The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, July 12, 2021

5:00 P.m. - 10:30 P.m.

Electronic Meeting

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1.

Call to Order

2.

Closed Session (5:00 p.m.)

• Proposed Resolution #1

  THAT Council move into Closed Session to consider personal matters about identifiable individuals, including municipal or local board employees.

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Session Council Minutes

2.4

Reports

2.4.1

239 (2) (b) personal matters about identifiable individuals, including municipal or local board employees;

2.5

Back to Open Session

3.

Adoption of Agenda (6:00 p.m.)

• Proposed Resolution #2

  THAT the Agenda as prepared for the Council meeting of July 12, 2021, be approved.

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #3

  THAT the minutes of the Council meeting held on June 28, 2021, and the minutes of the Special Council  meeting held on June 29, 2021, be approved.

7.

Presentations

8.

Public Meetings

• Proposed Resolution #4

  THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at ___ p.m.

8.1

Application for Minor Variance A14-21 (Ritchie)

• Proposed Resolution #5

  THAT the Committee of Adjustment approve Application File A14-21, submitted by Mark Ritchie, for lands described as Lot 12, Plan 551, Town of Tillsonburg, as it relates to:

  1. Relief of Section 5.1 – Table 5.1.1.4 – Lot Coverage, maximum for all accessory buildings and structures, to increase the maximum permitted ground floor area from 50 m2 (538.2 ft2) to 80 m2 (753.47 ft2) to permit the construction of a detached accessory building.

  Subject to the applicant obtaining a building permit for the proposed accessory building within one year of the date of the Committee’s Decision.

8.2

Application for Minor Variance A15-21 (Wall)

• Proposed Resolution #6

  THAT the Committee of Adjustment approve Application File A15-21, submitted by Simon Wagler, for lands described as Lot 32, Plan 41M-369, Town of Tillsonburg, as it relates to:

  1. Relief of Section 7.2, R2 Zone Provisions – Front Yard, Minimum Depth, to decrease the minimum required front yard depth from 6.0 m (19.7 ft) to 5.0 m (16.4 ft), to facilitate the construction of a single detached dwelling.

  Subject to the following conditions:

  a) The applicant shall obtain a building permit for the proposed single detached dwelling within one year of the date of the Committee’s Decision;
  b) That the proposed relief only apply to the construction of a single detached dwelling in a location and manner consistent with Plate 3 of Report CP-2021-231.

• Proposed Resolution #7

  THAT Council move out of the Committee of Adjustment and move back into regular Council session at ___ p.m.

9.

Planning Reports

10.

Delegations

10.1

Harnek Grewal Re: Waste material by-laws

• Proposed Resolution #8

  THAT the delegation by Harnek Grewal regarding waste material by-laws be received as information.

11.

Deputation(s) on Committee Reports

12.

COVID-19

13.

Information Items

13.1

Ministry of Transportation Re: Community Transportation (CT) Grant Program Extension

13.2

Ministry of Municipal Affairs and Housing Re: Municipal Modernization Phase 2 Funding

13.3

Solicitor General Re: Responding to Animals Left in Motor Vehicles

• Proposed Resolution #9

  THAT Council receives the correspondence from the Ministry of Transportation dated June 28, 2021, and the correspondence from the Ministry of Municipal Affairs and Housing dated June 30, 2021, and the correspondence from the Solicitor General dated July 8, 2021, as information.

14.

Staff Reports

14.1

Chief Administrative Officer

14.2

Corporate Services

14.3

Economic Development

14.3.1

EDM 21-21 Offer to Purchase - Ravine Lands West of Borden Crescent

• Proposed Resolution #10

  THAT Council receives report EDM 21-21 Offer to Purchase – Ravine Lands West of Borden Crescent;

  AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited for the property described Parts 1, 2, 3 and 4, Plan 41R-8799.

14.4

Finance

14.4.1

FIN 21-21 BIA Levy Assessment By-Law

• Proposed Resolution #11

  THAT a By-law to amend the BIA By-Law 2013 to establish a maximum and minimum levy for 164, 170, 200 and 248 Broadway be brought forward for Council consideration.

14.4.2

FIN 21-22 Revised 2021 Final Tax By-Law Schedule A

• Proposed Resolution #12

  THAT a By-law to amend the Tax Rate By-Law 2021-062 to replace Schedule “A” be brought forward for Council consideration.

14.4.3

FIN 21-23 2022 Budget Process

• Proposed Resolution #13

  THAT Council receives report FIN 21-23 2022 Budget Process;

  AND THAT the following dates are scheduled for Council Budget Meetings:

  Monday, November 29, 2021 4:00 p.m. to 9:00 p.m.

  Monday, December 6, 2021 9:00 a.m. to 3:00 p.m.

  Thursday, December 16, 2021 4:00 p.m. to 9:00 p.m.

  Monday, January 17, 2022 6:00 p.m. to 9:00 p.m.

14.5

Fire and Emergency Services

14.6

Operations and Development

14.6.1

OPD 21-27 Sign By-Law Amendment - COVID-19

• Proposed Resolution #14

  THAT Council receives report OPD 21-27 Sign By-Law Amendment – COVID-19 as information;

  AND THAT a By-Law to amend By-Law 3798, being a by-law to prohibit or regulate signs and other advertising devices and the posting of notices within the Town of Tillsonburg, be brought forward for Council’s consideration;

  AND THAT a By-Law to amend By-Law 2021-004, being a Schedule of Fees for certain Municipal applications, services and permits in the Town of Tillsonburg, be brought forward for Council’s consideration.

14.7

Recreation, Culture and Parks

15.

New Business

16.

Consideration of Committee Minutes

16.1

Committee Minutes

• Proposed Resolution #15

  THAT the Accessibility Advisory Committee minutes dated June 8, 2021, be received as information. 

17.

Motions/Notice of Motions

• Proposed Resolution #
  Moved By: Councillor Esseltine

  THAT Staff be directed to prepare a report regarding the development of a Traditional Territory Acknowledgment Statement for the Town of Tillsonburg. Said draft Traditional Territory Acknowledgement Statement to be included in the report. This acknowledgement would appropriately be incorporated at the beginning of Town of Tillsonburg Council meetings, gatherings, events or presentations, and be printed on the town’s website.

  The goal of this Statement would be to encourage the acknowledgement of the First Peoples on whose traditional territories we live and work and show recognition and respect for indigenous people.

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

19.1

A By-Law to authorize an agreement of purchase and sale with Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited

19.2

A By-law to amend By-Law 2013 (BIA)

19.3

A By-law to amend By-Law 2021-062 (Tax Rates)

19.4

A By-Law to amend By-Law 3798 (Sign By-Law)

19.5

A By-Law to amend By-Law 2021-004 (Rates and Fees)

• Proposed Resolution #16

  ​THAT A By-Law to authorize an agreement of purchase and sale with Tillsonburg Developments Inc in Trust for 2407774 Ontario Limited; and

  A By-law to amend By-Law 2013 (BIA); and

  A By-law to amend By-Law 2021-062 (Tax Rates); and

  A By-Law to amend By-Law 3798 (Sign By-Law); and

  A By-Law to amend By-Law 2021-004 (Rates and Fees), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Confirm Proceedings By-law

• Proposed Resolution #17

  THAT By-Law 2021-071, to Confirm the Proceedings of the Council meeting held on July 12, 2021, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal
  thereunto.

21.

Items of Public Interest

22.

Adjournment

• Proposed Resolution #18

  THAT the Council meeting of July 12, 2021 be adjourned at ____ p.m.