The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Thursday, November 14, 2024

6:00 P.m. - 9:00 P.m.

LPRCA

4 Elm St

Tillsonburg

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1.

Call to Order

2.

Closed Session (5:30 p.m.)

• Proposed Resolution #

  THAT Council move into Closed Session to consider the following:

  Item 2.4.1 Personnel Matter

  239 (2) (b)  personal matters about an identifiable individual, including municipal or local board employees;

  239 (2) (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest

2.3

Adoption of Closed Council Minutes

2.4

Reports

2.4.1

Personnel Matter

2.5

Adoption of Closed Committee Meeting Minutes

2.6

Back to Open Session

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution #

  ​THAT the Agenda as prepared for the Council meeting of Thursday, November 14, 2024, be adopted.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  THAT the Council meeting minutes dated October 21, 2024 be approved. 

7.

Presentations

8.

Public Meetings

8.1

Application for Minor Variance - A12-24 (165 John Pound Road)

• Proposed Resolution #

  THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at _____ p.m.

• Proposed Resolution #

  THAT the Town of Tillsonburg Committee of Adjustment approve Application File A12-24t, submitted by Stephen Cornwell on behalf of Garlyn Holdings Inc., for lands described as Part of Lots 1594 and 1595, Plan 500, Town of Tillsonburg, as it relates to:

  1. In accordance with Section 5.21.7.2 – Extensions to Non-Conforming Buildings, relief from Section 22.2 Zone Provisions –Table 22.2 Zone Provisions – Interior Side Yard, Minimum Width, to reduce the minimum required interior side yard depth from 7.5 m (24.6 ft) to 6.3 m (20.67 ft); and
  2. Pursuant to Section 45(2)(a)(i) of the Planning Act relief from Section 22.2 – Zone Provisions – Table 22.2 Zone Provisions – Rear Yard, Minimum Depth, to extend a legal non-conforming rear yard setback of 4.0 metres (13.1 ft), whereas 10.0 metres (32.8 ft) is required.

  The first requested variance meets the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:

  1. The proposed relief represents minor variances from the provisions of the Town’s Zoning Bylaw in that the reduced zone provisions are from the interior side yard setback of the OS2 Zone, are compatible with surrounding land uses, are minor and desirable for the development of the lands.
  
  2. The proposed relief maintains the general intent and purpose of the Town’s Zoning By-law, and no negative impacts are anticipated associated the reduced zone provisions.
  
  3. The relief is desirable for the use of the land as the said relief will allow for development that is permitted by the Zoning By-law, the use is compatible with planned development and is complimentary to proposed development in the area.
  
  4. The relief maintains the intent and purpose of the Official Plan as the proposed relief will facilitate development that is contemplated within the Open Space designation.

• Proposed Resolution #

  THAT Council move out of the Committee of Adjustment and move back into regular Council session at ____ p.m.

9.

Planning Reports

10.

Delegations

10.1

Tyler Coghill Re: Library Lane Walkway

• Proposed Resolution #

  THAT the delegation from Tyler Coghill re: Library Lane Walkway be received as information.

11.

Deputation(s) on Committee Reports

11.1

Economic Development Advisory Committee Recommendation - Representation on Oxford County Council, Town Staff-24-007

• Proposed Resolution #
  1. THAT report titled “Economic Development Advisory Committee Recommendation – Representation on Oxford County Council ” be received as information; and
  2. THAT Council approve the recommendation of the Economic Development Advisory Committee as follows:

     THAT the Economic Development Advisory Committee recommends to Council that a letter be sent to MPP Hardeman, the Ministry of Municipal Affairs and Housing and the Premier in regards to having equitable representation, for the amount of people the Town is representing, at the County governance level.

