The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, April 13, 2026

6:00 P.m. - 9:00 P.m.

LPRCA

4 Elm St

Tillsonburg

---

1.

Call to Order

2.

Closed Session (5:00 p.m.)

• THAT Council move into Closed Session to consider the following:

  2.4.1 Museum, Culture, Heritage and Special Award Advisory Committee Recommendation - Volunteer Achievement Award- CS-CLD-26-009
  239(2)(b) personal matters about an identifiable individual, including municipal or local board employees

  2.4.2 Updated Offer to Purchase - Portion of Ground Lease Lands (Harvey) - CLD-EDM-26-009
  239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board
  239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

  2.4.3 Updated Offer to Purchase - Parts 2-8, Plan 41R-10784, VIP Phase 1 - CLD-EDM-26-010
  239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board
  239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board
  

  2.4.4 Feasibility Analysis (Sanders) - CLD-EDM-26-011
  239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board
  239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

   

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Previous Meeting Minutes

2.4

Reports

2.4.1

Museum, Culture, Heritage and Special Award Advisory Committee Recommendation – Volunteer Achievement Award - CS-CLD-26-009

239(2)(b) personal matters about an identifiable individual, including municipal or local board employees

2.4.2

Updated Offer to Purchase - Portion of Ground Lease Lands (Harvey) - CLD-EDM-26-009

239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

2.4.3

Updated Offer to Purchase - Parts 2 - 8, Plan 41R-10784, VIP Phase 1 - CLD-EDM-26-010

239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on to be carried on by or on behalf of the municipality or local board

2.4.4

Feasibility Analysis (Sanders) - CLD-EDM-26-011

239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

239(2)(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

3.

Moment of Silence

4.

Adoption of Agenda

• ​THAT the Agenda as prepared for the Council meeting of Monday, April 13, 2026, be adopted.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• ​THAT the minutes of the Council meeting of March 23, 2026, be approved.

7.

Presentations

8.

Public Meetings

• THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at _____ p.m.

8.1

Minor Variance - A02-26 - 53 Canary Street (Chatrath)

• That the Committee of Adjustment approves Application File A02-26, submitted by Mansha Chatrath for lands described as Part Lot 90, Plan 41M-378; Parts 1 & 2, municipally known as 53 Canary Street in the Town of Tillsonburg as it relates to:

  1. Relief from Section 5.24.1.4.1 – General Provisions – Parking Provisions – General Requirements for Parking Areas – Use of Parking Areas and Spaces, to reduce the minimum required length for a parking space from 6 m (19.7 ft) to 5.59 m (18.34 ft).
• THAT Council move out of the Committee of Adjustment and move back into regular Council session at _____ p.m.

8.2

Official Plan Amendment and Zone Change Application - Tillsonburg Non-Profit Housing Corp. - OP 26-05-7 and ZN 7-26-03 - 288 and 296 Tillson Avenue

• 1. THAT Council advise County Council that the Town supports the application to amend the Official Plan (File No. OP 26-05-7), submitted by the Town of Tillsonburg Non-Profit Housing Corporation for lands legally described as Lots 48, 48A, 49 and 49A, Plan 500, in the Town of Tillsonburg to facilitate the development of a 3 storey, 30 unit apartment building on the subject lands;
  2. THAT Council approve in principle the zone change application (File No. ZN 7-26-03) submitted by the Town of Tillsonburg Non-Profit Housing Corporation for lands legally described as Lots 48, 48A, 49 and 49A, Plan 500, in the Town of Tillsonburg, to rezone the lands to ‘Special Medium Density Residential Zone (RM-sp)’ to facilitate a 3 storey 30 unit apartment building with site-specific provisions. 

9.

Planning Reports

9.1

Amendment to Site Plan Control By-Law 4151 and Site Plan Control Guidelines

• 1. THAT Council approve the proposed updates to the Site Plan Control By-Law and associated schedules and appendices;
  2. THAT Council repeal existing Site Plan Control By-law No. 4151; and
  3. THAT By-law 2026-029 being a by-law to approve a Site Plan Control By-law, be referred to the By-law section of the agenda.

10.

Delegations

10.1

Tillsonburg Firefighters Association - Ice Rink Donation

• THAT Council receives the delegation from Tillsonburg Firefighters Association regarding ice rink donation, as information.

10.2

Order to Discontinue Activity - Violation in Environmental Protected Area - Kristine and Marshall Vandenbussche

• THAT Council receives the delegation from Kristine and Marshall Vandenbussche regarding Order to Discontinue Activity in Environmental Protected Area, as information.

