The Corporation of the Town of Tillsonburg
Council Budget Meeting
AGENDA

Monday, November 18, 2024

9:00 A.m. - 3:00 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Adoption of Agenda

• Proposed Resolution #1

  ​THAT the Agenda as prepared for the Council Budget meeting of Monday, November 18, 2024, be adopted.

3.

Moment of Silence

4.

Disclosures of Pecuniary Interest and the General Nature Thereof

5.

Budget Deliberations

5.1

Introduction and Overview

Budget Binder - Tab 1

Presentation - Director of Finance / Treasurer, Renato Pullia [2025 Overall Draft Budget Review] [Asset Management / Draft Capital Budget Review]

Presentation - Director of Operations & Development, Jonathon Graham [Annual Paving Budget] [2025 Fleet Review and Analyses] [2025 Bridge(s) Review and Analyses]

Presentation - Director of Recreation, Culture & Parks, Andrea Greenway [Facilities Capital Budget]

• Proposed Resolution #2

  THAT the Introduction and Overview details be received as information.

5.2

2025 Staffing Requests

Budget Binder - Tab 1

Staff requests to be addressed individually. 

Alternatively, Council may defer a staff request to the Business Plans and Detailed Budgets for that associated department or within Item 6.

5.2.1

2025 Fire Services Part-Time Increase Request Report

• Proposed Resolution #3
  1. THAT report titled "2025 Fire Services Part-Time Hours Increase Request Report" be received as information;
  2. THAT the request to increase Fire Services part-time suppression hours in the 2025 operating budget in the amount of $44,800 as a fiscally responsible way to keep pace with community growth, maintain Council-approved fire service levels, and maintain legislative compliance, be approved.

5.2.2

2025 Finance Part-Time Position Request Report

• Proposed Resolution #4
  1. THAT report titled "FIN 24-01 Budget 2025 Finance Temporary Part-time Position Request" be received as information;
  2. THAT the request for a Part-time three-year position with a 2025 cost of $60,000 to be funded from a new Employment Reserve with funds from the Finance Dept. 2024 labour surplus, be approved; and
  3. THAT the Treasurer be authorized to create an Employment Reserve and transfer into it the 2024 Town-wide labour surplus.

5.2.3

2025 EDM Temporary Full-Time Contract Position Request Report

• Proposed Resolution #5
  1. THAT budget report EDM 2024-001 titled "2025 Economic Development and Marketing - Temporary Full-Time Contract Position" be received; and,
  2. THAT the Economic Development Project Coordinator be extended for a three year period for a net increased cost of $27,000 for 2025, to support projects in marketing, manufacturing sector support, revenue generation and the implementation of a three-year pilot project to attract filming opportunities to Tillsonburg.

5.2.4

2025 OPS-PW Department FTE Request Report

• Proposed Resolution #6
  1. THAT report OPD 24-036 titled Public Works Roads Staff Complement Request be received as information;
  2. THAT Council approve the staff hiring of 3.7 permanent FTEs through restructuring; and
  3. THAT Council approve, through the 2025 Public Works budget, the amount of $298,900 to accommodate the new staff as of Jan 1, 2025.

5.2.5

2025 RCP Department FTE Increase Request Report

• Proposed Resolution #7
  1. THAT budget report RCP 24-057 titled “RCP 2025 FTE Increase Requests” be received; and,
  2. THAT the 2.8 FTEs aquatic staff requests included in the 2025 budget at a cost of $203,600, be approved.

5.3

Taxation and Reserves

Budget Binder - Tab 2 [2025 Financial Plan - multiyear Budget Summary]

• Proposed Resolution #8

  THAT the Taxation and Reserves details be received as information.

5.4

Business Plans and Detailed Budgets

5.4.1

Office of the CAO

Budget Binder - Tab 3

• Proposed Resolution #9

  THAT the Office of the CAO Business Plan and Budget be received as information.

5.4.2

Financial Services

Budget Binder - Tab 4

• Proposed Resolution #10

  THAT the Financial Services Business Plan and Budget be received as information.

5.4.3

Corporate Services

Budget Binder - Tab 5

• Proposed Resolution #11

  THAT the Corporate Services Business Plan and Budget be received as information.

5.4.4

Operation and Development Services

Budget Binder - Tab 6

• Proposed Resolution #12

  THAT the Operation and Development Services Business Plan and Budget be received as information.

5.4.5

Fire and Rescue Services

Budget Binder - Tab 7

• Proposed Resolution #13

  THAT the Fire and Rescue Services Business Plan and Budget be received as information.

5.4.6

Economic Development and Marketing

Budget Binder - Tab 8

• Proposed Resolution #14

  THAT the Economic Development and Marketing Business Plan and Budget be received as information.

5.4.7

Recreation, Culture and Parks

Budget Binder - Tab 9

• Proposed Resolution #15

  THAT the Recreation, Culture and Parks Business Plan and Budget be received as information.

5.5

Capital Budget Overview

Budget Binder - Tab 10

2025 Proposed New Capital Expenditures.

• Proposed Resolution #16

  THAT the Capital Budget Overview details be received as information.

5.6

Long Term Debt Repayment

Budget Binder - Tab 11

Principal Balances outstanding at December 31

• Proposed Resolution #17

  THAT the Long Term Debt Repayment details be received as information.

5.7

PSAB Summary

Budget Binder - Tab 12

• Proposed Resolution #18

  THAT the PSAB Summary details be received as information.

6.

Additional Budget Considerations and Motions

Call for any motions from Council not yet presented.

7.

Motions/Notice of Motions

7.1

Motions

None.

7.2

Notices of Motions

8.

Confirm Proceedings By-law

• Proposed Resolution #19

  THAT By-Law 2024-122, to Confirm Proceedings of the Council Meeting held on November 18, 2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

9.

Adjournment

• Proposed Resolution #20

  ​THAT the Council Budget meeting of Monday, November 18, 2024 be adjourned at ______ p.m.