11.2

Grape Vine Removal - RCP-24-051

• Proposed Resolution #
  1. THAT report titled “Grape Vine Removal” be received as information; and
  2. THAT Council reject the recommendation of the Parks, Beautification & Cemeteries Advisory Committee as follows:

     THAT the Parks, Beautification & Cemeteries Committee recommend that Staff explore the option of cutting the stump and Roundup application to remove the invasive grapevine species.

11.3

Funding for Founder's Day Event - CS-24-111

• Proposed Resolution #
  1. THAT report titled “CS 24-111 Funding for Founder’s Day Event” be received as information; and
  2. THAT Council approve the recommendation of the Museum, Culture, Heritage and Special Awards Advisory Committee as follows:

     THAT any unused funds from the 2024 Cultural Grants budget line and the Twin City budget line items be transferred for use towards the 2025 Founders Day event.

12.

Information Items

• Proposed Resolution #

  THAT the following items be received as information:

12.1

Letter from the Minister of Energy and Electrification

12.2

2025 Ontario Municipal Partnership Fund Update Letter

12.3

Long Point Region Conservation Authority Board Minutes - October 2, 2024

12.4

Safe and Well Inclusion Charter Letter

13.

Financial Results - Q3 of 2024

13.1

Finance Overview

13.1.1

2024 Q3 Department Results - Consolidated - FIN-24-053

• THAT report titled FIN 24-053 - 2024 Consolidated Q3 Operating Results be received as information.

13.2

Departmental Results

• THAT the following reports be received as information:

13.2.1

2024 Q3 Department Results - Corporate Services - CS-24-110

13.2.2

2024 Q3 Department Results – Economic Development and Marketing - EDM-24-041

13.2.3

2024 Q3 Depatmental Results - Fire Rescue Services - FRS-24-005

13.2.4

2024 Q3 Department Results - Building, Planning, By-Law Services OPD-24-059

13.2.5

2024 Q3 Department Results - Operations and Development Services Update - OPD-24-060

13.2.6

2024 Q3 Department Results – RCP - RCP-24-055

13.2.7

2024 Q3 Department Results - Finance - FIN-24-054

14.

Staff Reports

14.1

Chief Administrative Officer

14.1.1

Equity, Diversity and Inclusion Internal Committee Update - CAO-24-024

• 1. THAT report CAO 24-024 titled “Equity, Diversity and Inclusion Internal Committee” be received as information; and
  2. THAT Council endorses the Terms of Reference for the Equity, Diversity and Inclusion Internal Committee.

14.2

Corporate Services

14.3

Economic Development

14.3.1

Request for Extension – Agreement of Purchase and Sale with peopleCare Inc - EDM-24-042

• 1. THAT report EDM 24-042 Titled “Request for Extension – Agreement of Purchase and Sale with peopleCare Inc” be received;

  2. THAT an extension in the closing date for the Agreement of Purchase and Sale between the Town of Tillsonburg and peopleCare Inc to a date at the end of December 2024 be granted.

14.4

Finance

14.5

Fire and Emergency Services

14.6

Operations and Development

14.6.1

TGO (In-Town) Bus Shelters Project Scope Change Funding Request - OPD-24-062

• 1. THAT report titled “RTSF Agreement - T:GO (In-Town) Bus Shelters Project” be received as information; and
  2. THAT the Treasurer be directed to allocate an additional $32,564 from the Linear Infrastructure Reserve fund toward capital project 222 TGO Bus Shelters, in fulfilling the identified scope change for the construction of the recognized bus shelters in partnership with the Rural Transit Solutions Fund grant award.

14.7

Recreation, Culture and Parks

14.7.1

Lake Lisgar Waterpark Summer 2024 - RCP-24-053

• 1. THAT report RCP 24-053 titled Lake Lisgar Waterpark Summer 2024 be received as information.
  2. THAT Council approves the recommendation to adjust operational hours for Lake Lisgar Waterpark in 2025.

14.7.2

Tillsonburg District Craft Guild 2025 to 2027 Memorandum of Understanding - RCP-24-054

• THAT report RCP 24-054 titled Tillsonburg District Craft Guild Draft 2025-2027 Memorandum of Understanding be received as information.

