The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, April 08, 2024

5:00 P.m. - 6:00 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Closed Session (5:00 p.m.)

• Proposed Resolution #

  THAT Council move into Closed Session to consider the following:

  2.4.1 CLD-EDM-24-005 - Project Big Swing - Update Regarding Waiving of Conditions 

  239 (2) (c) labour relations or employee negotiations;

  239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

  239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  2.4.2 Committee Membership Concern

  239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the Genera Nature Thereof

2.3

Adoption of Closed Session Council Minutes

2.4

Adoption of Closed Session Advisory Committee Minutes

2.5

Reports

2.5.1

Project Big Swing - Update Regarding Waiving of Conditions - CLD-EDM-24-005

239 (2) (c) labour relations or employee negotiations;

239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

2.5.2

Committee Membership Concern

239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

2.6

Back to Open Session

3.

Moment of Silence

4.

Adoption of Agenda

• THAT the Agenda as prepared for the Council meeting of April 8, 2024, be approved. 

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  THAT the Council Meeting Minutes dated March 25, 2024, be approved.

7.

Presentations

7.1

Tillsonburg Volunteer Achievement Award Presentation

Dan Mahony has been selected for the 1st quarter of 2024. 

Carrie Lewis, Chair of the Museum, Culture, Heritage and Special Awards Committee, will present the award. 

7.2

Bridge Street Re-Imagining Task Force - Consultant Presentation

• Proposed Resolution #

  THAT the presentation from SHIFT Consultants regarding the Bridge Street Re-Imagining Task Force update be received as information. 

8.

Public Meetings

9.

Planning Reports

9.1

CP-2024-102 Application for Zone Change ZN 7-24-02 (6 Sycamore Drive) 

• Proposed Resolution #

  THAT Council approves the zone change application submitted by David Toth, for lands legally described as Lot 44, Plan 41M-143 in the Town of Tillsonburg, to remove the Holding Provision from lands as identified on Plate 3 of Report No. CP 2024-102.

10.

Delegations

10.1

Phuong Fox Re: Tillson Avenue Crosswalk

• Proposed Resolution #

  THAT the delegation from Phuong Fox Re: Tillson Avenue Crosswalk be received as information. 

11.

Deputation(s) on Committee Reports

11.1

CS-24-041 - Museum, Culture, Heritage and Special Awards Advisory Committee - Naming of Northcrest Parks 

• Proposed Resolution #
  1. THAT report CS 24-041 titled Naming of Northcrest Parks be received as information; and
  2. THAT Council adopts the names of Weston Family Park and Doug Wilson Park as recommended by the Commemorative Naming Committee for the names of the two Northcrest Parks; and
  3. THAT in their review of the parks, Council includes the municipal address in advertising and signage of the two parks.

12.

Information Items

• Proposed Resolution #

  THAT the following items be received as information: 

12.1

Letter from the Hon. Prabmeet Singh Sarkaria, Minister of Transportation Re: 2023-24 Gas Tax Program

12.2

CN Re: Notice - Annual Vegetation Management Program

12.3

Long Point Region Conservation Authority Board Minutes - March 1, 2024

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

CS-24-040 - Customer Service Holiday Hours Review 

• 1. THAT report titled “Customer Service Holiday Hours Review” be received as information; and
  2. THAT staff be directed to proceed with aligning the Customer Service Centre opening schedule with Corporate Offices.

13.3

Economic Development

13.3.1

EDM-24-014 - Lease of a Portion of the Hale Street Right-of-Way - Sonbeam Christian Day Care

• 1. THAT report EDM 24-014 titled “Lease of a Portion of the Hale Street Right-of-Way – Sonbeam Christian Day Care” be received; and,

  2. THAT a bylaw be brought forward authorizing the Mayor and Clerk to enter into a lease agreement with Sonbeam Christian Day Care (Tillsonburg) Inc for the lands described as part of Hale Street, Judge’s Plan 500, between Bidwell Street and Raccoon Alley subject to the Lease Agreement being revised to reflect a lease rate of $1,348 plus HST.

13.3.2

EDM-24-015 - Bridge Street Re-Imagining Task Force - Update to Council 

• 1. THAT report EDM 2024-015 titled “Bridge Street Re-Imagining Task Force – Update to Council” be received as information; and,

  2. THAT, concurrent with the public consultation, the proposed Streetscape Plan be referred to Town Departments for review and comment.

