The Corporation of the Town of Tillsonburg

Council Budget Meeting

MINUTES

Monday, January 16, 2023

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

ATTENDANCE:

• Mayor Gilvesy
• Deputy Mayor Beres
• Councillor Luciani
• Councillor Parker
• Councillor Parsons
• Councillor Rosehart
• Councillor Spencer

Staff:

• Kyle Pratt, Chief Administrative Officer
• Tanya Daniels, Director of Corporate Services/Clerk
• Johnathon Graham, Director of Operations & Development
• Julie Columbus, Director of Recreations, Culture & Parks
• Cephas Panschow, Development Commissioner
• Cheyne Sarafinchin, Senior Analyst/Deputy Treasurer
• Amelia Jaggard, Deputy Clerk

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1.

Call to Order

The meeting was called to order at 6:00 p.m.

2.

Adoption of Agenda

• Resolution # 2023-023
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT the Agenda as prepared for the Council Budget meeting of January 16, 2023 be approved.

  Carried

3.

Moment of Silence

4.

Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

5.

Adoption of Council Minutes of Previous Meeting

6.

Finance

6.1

Big Brother Big Sisters of Oxford County

Kristen Ralph, Executive Director, Big Brother Big Sisters of Oxford County, appeared before Council to present the organization's 2023 community grant request.

6.2

Junior Achievement SW Ontario

Karen Chafe, Junior Achievement SW Ontario, appeared before Council to present the organization's 2023 community grant request.

6.3

Lake Lisgar Revitalization Committee

Joan Weston and Frank Kempf, Lake Lisgar Revitalization Committee, appeared before Council to present the organization's 2023 community grant request.

Staff noted that there are funds included in the proposed 2023 capital budget for Lake Lisgar shoreline remediation. 

6.4

Royal Canadian Legion Branch 153

Dianne Hodges and Paul Robinson, Royal Canadian Legion Branch 153, appeared before Council to present the organization's 2023 community grant request.

6.5

Tillsonburg and District Multi-Service Centre

Kathryn Leatherland, Tillsonburg District Multi-Service Centre, appeared before Council to present the organization's 2023 community grant request. 

6.6

Tillsonburg Free Family Fishing Derby

Mike and Rosemary Dean, Tillsonburg Free Family Fishing Derby, appeared before Council to present the organization's 2023 community grant request.

6.7

Tillsonburg Horticultural Society

Christine Nagy, Tillsonburg Horticultural Society, appeared before Council to present the organization's 2023 community grant request.

6.8

Tillsonburg Shiners

Cedric Tomico, Tillsonburg Shriners, appeared before Council to present the organization's 2023 community grant request.

6.9

Tillsonburg Tri-County Agricultural Society (Fair)

Mike and Rosemary Dean, Tillsonburg Tri-County Agricultural Society (Fair), appeared before Council to present the organization's 2023 community grant request.

6.10

Tillsonburg Turtlefest

Mark Renaud, Tillsonburg Turtlefest, appeared before Council to present the organization's 2023 community grant request.

Mr. Renaud indicated that the outstanding loan with the Town of Tillsonburg could be repaid in full by the end of the year if the 2023 grant request is approved.

6.11

Youth Unlimited (Upper Deck Youth Centre)

Lydia Byl, Youth Unlimited (Upper Deck Youth Centre), appeared before Council to present the organization's 2023 community grant request.

6.12

Tillsonburg and Area Optimist Club - Santa Claus Parade

Amy Varga, Tillsonburg and Area Optimist Club - Santa Claus Parade, appeared before Council to present the organization's 2023 community grant request.

Council recessed at 7:49 p.m.

Council resumed at 7:55 p.m.

