and Operating Budget Details, as information.

    Carried

6.5
Tab 7 - Fire Services 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 7 - Fire and Rescue Services.pdf
2.2019 Business Plan- Fire Services.pdf
3.2019 Police and Fire Budget Summary.pdf

The Fire Chief provided a review of the department business plan and budget.

Council were given the opportunity to ask questions.

Staff to provide page 6, 7 & 8 of the business plan, with a more detailed target date and budget value for council consideration.

To park the Fire Strategic Plan implementation. until more information is provided.

Fire Prevention Officer is an additional FTE for this department.

  • Resolution #8
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receives Tab 7 - Fire Services 2019 Business Plan and Fire and Police Operating Budget Details, as information.

    Carried

6.6
Tab 8 - Building, Planning and By-Law 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 8 - Building, Planning and By-Law.pdf
2.2019 Business Plan - Operations Services(1).pdf
3.2019 Building and bylaw Budget Summary.pdf

The CBO provided a review of the department business plan and budget.

Council were given the opportunity to ask questions.

Council has requested that the Smoking, Cemetery, Signs and Tree Planting by-Laws also be reviewed going forward. 

 

 

  • Resolution #9
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receives Tab 8 - 2019 Building, Planning and By-Law Business Plan and Operating Budget Details, as information.

    Carried

6.7
Tab 9 - Economic Development and Marketing 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 9 - Economic Development and Marketing.pdf
2.2019 Business Plan - Economic Development Marketing.pdf
3.2019 Economic Development Budget Summary.pdf

The Development Commissioner appeared before council to provide an overview of the department business plan and budget.

Council were given the opportunity to ask questions.

Staff to park SOMA and bring background information for council's deliberations.

Wayfair signage should be added to the business plan.

  • Resolution #10
    Moved By:Councillor Luciani
    Seconded By:Councillor Esseltine

    THAT Council receives Tab 9 - Economic Development and Marketing 2019 Business Plan and Operating Budget Details, as information.

    Carried

6.8
Tab 10 - Hydro Operations 2019 Business Plan and Operating Budget Details
This item has attachments.

1.Tab 10 - Hydro Operations.pdf
2.2019 Business Plan- Hydro Operations_Final.pdf
3.Hydro operations Budget Summary.pdf

The General Manager of THI appeared before Council and provided an overview of the business plan and budget.

Council were given the opportunity to ask questions.

  • Resolution #11
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Council receives Tab 10 - Hydro Operations 2019 Business Plan and Operating Budget Details, as information.

    Carried

7.
Staff Reports

7.1
RCP 19-03 - Enabling Accessibility Grant Updates
This item has attachments.

1.RCP 19-03 - Enabling Accessibility Grant Updates.pdf
2.1511576 Amended agreement signed by Canada.pdf
3.1591684_The Corporation of the Town of Tillsonburg.pdf
  • Resolution #12
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives Report RCP 19-02 - Enabling Accessibility Grant Updates;

    AND THAT Council authorizes the Mayor and Clerk to sign the Amended Agreement with the Government of Canada for EAF Project 1511576 which provides an extension to the project period, shifts the project from the overpass location to the Broadway crossing, and gives pre-budget approval to execute the project;

    AND THAT Council authorizes the Mayor and Clerk to sign the Agreement with the Government of Canada for EAF Project 1591684 to improve auditory accessibility at various Town facilities;

    AND THAT the 2019 draft budget and RCP workplan be amended to include Project X97 at a cost of $75,000, including the Enabling Accessibility Grant of $48,750 and funding from the 2019 Asset Management program of $26,250, with pre-budget approval to execute the project.

    Carried

7.2
RCP 19-04 - Draft Results for Aquatics Facility Survey
This item has attachments.

1.RCP 19-04 - Draft Results for Aquatics Facility Survey.pdf
2.RCP 19-04 - ATT 01 - Aquatics Survey Summary_DRAFT_Jan9.pdf
  • Resolution #13
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives Report RCP 19-04 - Draft Results for Aquatics Facility Survey, as information.

    Carried

8.
Motions/Notice of Motions

  • Resolution #

    Moved By: Councillor Esseltine

    THAT Council direct staff to include the  Lake Lisgar Revitalization Hawkins Bridge Shoreline Protection Project including funding options in their 2019 budget and business plans for Council deliberations.

     

     

  • Resolution #

    Moved By: Councillor Esseltine

    THAT Council direct staff to include the South Ridge School accessible playground development as a cooperative project between the Town and the South Ridge Parent Council in their 2019 Budget and Business Plans for Council deliberation.

9.
Confirm Proceedings By-law
This item has attachments.

1.By-Law 4256 Confirming Jan. 21.pdf
  • Resolution #14
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT By-Law 4256, to Confirm the Proceedings of the Council meeting held on January 21, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

10.
Adjournment

  • Resolution #15
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the Council Budget Meeting of January 21, 2019, be adjourned at 8:16 p.m.

    Carried
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