13.4

Finance

13.4.1

FIN-24-010 - Development Charges Exemptions Policy Review 

• 1. THAT report FIN 24-010 titled “Development Charges Exemptions Policy Review” be received as information; and
  2. Option 1: THAT the non-residential and industrial exemptions remain in the 2024 DC by-law update;

  OR

  1. Option 2: THAT consideration on the removal of non-residential or industrial exemptions be presented to the public for input, as part of releasing the detailed background study and part of the public meeting of Council.

13.4.2

FIN-24-017 - 2023 Assessment Base Management

• THAT report FIN 24-017 titled 2023 Assessment Base Management be received as information.

13.4.3

FIN-24-018 - Accounts Receivable Update

• 1. THAT report FIN 24-018 titled Accounts Receivable Update be received as information; and
  2. THAT Council direct staff to proceed with adding unpaid overdue accounts receivable invoices to eligible property tax accounts, where current collection efforts have been exhausted and where the Town has the authority to add these charges to the tax roll under the Municipal Act, 2001, as amended.

13.5

Fire and Emergency Services

13.6

Operations and Development

13.7

Recreation, Culture and Parks

13.7.1

RCP-24-010 - Tillsonburg Skate Shop Lease Extension

• 1. THAT report titled RCP 24-010 Tillsonburg Skate Shop Lease Extension be received as information; and
  2. THAT the proposed agreement to extend the Tillsonburg Skate Shop lease for three years be granted as outlined within report RCP 24-010 be approved; and
  3. THAT a By-Law to authorize the Mayor and Clerk to execute the Agreement be presented to Council for consideration.

14.

New Business

15.

Consideration of Minutes

15.1

Advisory Committee Minutes

15.2

Police Services Board

• Proposed Resolution #

  THAT the Tillsonburg Police Services Board minutes of January 17, 2024, be received as information.

16.

Motions/Notice of Motions

16.1

Deputy Mayor Beres - Support for Bill C-310 An Act to amend the Income Tax Act regarding Volunteer Firefighting and Search and Rescue Volunteer Tax Credit

• Proposed Resolution #
  Moved By: Deputy Mayor Beres

  WHEREAS Canada has 90,000 volunteer firefighters who provide fire and all hazard emergency services to their communities. Many of these individuals receive some form of pay on call, an honorarium, or are given some funding to cover expenses, but they do not draw a living wage from firefighting. About 30% of them pay out of pocket to cover expenses associated with the service they provide to their community. An additional 3,000 search and rescue volunteers also offer critical services. Our own fire services in which we are proud fall into this category; and 
  
  WHEREAS without volunteer firefighters and search and rescue volunteers, thousands of communities in Canada would have no fire and emergency response coverage. The local tax base just can’t handle the cost of a career department at this time;

  BE IT THEREFORE RESOLVED

  THAT The Town of Tillsonburg call upon the Government of Canada to support Bill C-310, an act to amend the Income Tax Act regarding Volunteer Fire Fighting and Search and Rescue Volunteer Tax Credit, and enact amendments to subsections 118.06(2) and 118.07(2) of the Income Tax Act in order to increase the amount of the tax credits for volunteer firefighting and search and rescue volunteer services from $3,000 to $10,000.

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

• Proposed Resolution #

  THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto: 

18.1

By-Law 2024-022 A BY-LAW to authorize an agreement with Don Huras of Northlands Adventure Properties Inc. for the provision of consulting services as the Tillsonburg Regional Airport Management Firm

18.2

By-Law 2024-034 A BY-LAW to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and the Tillsonburg Skate Shop (Doug Holman)

18.3

By-Law 2024-037 A By-Law to Amend Zoning By-Law Number 3295, as amended (ZN 7-24-02)

18.4

By-Law 2024-040 A BY-LAW to authorize an agreement of purchase and sale for a portion of former right-of-way lands, CS-24-046

19.

Confirm Proceedings By-law

• Proposed Resolution #

  THAT By-Law 2024-039  A By-Law to Confirm the Proceedings of the Council Meeting of April 8, 2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #

  THAT the Council meeting of April 8, 2024, be adjourned at _____ p.m.