15.

New Business

16.

Consideration of Minutes

16.1

Advisory Committee Minutes

• Proposed Resolution #

  THAT Council receives as information:

  • The Accessibility Advisory Committee minutes dated October 8, 2024; and
  • The Museum, Culture, Heritage & Special Awards Advisory Committee minutes dated October 16, 2024. 
  • The Community Health Care Advisory Committee minutes dated October 30, 2024. 
  • The Economic Development Advisory Committee minutes dated October 8, 2024.

17.

Motions/Notice of Motions

17.1

Motion

17.1.1

Councillor Parsons - Establishment of Ontario Rural Road Safety Program

• Moved By: Councillor Parsons
  Seconded By: Deputy Mayor Beres

  WHEREAS official statistics from the Government of Ontario confirm that rural roads are inherently more dangerous than other roads;

  AND WHEREAS, despite only having 17% of the population, 55% of the road fatalities occur on rural roads;

  AND WHEREAS, rural, northern, and remote municipalities are fiscally strained by maintaining extensive road networks on a smaller tax base;

  AND WHEREAS, preventing crashes reduces the burden on Ontario’s already strained rural strained health care system;

  AND WHEREAS, roadway collisions and associated lawsuits are significant factors in runaway municipal insurance premiums. Preventing crashes can have a significant impact in improving municipal risk profiles;

  THEREFORE, BE IT RESOLVED THAT the Town of Tillsonburg requests that the Government of Ontario take action to implement the rural road safety program that Good Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical investments needed to reduce the high number of people being killed and seriously injured on Ontario’s rural roads; and

  FURTHER THAT a copy of this resolution be forwarded to Premier Doug Ford, Hon. Prabmeet Sarkaria, Minister of Transportation, Hon. King Surma, Minister of Infrastructure, Hon. Rob Flack, Minister of Agriculture, Hon. Lisa Thompson, Minister of Rural Affairs, Hon. Trevor Jones, Associate Minister of Emergency Preparedness and Response, and Hon. Sylvia Jones, Minister of Health, and Good Roads; and

  FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting their support.

17.1.2

Councillor Spencer - Town App Promotion and Silver Alert

• Moved By: Councillor Spencer

  WHEREAS there is a history and risk of danger and fatality with wandering individuals with neurodegenerative disease; and

  WHEREAS Tillsonburg has a high percentage of seniors in our community which by our 2021 populus and projection report states 29.3% of Tillsonburg citizens are 65 years of age and up; and

  WHEREAS the increase of percentage of seniors in the Tillsonburg community from 2016 to 2021, saw an increase of 24.7% in citizens ages 65 years of age and up; and

  WHEREAS the Alzheimer’s Society reports Ontario will have a 202% dementia increase between 2020 and 2050; and

  WHEREAS three in five people with dementia will wander, according to Alzheimer’s Association; and

  WHEREAS 'Silver Alerts' are urgent notifications used to notify residents of a missing, wandering older adult who may be suffering from a documented cognitive disability or neurodegenerative memory disorder or dementia.

  BE THEREFORE IT RESOLVED 

  1. THAT staff be directed to complete a promotion campaign on the Town's application and its positive usefulness for reviewing and receiving information from the Town; and
  2. THAT staff be requested to review and provide a report to Council on the use of the Town app as a means to push notification for a “silver alert” for senior citizens in our community that have Alzheimer’s, dementia, or similar neurodegenerative disease.

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

20.

Confirm Proceedings By-law

• Proposed Resolution #

  THAT By-Law 2024-096, A By-Law to Confirm the proceedings of the Council Meeting held on November 14, 2024, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

21.

Items of Public Interest

22.

Adjournment

• Proposed Resolution #

  THAT the Council meeting of November 14, 2024, be adjourned at _______ p.m.