• Resolution # 2023-024
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT Council has received applications for grant funding from various community groups during the 2023 budget sessions;

  AND THAT the following groups are awarded the following dollar amounts:

  1. Big Brother Big Sisters of Oxford County $2,000;
  2. Junior Achievement SW Ontario $1,000;
  3. Lake Lisgar Revitalization Committee $7,000;
  4. Royal Canadian Legion Branch 153 $3,500;
  5. Tillsonburg and District Multi-Service Centre $7,000;
  6. Tillsonburg Free Family Fishing Derby $1,000;
  7. Tillsonburg Horticultural Society $4,000;
  8. Tillsonburg Tri-County Agricultural Society (Fair) $6,800;
  9. Tillsonburg Turtlefest $7,500;  
  10. Youth Unlimited (Upper Deck Youth Centre) $1,000;
  11. Tillsonburg and Area Optimist Club - Santa Claus Parade $2,500;
  12. Family Day Organizing Committee $2,500;
  13. Town of Tillsonburg Cultural Advisory Committee $6,000.
  Carried

6.13

Tillsonburg Business Improvement Area (BIA)

Mark Renaud, Executive Director, Tillsonburg BIA, appeared before Council to present the Tillsonburg Downtown BIA's 2023 Budget and Business Plan.

• Resolution # 2023-025
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT the Tillsonburg Business Improvement Area Memorandum of Understanding and Direction rate be increased by 15% this year and be capped at the 2023 Consumer Price Index (5.7%) for the years 2024 and 2025.

  Councillor Parker called for a recorded vote.

  Councillor Parker - Yes

  Councillor Parsons - Yes

  Councillor Rosehart - Yes

  Councillor Spencer - Yes

  Deputy Mayor Beres - Yes           

  Councillor Luciani - Yes

  Mayor Gilvesy - Yes

  Carried

  
  

6.14

RCP 23-01 Budget White Paper – Tennis and Pickleball Memberships

• Resolution # 2023-026
  Moved By: Councillor Luciani
  Seconded By: Councillor Parker

  THAT report RCP 23-01 Tennis and Pickleball Memberships Budget White Paper be received as information; 

  AND THAT staff use the information collected to guide future options for the operation of the tennis courts and any other future sports courts and amenities.

  Carried

• The following motion pertains to agenda item 6.13 (Tillsonburg BIA). 

  Resolution # 2023-027
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT the Tillsonburg Downtown BIA 2023 Budget and Business Plan presentation be received;

  AND THAT an amount of $166,940.00 that represents the proposed BIA Gross Budget to be levied in 2023 be paid in four (4) equal installments to the BIA.

  Carried

6.15

OPD 23-05 Budget White Paper Fleet Replacement Program for Light Duty Vehicles One-year Analysis and Evaluation

Staff will report back to Council with additional analysis of the program in advance of the next scheduled delivery of rental fleet.

• Resolution # 2023-028
  Moved By: Councillor Spencer
  Seconded By: Councillor Rosehart

  THAT report OPD 23-05 Budget White Paper Fleet Replacement Program for Light Duty Vehicles One-year Analysis and Evaluation be received for information. 

  Carried

6.16

OPD 23-06 Budget White Paper - Sidewalk Snow Operations

• Resolution # 2023-029
  Moved By: Councillor Parsons
  Seconded By: Deputy Mayor Beres

  THAT report OPD 23-06 White Paper - Sidewalk Snow Operation be received as information.

  Carried

6.17

OPD 23-07 Budget White Paper - Loose Leaf Collection Services Update

• Resolution # 2023-030
  Moved By: Councillor Luciani
  Seconded By: Councillor Spencer

  THAT report OPD 23-07 White Paper – Loose Leaf Collection Services Update be received as information;

  AND THAT staff be directed to report back in summer 2023 with a comprehensive review of the loose leaf collection program.

  Carried

7.

Motions/Notice of Motions

• Resolution # 2023-031
  Moved By: Councillor Parker
  Seconded By: Councillor Parsons

  THAT Councillor Parsons represent Council on the Re-Imagine Bridge Street Joint Task Force;

  AND THAT upon completion of the RFP and tender process that the tender be brought back to Council for approval prior to being awarded to the preferred bidder.

  Carried

8.

By-Laws

8.1

A By-Law to appoint a clerk for the Town of Tillsonburg

• Resolution # 2023-032
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT a By-Law to appoint a clerk for the Town of Tillsonburg be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

9.

Confirm Proceedings By-law

• Resolution # 2023-033
  Moved By: Councillor Parsons
  Seconded By: Deputy Mayor Beres

  THAT By-Law 2023-006, to Confirm the Proceedings of the Council Meeting held on January 16, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

10.

Adjournment

• Resolution # 2023-034
  Moved By: Councillor Spencer
  Seconded By: Councillor Luciani

  THAT the Council Budget meeting of January 16, 2023 be adjourned at 9:34 p.m.

  Carried