The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, April 28, 2025

5:15 P.m. - 10:15 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Closed Session (5:15 p.m.)

• THAT Council move into Closed Session to consider the following:

  2.4.1 Reconsideration of Offer – Portion of Ground Lease Lands - CLD-EDM-25-005        
  239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  2.4.2 Offer to Purchase - Van Norman Innovation Park (Phase 2) - CLD-EDM-25-006        
  239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Council Minutes

2.4

Reports

2.4.1

Reconsideration of Offer – Portion of Ground Lease Lands - CLD-EDM-25-005

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

2.4.2

Offer to Purchase - Van Norman Innovation Park (Phase 2) - CLD-EDM-25-006

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

2.5

Back to Open Session

3.

Moment of Silence

4.

Adoption of Agenda (6:00 p.m.)

• THAT the agenda for the Council meeting of April 28, 2025, be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• THAT the Council meeting minutes dated April 14, 2025, be approved.

7.

Presentations

8.

Public Meetings

9.

Planning Reports

10.

Delegations

11.

Deputation(s) on Committee Reports

12.

Information Items

13.

Financial Results - Fourth Quarter 2024

13.1

2024 Q4 Department Results - Consolidated - FIN-25-009

• THAT report titled FIN 25-009 - 2024 Consolidated Q4 Financial Results be received as information.

13.2

2024 Q4 Department Results - Corporate Services - CS-25-015

13.3

2024 Q4 Department Results - Economic Development and Marketing - EDM-25-013

13.4

2024 Q4 Department Results – Fire Rescue Services - FRS-25-001

13.5

2024 Q4 Department Results - Building, Planning, By-Law Services - OPD-25-016

13.6

2024 - Q4 Department Results - Operations and Development Services - OPD-25-025

13.7

2024 Q4 Department Results – RCP - RCP-25-019

13.8

2024 Q4 Department Results - Finance - FIN-25-008

• THAT the following reports be received for information:

  13.2 2024 Q4 Department Results - Corporate Services - CS-25-015;        
  13.3 2024 Q4 Department Results - Economic Development and Marketing - EDM-25-013;        
  13.4 2024 Q4 Department Results – Fire Rescue Services - FRS-25-001;   
  13.5 2024 Q4 Department Results - Building, Planning, By-Law Services - OPD-25-016;  
  13.6 2024 - Q4 Department Results - Operations and Development Services - OPD-25-025;  
  13.7 2024 Q4 Department Results – RCP - RCP-25-019;        
  13.8 2024 Q4 Department Results - Finance - FIN-25-008.

14.

Staff Reports

14.1

Chief Administrative Officer

14.2

Corporate Services

14.3

Economic Development

14.4

Finance

14.5

Fire and Emergency Services

14.6

Operations and Development

14.6.1

Pedestrian Crossover at Annadale Public School on Tillson Avenue - Update - OPD-25-027

• 1. THAT report OPD 25-027 titled “Pedestrian Crossover at Annadale Public School on Tillson Avenue - Update” be received as information; and
  2. THAT a By-Law to amend By-Law 2022-029, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg be presented at a future meeting of Council.

14.7

Recreation, Culture and Parks

14.7.1

Tillsonburg Pickleball Club Request - RCP-25-023

• 1. THAT report RCP 25-023 titled Tillsonburg Pickleball Club be received as information; and
  2. THAT the Tillsonburg Pickleball Club be granted dedicated court time on Mondays, Wednesdays and Fridays from 8:00 a.m. to 12:00 p.m. and Tuesday and Thursday evenings from 6:00 p.m. to 9:00 p.m.;
  3. THAT the dedicated use be subject to an hourly rental fee of $4.00 per pickleball court per hour in accordance with the Town’s established facility rental terms and conditions; and
  4. THAT a By-Law to amend By-Law 2025-012 Rates and Fees By-Law, to add the $4.00 per pickleball court per hour fee to take effect July 1, 2025, be brought forward at a future Council meeting; and
  5. THAT court signage remain generic in nature to support and encourage general community use. 

15.

New Business

16.

Consideration of Minutes

16.1

Advisory Committee Minutes

• THAT Council receive the following advisory committee minutes as information:

  • Recreation and Sports Advisory Committee, March 6, 2025;
  • Founder's Day Subcommittee, March 31 and April 7, 2025;
  • Youth Advisory Council, April 2, 2025.

17.

Motions/Notice of Motions

17.1

Deputy Mayor Beres - Town Hall Project

• Moved By: Deputy Mayor Beres

  THAT Council direct Staff to report back to Council on the feasibility of utilizing the 121 Concession Street East property as an option for the Town Hall project, in addition to the Greyfield Site (Northeast corner of Brock and Harvey Streets) and the Customer Service Centre at 10 Lisgar Avenue Site as previously identified by Council;

  AND THAT  Council approve up to $30,000 to complete the feasibility of the third site at Concession St East, to include an environmental site assessment, building condition assessment, and preliminary conceptual floor plan and that the work be funded from the Facility Infrastructure Reserve.

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

20.

Confirm Proceedings By-law

• THAT By-Law 2025-034, to confirm the proceedings of the Council Meeting held on April 28, 2025, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

21.

Items of Public Interest

22.

Adjournment

• That the Council meeting of April 28, 2025, be adjourned at ____ p.m.