The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

-
Council Chambers
200 Broadway, 2nd Floor

1.
Call to Order
 

2.
Closed Session 5:00 P.M.
 

  • Proposed Resolution #1

    THAT Council move into Closed Session to consider four matters of proposed or pending acquisition or disposition of land by the municipality or local board under Section 239 (2)(c) of the Municipal Act.

2.1
Adoption of the Agenda
 

2.2
Disclosures of Pecuniary Interest and the General Nature Thereof
 

2.3
Adoption of Previous Closed Session Minutes
 

2.4
Reports
 

2.4.1
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board
 

2.4.2
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board
 

3.
Moment of Silence 6:00 P.M.
 

4.
Adoption of Agenda
 

  • Proposed Resolution #2

    THAT the Agenda as prepared for the Council meeting of May 24, 2022, be approved.

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof
 

6.
Adoption of Council Minutes of Previous Meeting
This item has attachments. 

1.220509 Regular Council Meeting Minutes.pdf
  • Proposed Resolution #3

    THAT the minutes from the regular council meeting held on May 9, 2022, be approved.

7.
Presentations
 

7.1
Station Arts Centre Presentation to Council from Gale Connor
 

Gale Connor, President on the Board of Directors & Head of the Station House Quilters and Fibre Artists at the Tillsonburg Station Arts Centre

  • Proposed Resolution #4

    THAT the Council for the Town of Tillsonburg receives the presentation from Gale Connor.

8.
Public Meetings
 

8.1
Consideration of Municipal Drain Report - A.J. Smith Drain
This item has attachments. 

1.J.A. Smith Drain - Armtec Realignment - Spriet Associate March 22, 2022.pdf

Council shall consider the report as prepared by Spriet Associates dated March 22, 2022 and shall give opportunity to any person who owns lands within the area requiring drainage who have not signed the petition an opportunity to do so.

  • Brandon Widner, Engineer from Spriet Associates will give an overview of the work required;
  • Questions from any affected property owners whom are present;
  • Comments or questions from Members of Council;
  • Decisions (if approved, first and second reading of the by-law is required).
  • Proposed Resolution #5

    THAT Council accepts the Engineers report submitted by Spriet Associates dated March 22, 2022 in reference to the A.J Smith Drain and will consider a by-law to provide for the drainage works, for the 1st and 2nd reading only, later on in the agenda.

  • Proposed Resolution #6

    THAT the following two Council members be appoint to the Court of Revisions to be held at a future Council date.

    _______________, and ________________.

  • Proposed Resolution #7

    THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at _______ p.m.

8.2
Minor Variance Application A08-22 at 79 Woodland Crescent
This item has attachments. 

1.Planning Report for Minor Variance Application A 08-22 at 79 Woodland Crescent.pdf
2.Appendix A - Planning Report Location Maps A 08-22 at 79 Woodland Cres.pdf
3.Appendix B - Minor Variance A 08-22 - Application.pdf
  • Proposed Resolution #8

    THAT the Town of Tillsonburg Committee of Adjustment approves Application File A08-22 submitted by Johan Peters, for lands described as Part of Block 86, Plan 41M-139, Part 4 of 41R-10084  in the Town of Tillsonburg, as it relates to:

    1. Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot Coverage, Maximum, to increase the maximum permitted lot coverage from 45% of the lot area to 47.5% of the lot area, to facilitate the construction of a single detached dwelling.

    Subject to the following condition:

    1. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision.
  • Proposed Resolution #9

    THAT Council move out of Committee of Adjustment and move back into regular Council session at _____ p.m.

9.
Planning Reports
 

9.1
Potters Gate Phase 4 - Minor Zoning Modification Request
This item has attachments. 

1.Potters Gate Phase 4 - Minor Zoning Modification Request.pdf
  • Proposed Resolution #10

    THAT Council receives the request from Potters Gate Phase 4, Minor Modifications to Zoning as information;

    AND FURTHER THAT Council affirm that the requested changes are appropriate and minor in nature and further notice is not required in accordance with Section 34 (17) of the Planning Act. 

     

10.
Delegations
 

10.1
a+Link Architecture inc Presentation RE: New Public Sector Standard & the Tillsonburg Community Centre
This item has attachments. 

1.a+Link Architecture inc Presentation - Tillsonburg Community Centre.pdf

Presented by:  Ed van der Maarel from a+LiNK Architecture 

  • Proposed Resolution #11

    THAT the Council for the Town of Tillsonburg receives the presentation by Ed van der Maarel from a+LiNK Architecture regarding the new Public Standard (PSAB STANDARD PS-3280) and the Tillsonburg Community Centre; 

    AND FURTHER directs staff to proceed to the final design and tendering process.

11.
Deputation(s) on Committee Reports
 

12.
COVID-19
 

13.
Information Items
 

14.
Staff Reports
 

14.1
Chief Administrative Officer
 

14.2
Corporate Services
 

14.2.1
CS-22-11 THI Staff Report
This item has attachments. 

1.CS-22-11 THI Staff Report.pdf
2.Redlined MOUD.pdf
3.Amended THI By-Law.pdf
4.Email from THI Secretary.pdf
  • Proposed Resolution #13

    THAT Council receive the report on a Memorandum of Understanding and Direction between the Corporation of the Town and Tillsonburg Hydro Inc. for information.

