The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Wednesday, June 12, 2024

6:00 P.m. - 7:00 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Moment of Silence

3.

Adoption of Agenda (6:00 p.m.)

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Parsons

  THAT the agenda as prepared for the Council meeting of June 12, 2024, be approved with the following amendments:

  • Item 12.4.1 - FIN-24-034 - 2024 Development Charges By-Law Adoption - has been added to the agenda

  • Item 17.1 - By-Law 2024-067 A By-Law to Establish Town-Wide Development Charges for the Town of Tillsonburg was revised to:

    1. address the Council decision regarding Development Charges made at the May 27th Council Meeting; and
    2. incorporate the changes resulting from the passing of Bill 185 as Royal Assent occured.

4.

 Disclosures of Pecuniary Interest and the General Nature Thereof

5.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #
  Moved By: Councillor Rosehart
  Seconded By: Mayor Gilvesy

  THAT the Council Meeting Minutes dated May 27, 2024, be approved.

6.

Presentations

6.1

Warden Marcus Ryan and Sarah Hamulecki, Safe and Well Oxford Steering Committee Re: Safe and Well Oxford Steering Committee Update

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart
  1. THAT the presentation from Warden Marcus Ryan and Sarah Hamulecki regarding Safe and Well Oxford Update be received as information; and
  2. THAT Council supports the updated community safety and well-being plan and continue to support for implementation of the plan.

7.

Public Meetings

7.1

CP 2024-157 Official Plan Amendment and Zone Change Application OP 23-14-7 and ZN 7-23-11

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Mayor Gilvesy

  THAT Council supports the application to amend the Official Plan (File No. OP 23-14-7) as submitted by Southside Construction Management for lands legally described as Block38, Plan 41M-392, Town of Tillsonburg, to redesignate the lands from Medium Density Residential to High Density Residential; and 

  THAT Council approves in-principle Zone Change Application (ZN 7-23-11), submitted by Southside Construction Management, whereby the lands legally described as Block 38, Plan 41M-392, Town of Tillsonburg are to be rezoned from ‘Special Medium Density Residential Zone (RM-8)’ to ‘Special High Density Residential Zone (RH-sp), as described in Report CP 2024-157.

• Moved By: Councillor Parsons
  Seconded By: Mayor Gilvesy

  THAT Item 7.1 BE REFERED to Staff in order to review the setbacks within the application to potentially relocate the location of the Apartment Building on the subject lands.

8.

Planning Reports

9.

Delegations

10.

Deputation(s) on Committee Reports

10.1

Downtown Tillsonburg Business Improvement Area

10.1.1

Decision Letter - 147 Broadway Unhoused Shelter + Drop In Centre

10.1.2

Decision Letter - DTBIA report and resolution regarding unhoused 147 Broadway

10.1.3

Decision Letter - Harvey Street Public Realm Improvements

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Councillor Rosehart
  1. THAT the decision letters from the Downtown Tillsonburg Business Improvement Area be received as information; and
  2. THAT staff be directed to include in their 2024 comprehensive zoning By-law review consideration to exclude Day Shelters within the BIA district within the proposed new By-law.

11.

Information Items

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Councillor Spencer

  THAT The following item be received as information:

11.1

Long Point Region Conservation Authority Board of Director Meeting Minutes - May 1, 2024

12.

Staff Reports

12.1

Chief Administrative Officer

12.2

Corporate Services

12.3

Economic Development

12.4

Finance

12.4.1

FIN-24-034 2024 Development Charges By-Law Adoption

• Moved By: Councillor Parsons
  Seconded By: Councillor Spencer
  1. THAT report FIN 24-034 titled “2024 Development Charges By-law Adoption” be received as information; and
  2. THAT Council adopt the Development Charges (D.C.) approach to calculate the charges on a uniform Town-wide basis for all services within this background study; and
  3. THAT Council approve the capital project listing set out in Chapter 5 of the D.C. Background Study dated April 12, 2024, as amended, subject to further annual review during the capital budget process; and
  4. THAT Council approve the D.C.s Background Study dated April 12, 2024, as amended; and
  5. THAT Council determine that no further public meeting is required; and
  6. THAT the 2024 D.C. By-law be presented to Council for consideration.

12.5

Fire and Emergency Services

12.6

Operations and Development

12.7

Recreation, Culture and Parks

12.7.1

RCP-24-025 Trans Canada Trail - Award of Grant 

• Proposed Resolution #
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parsons
  1. THAT report RCP 24-025 titled “Trans Canada Trail – Award of Grant” be received as information; and
  2. THAT a By-law to authorize the Mayor and Clerk to execute all agreements and contracts associated with this project be presented to Council for consideration.

13.

New Business

14.

Consideration of Minutes

14.1

Advisory Committee Minutes

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart

  THAT the following minutes of advisory committees be received as information:

  • Recreation and Sports Advisory Committee Meeting minutes dated March 7, 2024
  • Parks, Beautification and Cemeteries Advisory Committee minutes dated April 2, 2024
  • Parks, Beautification and Cemeteries Advisory Committee minutes dated April 30, 2024
  • Recreation and Sports Advisory Committee minutes dated May 2, 2024

15.

Motions/Notice of Motions

15.1

Councillor Rosehart - Property Tax Deadlines

• Proposed Resolution #
  Moved By: Councillor Rosehart
  Seconded By: Mayor Gilvesy

  WHEREAS the Town of Tillsonburg tax installment deadlines are normally set for the second last Thursday of the months of February, May, August and October; and

  WHEREAS those residents receiving payments from the Canada Pension Plan and Old Age Security don’t receive their payments until the 26^th to the 29^th of each month;

  BE IT THEREFORE RESOLVED

  THAT going forward, tax due dates be set for Feb. 28^th, May 30^th, August 30^th and October 30^th of each year; and

  THAT a By-law to effect the change to the tax due dates be presented to Council at the next meeting.

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart

  THAT the following By-Laws be read for a first, second, third and final reading and that the Chair and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto:

17.1

By-Law 2024-067 A By-law to Establish Town-Wide Development Charges for the Town of Tillsonburg

17.2

By-Law 2024-068 - A BY-LAW to authorize an agreement with Trans Canada Trail for a grant for resurfacing and drainage improvements

18.

Confirm Proceedings By-law

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Councillor Spencer

  THAT By-Law 2024-066, A By-Law to Confirm the proceedings of the Council Meeting held on June 12, 2024, be read for a first, second, third and final reading and that the Chair and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

19.

Items of Public Interest

20.

Closed Session

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Parsons

  THAT Council move into Closed Session to consider the following:

  2.5.1 CLD-EDM-24-006 Surplus Langrell Avenue Lands - Offer to Purchase

  239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  239 (2) (k)  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  2.5.2 CLD-EDM-24-007 Offer to Purchase - 20 Cranberry Road Property

  239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

  239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

   

20.1

Adoption of Agenda

20.2

Disclosure of Pecuniary Interest

20.3

Adoption of Closed Session Minutes

20.4

Reports

20.4.1

CLD-EDM-24-006 - Surplus Langrell Avenue Lands - Offer to Purchase

20.4.2

CLD-EDM-24-007 - Offer to Purchase - Cranberry Road Property 

20.5

Back to Open Session

21.

Adjournment

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Parsons

  THAT the Council meeting June 12, 2024, be adjourned at 8:59 p.m.