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Proposed Amendment to Safe and Well Oxford Plan 2026-2030 - Township of Norwich

12.2

2025 Long Point Region Conservation Authority Annual Report and Financial Statements

12.3

Annual Waste Management Report - Oxford County

12.4

Right-of-Way Vegetation Management - CN Rail

12.5

Letter from Minister of Municipal Affairs and Housing regarding Bill 98

12.6

Oxford County Pride Committee - Advertising 2026

• THAT Council receives the following items as information:

  • 12.1 Proposed Amendment to Safe and Well Oxford Plan 2026-2030 - Township of Norwich
  • 12.2 2025 Long Point Region Conservation Authority Annual Report and Financial Statements
  • 12.3 Annual Waste Management Report - Oxford County
  • 12.4 Right-of-Way Vegetation Management - CN Rail
  • 12.5 Letter from Minister of Municipal Affairs and Housing regarding Bill 98
  • 12.6 Oxford County Pride Committee Advertising 2026

13.

Financial Results - Fourth Quarter 2025

13.1

2025 Q4 Departmental Results - Consolidated

• THAT report titled FIN 26-012 2025 Consolidated Q4 Financial Results be received as information.

13.2

2025 Q4 Departmental Results - Office of the CAO

13.3

2025 Q4 Departmental Results - Corporate Services

13.4

2025 Q4 Departmental Results - Economic Development and Marketing

13.5

2025 Q4 Departmental Results - Finance

13.6

2025 Q4 Departmental Results - Fire Services

13.7

2025 Q4 Departmental Results – Operations and Development Services

13.8

2025 Q4 Departmental Results - Building, Planning and By-Law Services

13.9

2025 Q4 Departmental Results – RCP

• THAT the 2025 fourth quarter department results be received for information.

14.

Staff Reports

14.1

Chief Administrative Officer

14.1.1

Restricted Act and Delegation of Authority - Election 2026 - CAO-26-008

• THAT report CAO 26-008 titled “Restricted Act and Delegation of Authority – Election 2026” be received as information.

14.2

Economic Development

14.3

Finance

14.4

Fire and Emergency Services

14.5

Operations and Development

14.5.1

Request for Exemption to Seasonal Load Restrictions under Municipal By-law 2022-029 - OPD-26-015

• 1. THAT report OPD 26-015 titled “Request for Exemption to Seasonal Load Restrictions” be received as information; and
  2. THAT a by-law be brought forward for Council consideration to amend Section 28 of By-law 2022-029 to add the Director of Operations & Development be granted the authority to waive load restrictions on specific days which fall within a reduced load period to accommodate vehicles completing municipal capital projects on, or that require access to, Reduced Load Limit Roads.

14.6

Recreation, Culture and Parks

14.6.1

Clock Tower Masonry Repair Study - Follow Up - RCP-26-010

• 1. THAT report RCP-26-010 titled “Clock Tower Masonry Repair Study – Follow Up” be received as information; and
  2. THAT Council confirm that the Clock Tower aesthetic finish be completed with brick; and
  3. THAT staff be directed to proceed with a tender for the Clock Tower project; and
  4. THAT if the 2026 ROD grant funding application submitted for the Clock Tower project is unsuccessful, that:
     1. the masonry repair portion of the project, budgeted at $200K under Capital Project #693 proceed forth; and
     2. the Clock Tower roof repair and window & door replacement components of the project be considered by the Mayor for the 2027 Capital budget.

15.

New Business

16.

Consideration of Minutes

16.1

Advisory Committee Minutes

• THAT Council receives the following advisory committee minutes as information:

  • Affordable and Attainable Housing Committee, March 25, 2026

16.2

Oxford OPP Detachment Board Minutes

• THAT Council receives the Oxford OPP Detachment Board minutes dated January 21, 2026, as information.

16.3

Long Point Region Conservation Authority Board of Directors Minutes

• THAT Council receives the Long Point Conservation Authority Board of Directors minutes dated March 6, 2026, as information.

17.

Motions/Notice of Motions

17.1

Notice of Motion

• Moved By: Councillor Parker
  Seconded By: Councillor Spencer

  THAT Council directs the Clerk to complete a Zoning Amendment Application for By-Law 3295 (Zoning Bylaw) to amend Table 5.24.2.1 - Parking Standards, Land Use Category: Residential Uses,  Number of Vehicle Parking Spaces Required from 1.25 per dwelling unit to 1.5 per dwelling unit. 

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

19.1

By-Law 2026-025, a by-law to amend By-law 3859, being a by-law to adopt the Town of Tillsonburg Special Events Policy.

19.2

By-Law 2026-027, a by-law to amend By-Law 2022-029, a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg

19.3

By-Law 2026-029, a by-law to authorize a Site Plan Control Bylaw and to repeal By-Law 4151

• THAT the following by-laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto:

  • By-Law 2026-025, a by-law to amend by-law 3859, being a by-law to adopt the Town of Tillsonburg Special Events Policy
  • By-Law 2026-026, a by-law to amend by-law 2022-029, a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg
  • By-Law 2026-029, a by-law to authorize a Site Plan Control By-Law and to repeal By-Law 4151

20.

Confirm Proceedings By-law

• ​THAT By-Law 2026-026, to Confirm the Proceedings of the Council Meeting held on Monday, April 13, 2026, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

21.

Items of Public Interest

22.

Adjournment

• ​THAT the Council meeting of Monday, April 13, 2026 be adjourned at ______ p.m.