The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Tuesday, October 11, 2022

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

• Proposed Resolution #

  THAT Council move into Closed Session to consider a personal matter about an identifiable individual, including municipal or local board employees under section 239(2)(b) of the Municipal Act and a matter of advice that is subject to solicitor-client privilege, including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act.

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution #

  THAT the Agenda as prepared for the Council meeting of October 11, 2022, be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  THAT the minutes from the Regular Council Meeting held on September 26, 2022, be approved.

7.

Presentations

7.1

Presentation of the Poppy

Presented by: Don Burton, Chair, Royal Canadian Legion Branch 153

7.2

Tillsonburg Volunteer Achievement Award Presentation

Margaret and Kevin Marr have been elected for the 3rd Quarter.

Carrie Lewis, Chair of the Culture Heritage and Special Awards Committee to present the award.

7.3

A+ Link Architects Tillsonburg Community Centre

Presented by: Alicia Lesniak, Architect or Ed VanMaarel, Architect and President

• Proposed Resolution #

  THAT Council receives the A+ Link Architects Presentation of Tillsonburg Community Centre renderings, as information.

7.4

Helping Hand Food Bank Permit Fees

Presented by: Tom Langrell

• Proposed Resolution #

  THAT Council receives the Helping Hand Food Bank Permit Fees presentation, as information.

8.

Public Meetings

• Proposed Resolution #

  THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at ____ P.M.

8.1

Minor Variance Application- A 12-22 10 Elm Street

• Proposed Resolution #

  THAT the Town of Tillsonburg Committee of Adjustment approves application File A12-22 submitted by Mister Auto Wash Inc. c/o Tyson VanLeeuwen for lands described as Lots 395, 415, 416 & Part of Lot 296, Plan 500, municipally known as 127 Tillson Avenue, Town of Tillsonburg, County of Oxford as it relates:

  1. Relief from Section 14.2 – SC Zone Provisions – Table 14.2: Zone Provisions – Exterior Side Yard: Minimum Width, to decrease the minimum required side yard depth from 9 m (29.5 ft) to 8.3 m (27.2 ft);
     
     
  2. Relief from Section 14.2 – SC Zone Provisions – Table 14.2: Zone Provisions – Setback: Minimum Distance from the Centreline of an Arterial Road as shown on Schedule “B”, to decrease the minimum required distance from the centreline of an arterial road from 20.5 m (67.3 ft) to 18.3 m (60 ft).
• Proposed Resolution #

  THAT Council move out of Committee of Adjustment and move back into regular Council session at _____ P.M. 

9.

Planning Reports

10.

Deputation(s) on Committee Reports

11.

Information Items

11.1

St. John's Anglican Church Re: First Responder and Medical Personnel Thanksgiving Service

11.2

Ministry of Municipal Affairs and Housing Re: Public Consultation Meetings

11.3

Ministry of the Solicitor General: Update- Community Safety and Policing Act, 2019 and OPP Detachment Boards

• Proposed Resolution #

  THAT Council receives correspondence from St. John's Anglican Church dated October 17, 2022, Ministry of Municipal Affairs and Housing dated September 26, 2022 and Solicitor General dated October 4, 2022, as information

12.

Staff Reports

12.1

Chief Administrative Officer

12.1.1

CAO 22-07 Council Meeting Dates

• Proposed Resolution #

  THAT Council receives report CAO 22-07 Council Meeting Dates, as information;

  AND THAT the Council orientation dates be set as: November 8, 15, 21 and 22, 2022;

  AND FURTHER THAT the Council budget dates be set as: December 7 (9:00 a.m. start) and 19, 2022 and January 16 and February 6, 2023;

  AND FURTHER THAT the regularly scheduled 2023 Council meeting dates be amended from: Monday January 23, 2023 to Tuesday January 24, 2023; Monday April 10, 2023 to Tuesday April 11, 2023; Monday May 22, 2023 to Tuesday May 23, 2023; Monday June 12 to Wednesday June 14, 2023; and Monday, October 9, 2023 to Tuesday October 10, 2023.

12.1.2

CAO 22-08 Electronic Monitoring Policy

• Proposed Resolution #

  THAT Council receives and approves “Electronic Monitoring Policy” for the Town of Tillsonburg.

12.2

Corporate Services

12.3

Economic Development

12.4

Finance

12.5

Fire and Emergency Services

12.6

Operations and Development

12.7

Recreation, Culture and Parks

13.

New Business

14.

Consideration of Committee Minutes

14.1

Committee Minutes

• Proposed Resolution #

  THAT the following Council Committee minutes be received as information:

  August 4, 2022 Parks, Beautification and Cemeteries Advisory Committee Minutes

  September 20, 2022 Tillsonburg Transit Advisory Committee Minutes

  September 21, 2022 Accessibility Advisory Committee Minutes

15.

Motions/Notice of Motions

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws

17.1

A By-Law to appoint an Acting Clerk for The Corporation of the Town of Tillsonburg (the “Town”)

• Resolution #

  By-Law 2022-067 By-Law to appoint an Acting Clerk for the Corporation of the Town of Tillsonburg be read a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the name, and place the corporate seal thereunto.

18.

Confirm Proceedings By-law

• Proposed Resolution #

  THAT By-Law 2022-066, to confirm the proceedings of the Council meeting held on October 11, 2022, be read a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same and place the corporate seal thereunto.

19.

Items of Public Interest

20.

Adjournment

• Proposed Resolution #

  THAT the Council meeting of October 11, 2022 be adjourned at _____ p.m.