The Corporation of the Town of Tillsonburg

Council Budget Meeting

MINUTES

Wednesday, December 07, 2022

9:00 A.m. - 4:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

ATTENDANCE:

• Mayor Gilvesy
• Deputy Mayor Beres
• Councillor Luciani
• Councillor Parker
• Councillor Rosehart
• Councillor Spencer
• Councillor Parsons

Staff:

• Kyle Pratt, Chief Administrative Officer
• Shane Caskanette, Fire Chief
• Cephas Panschow, Development Commissioner
• Laura Pickersgill, Executive Assistant/Assistant Clerk
• Cheyne Sarafinchin, Financial and Budget Analyst
• Julie Columbus, Director of Recreations, Culture & Parks
• Johnathon Graham, Director of Operations & Development
• Ravi Baichan, General Manager, Hydro Operations

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1.

Call to Order

The meeting was called to order at 9:00 a.m.

2.

Adoption of Agenda

• Resolution # 2022-406
  Moved By: Councillor Parker
  Seconded By: Councillor Spencer

  ​THAT the Agenda as prepared for the Council Budget meeting of Wednesday, December 7, 2022, be adopted.

  Carried

3.

Moment of Silence

4.

Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

5.

Finance

5.1

Budget Deliberations

Renato Pullia, Interim Director of Finance and Treasurer provided an overview of the draft budget and Asset Management/Capital Budget Review.

Julie Columbus, Director of Recreation, Culture and Parks provided an overview of Asset Management for Recreation, Culture and Parks.

Johnathon Graham, Director of Operations and Development provided an overview of Asset Management for Operations and Development.

Members of the Senior Leadership Team provided summaries of their 2023 Business Plans. Staff to bring back information at the next meeting regarding the difference in the Council 2022 to 2023 budget.

Opportunity was provided for members of Council to ask questions.

• Resolution # 2022-407
  Moved By: Councillor Parker
  Seconded By: Councillor Parsons

  THAT Council receives the budget overview report be received, as information.

  Carried
• Resolution # 2022-408
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT a white paper report be brought forward to council in regards to the costs associated with residential sidewalk plowing and any risks that may come with removing the program.

  Carried
• Resolution # 2022-409
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT a white paper report be brought back to Council with regards to the proposed leaf pickup program that was brought forward in 2022.

  Carried
• Resolution # 2022-410
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT a report be added to the By-Law business plan to review the possibility of having by-law enforcement adjusted to cover overnight hours to alleviate the stress that bylaw enforcement causes on the OPP. This should include costs and or potential revenue that could be generated. ​

  Carried
• Resolution # 2022-411
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT Council receives the overview of Asset Management, Finance Strategy and Strategic Goals presentation, as information.

  Carried
• Resolution # 2022-412
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT project X-51 New- ATV be moved from the 2023 draft budget to the 2024 draft budget.

  Carried
• Resolution # 2022-413
  Moved By: Councillor Parsons
  Seconded By: Councillor Luciani

  THAT a white paper be prepared in this budget cycle regarding emergency medical alarm response times based on research from similar demographical municipalities.

  Carried
• Resolution # 2022-414
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT a white paper be brought back to Council regarding the SOMA program and the benefits of a SOMA membership.

  Carried
• Resolution # 2022-415
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart

  THAT a white paper be brought back to direct staff to look into constraints and advantages of membership only access to tennis courts and in the future pickle ball courts, and reviewing membership fee variable options. 

  Carried
• Resolution # 2022-416
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  THAT Council receives the department 2023 business and capital plans, as information.

  Carried

5.2

2023 Part-Time Labour Budget Variances

There were no questions on this item.

5.3

Consumer Price Index Rates

There were no questions on this item.

5.4

Budget Survey Review

Members of Council thanked the public for their participation in the budget survey.

• Resolution # 2022-417
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT the December 19, 2022 Council Budget Meeting be cancelled.

  Carried

6.

Motions/Notice of Motions

7.

Confirm Proceedings By-law

• Resolution # 2022-418
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  ​THAT By-Law 2022-084, to Confirm the Proceedings of the Council Meeting held on Wednesday, December 7, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

8.

Adjournment

• Resolution # 2022-419
  Moved By: Councillor Parsons
  Seconded By: Councillor Rosehart

  ​THAT the Council meeting of Wednesday, December 7, 2022 be adjourned at 1:54 p.m.

  Carried