The Corporation of the Town of Tillsonburg
Council Budget Meeting
AGENDA

Monday, January 16, 2023

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Adoption of Agenda

• Proposed Resolution #
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT the Agenda as prepared for the Council Budget meeting of January 16, 2023 be approved.

3.

Moment of Silence

4.

Disclosures of Pecuniary Interest and the General Nature Thereof

5.

Adoption of Council Minutes of Previous Meeting

6.

Finance

2023 Community Budget Request Summary

6.1

Big Brother Big Sisters of Oxford County

Representative: Kristen Ralph, Executive Director

6.2

Junior Achievement SW Ontario

Representative: Karen Gallant

6.3

Lake Lisgar Revitalization Committee

Representative: Frank Kempf

6.4

Royal Canadian Legion Branch 153

Representatives: Dianne Hodges and Paul Robinson

6.5

Tillsonburg and District Multi-Service Centre

Representative: Kathryn Leatherland

6.6

Tillsonburg Free Family Fishing Derby

Representatives: Mike and Rosemary Dean

6.7

Tillsonburg Horticultural Society

Representative: Christine Nagy

6.8

Tillsonburg Shiners

Representative: Cedric Tomico

6.9

Tillsonburg Tri-County Agricultural Society (Fair)

Representative: Rosemary Dean

6.10

Tillsonburg Turtlefest

Representative: Mark Renaud

6.11

Youth Unlimited (Upper Deck Youth Centre)

Representative: Lydia Byl

6.12

Tillsonburg and Area Optimist Club - Santa Claus Parade

Representative: Lindsay Munroe

• Proposed Resolution #
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT Council has received applications for grant funding from various community groups during the 2023 budget sessions;

  AND THAT the following groups are awarded the following dollar amounts:

  1. Big Brother Big Sisters of Oxford County $2,000;
  2. Junior Achievement SW Ontario $1,000;
  3. Lake Lisgar Revitalization Committee $7,000;
  4. Royal Canadian Legion Branch 153 $3,500;
  5. Tillsonburg and District Multi-Service Centre $7,000;
  6. Tillsonburg Free Family Fishing Derby $1,000;
  7. Tillsonburg Horticultural Society $4,000;
  8. Tillsonburg Tri-County Agricultural Society (Fair) $6,800;
  9. Tillsonburg Turtlefest $7,500;  
  10. Youth Unlimited (Upper Deck Youth Centre) $1,000;
  11. Tillsonburg and Area Optimist Club - Santa Claus Parade $2,500;
  12. Family Day Organizing Committee $2,500;
  13. Town of Tillsonburg Cultural Advisory Committee $6,000.

6.13

Tillsonburg Business Improvement Area (BIA)

Mark Renaud, Executive Director, Tillsonburg BIA

Requested 30 minute presentation time.

• Proposed Resolution #
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT the Tillsonburg Business Improvement Area Memorandum of Understanding and Direction rate be increased by 15% this year and be capped at the 2023 Consumer Price Index (5.7%) for the years 2024 and 2025.

6.14

RCP 23-01 Budget White Paper – Tennis and Pickleball Memberships

• Proposed Resolution #
  Moved By: Councillor Luciani
  Seconded By: Councillor Parker

  THAT report RCP 23-01 Tennis and Pickleball Memberships Budget White Paper be received as information; 

  AND THAT staff use the information collected to guide future options for the operation of the tennis courts and any other future sports courts and amenities.

• Proposed Resolution #
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT the Tillsonburg Downtown BIA 2023 Budget and Business Plan presentation be received;

  AND THAT an amount of $166,940.00 that represents the proposed BIA Gross Budget to be levied in 2023 be paid in four (4) equal installments to the BIA.

6.15

OPD 23-05 Budget White Paper Fleet Replacement Program for Light Duty Vehicles One-year Analysis and Evaluation

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart

  THAT report OPD 23-05 Budget White Paper Fleet Replacement Program for Light Duty Vehicles One-year Analysis and Evaluation be received for information. 

6.16

OPD 23-06 Budget White Paper - Sidewalk Snow Operations

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Deputy Mayor Beres

  THAT report OPD 23-06 White Paper - Sidewalk Snow Operation be received as information.

6.17

OPD 23-07 Budget White Paper - Loose Leaf Collection Services Update

• Proposed Resolution #
  Moved By: Councillor Luciani
  Seconded By: Councillor Spencer

  THAT report OPD 23-07 White Paper – Loose Leaf Collection Services Update be received as information;

  AND THAT staff be directed to report back in summer 2023 with a comprehensive review of the loose leaf collection program.

7.

Motions/Notice of Motions

• Proposed Resolution #
  Moved By: Councillor Parker
  Seconded By: Councillor Parsons

  THAT Councillor Parsons represent Council on the Re-Imagine Bridge Street Joint Task Force;

  AND THAT upon completion of the RFP and tender process that the tender be brought back to Council for approval prior to being awarded to the preferred bidder.

8.

By-Laws

8.1

A By-Law to appoint a clerk for the Town of Tillsonburg

• Proposed Resolution #
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT a By-Law to appoint a clerk for the Town of Tillsonburg be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

9.

Confirm Proceedings By-law

• Proposed Resolution #
  Moved By: Councillor Parsons
  Seconded By: Deputy Mayor Beres

  THAT By-Law 2023-006, to Confirm the Proceedings of the Council Meeting held on January 16, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

10.

Adjournment

• Proposed Resolution #
  Moved By: Councillor Spencer
  Seconded By: Councillor Luciani

  THAT the Council Budget meeting of January 16, 2023 be adjourned at 9:34 p.m.