    AND THAT the Memorandum of Understanding and Direction between the Corporation of the Town of Tillsonburg (Shareholder) and Tillsonburg Hydro Inc. be referred to the Annual General Meeting for consideration by the Shareholder.

14.3
Economic Development
 

14.3.1
EDM 22-13 Tillsonburg Historical Society Request for Indigenous Recognition Signage
This item has attachments. 

1.EDM 22-13 Tillsonburg Historical Society Request for Indigenous Recognition Signage.pdf
  • Proposed Resolution #14

    THAT Council approve the Tillsonburg Historical Society’s request for the addition of signage identifying the access to the Tillsonburg Minor Soccer Club as Attawandaron Way;

    AND THAT the wayfinding signage be located either on the 275 Quarter Town Line property owned by the Town or within the adjacent Quarter Town Line Right-of-Way;

    AND THAT an information report be brought back to Council confirming the details of the installation once finalized in conjunction with the Tillsonburg Historical Society and the Tillsonburg Minor Soccer Club. 

14.4
Finance
 

14.4.1
FIN 22-10 - 2022 Final Budget and Tax Rates By-Law Report
This item has attachments. 

1.FIN 22-10 - 2022 Final Budget and Tax Rates By-Law Report.pdf
2.Appendix A - FIN 22-10 - 2022 Final Budget and Tax Rates By Law.pdf
  • Proposed Resolution #15

    THAT a by-law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022, be brought forward for Council consideration.

14.5
Fire and Emergency Services
 

14.6
Operations and Development
 

14.7
Recreation, Culture and Parks
 

15.
New Business
 

16.
Consideration of Committee Minutes
 

16.1
Committee Minutes
This item has attachments. 

1.220503 Tillsonburg 150 Ad Hoc Committee Minutes.pdf
2.220504 Cultural, Heritage and Special Awards Committee Minutes.pdf
3.220510 Dog Park Advisory Committee Minutes.pdf
4.220511 Recreation and Sports Advisory Committee Minutes.pdf
5.220510 Economic Development Advisory Committee Minutes.pdf
6.220427 Affordable and Attainable Housing Advisory Committee Minutes.pdf
7.220517 Boundary Adjustment Committee Minutes.pdf
  • Proposed Resolution #18

    THAT the following Council Committee minutes be received as information:

    • May 3, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
    • May 4, 2022 Cultural, Heritage and Special Awards Committee Minutes
    • May 10, 2022 Dog Park Advisory Committee Minutes
    • May 11, 2022 Recreation and Sports Advisory Committee Minutes
    • May 10, 2022 Economic Development Advisory Committee Minutes
    • April 27, 2022 Affordable and Attainable Housing Advisory Committee Minutes
    • May 17, 2022 Boundary Adjustment Committee Minutes

     

16.2
Conservation Authority Minutes
This item has attachments. 

1.220406 Long Point Conservation Authority Minutes.pdf
  • Proposed Resolution #19

    THAT the minutes of the April 6, 2022 Long Point Conservation Authority meeting be received as information. 

17.
Motions/Notice of Motions
 

  • Proposed Resolution #20
    Moved By:Deputy Mayor Beres

    THAT the following script be added to the list of approved options for the sitting Head of Council to open public meetings honouring Indigenous Peoples on Aboriginal Lands.:

    We begin today's meeting by acknowledging that we are meeting on Aboriginal land that has been inhabited by Indigenous peoples from the beginning.

    As settlers, we are grateful for the opportunity to meet here and we thank all the generations of people who have taken care of this land.

    We pledge to join with the Indigenous People, both present and future to honour and protect it thus creating harmony and peace.

18.
Resolutions/Resolutions Resulting from Closed Session
 

19.
By-Laws
 

19.1
A by-law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022
This item has attachments. 

1.A by-law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and penalties for 2022.pdf

19.2
A by-Law to amend By-Law Number 3798, being a by-law to prohibit or regulate signs and other advertising devices and the posting of notices
This item has attachments. 

1.A by-law to amend by-law 3798 to prohibit or regulate signes and other advertising devices.pdf

19.3
A by-law to provide for the drainage works being the J.A Smith Drain
This item has attachments. 

1.A by-law to provide for the drainage works being the J.A Smith Drain.pdf
2.Schedule A - J.A. Smith Drain - Armtec Realignment Report.pdf
  • Proposed Resolution #21

    THAT a by-law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022; and  

    A by-law to amend By-Law Number 3798, being a by-law to prohibit or regulate signs and other advertising devices and the posting of notices be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto;

    AND FURTHER THAT a by-law to provide for the drainage works in the Town of Tillsonburg, in the Counties of Oxford and Norfolk, being the J.A Smith Drain – Armtec Realignment be read for a first, and second time and provisionally adopted and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.
Confirm Proceedings By-law
This item has attachments. 

1.2022-038 Confirming By-Law - May 24, 2022.pdf
  • Proposed Resolution #22

    THAT By-Law 2022-038, to Confirm the Proceedings of the Council meeting held on May 24, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

21.
Items of Public Interest
 

  • June 16, 2022 Regular Council meeting at 6:00 p.m.

22.
Adjournment
 

  • Proposed Resolution #23

    THAT the Council meeting of May 24, 2022 be adjourned at _______ p.m.

No Item Selected