The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, October 25, 2021

6:00 P.m. - 10:30 P.m.

Electronic Meeting

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1.

Call to Order

2.

Closed Session

3.

Adoption of Agenda

• Proposed Resolution #1

  THAT the Agenda as prepared for the Council meeting of October 25, 2021, with item 8.1 Application for Zone Change ZN 7-21-13 being dealt with following item 7.1, and with item 14.1.1 staff report CAO 21-13 being dealt with following item 7.2, and with item 14.7.1 Staff Report RCP 21-26 being dealt with following item 10.1, be approved.

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #2

  THAT the minutes of the Council meeting held on October 12, 2021, be approved.

7.

Presentations

7.1

Royal Canadian Legion Branch 153 - 2021 Poppy Campaign

Presented by: Don Burton

• Proposed Resolution #3

  THAT Council receive the presentation by Don Burton regarding the 2021 Poppy Campaign, as information.

7.2

Fabrik Architects Re: Town Hall Space Needs Study

Haley Gamble, Fabrik Architects

• Proposed Resolution #4

  THAT the presentation from Fabrik Architects regarding Town Hall Space Needs Study be received as information;

  AND THAT this information be referred to item 14.1.1 staff report CAO 21-13, for consideration.

8.

Public Meetings

8.1

Application for Zone Change ZN 7-21-13 (Town of Tillsonburg Non-Profit Housing Corporation)

• Proposed Resolution #5

  THAT Council approve the zone change application submitted by Town of Tillsonburg Non-Profit Housing Corporation, whereby the lands described as Lots 688, 690, Part Lots 687, 689, & 715, Plan 500, known municipally as 31 Victoria Street are to be rezoned from ‘Minor Institutional Zone (IN1)’ to ‘Special Low Density Residential Type 3 Zone (R3-sp)’ to facilitate the development of an affordable housing project consisting of 18 dwelling units.  

9.

Planning Reports

10.

Delegations

10.1

Station Arts Centre Re: Memorandum of Understanding with Town

Gale Connor, President, Station Arts Centre

• Proposed Resolution #6

  THAT Council receive the delegation from Gale Connor, President of the Station Arts Centre regarding the Memorandum of Understanding with the Town, as information;

  AND THAT this information be referred to item 14.7.1 staff report RCP 21-26, for consideration.

10.2

Tillsonburg BIA Re: Request to extend patio program

Mark Renaud, Executive Director, Tillsonburg BIA

• Proposed Resolution #7

  THAT Council receive the delegation from Mark Renaud, Executive Director of the Tillsonburg BIA regarding a request to extend patio program, as information

11.

Deputation(s) on Committee Reports

11.1

RCP 21-21 Museum Advisory Committee Recommendation

Joan Weston, Chair, Museum Advisory Committee

• Proposed Resolution #8

  THAT Council receives the Museum Advisory Committee’s recommendation requesting the removal of municipal records stored at the museum no later than December 31, 2021, as information.

12.

COVID-19

13.

Information Items

13.1

Economic Developers Council of Ontario Re: Top Ten Award Recipient Cephas Panschow, Development Commissioner

13.2

Ministry of Finance Re: Ontario Municipal Partnership Fund (OMPF)

• Proposed Resolution #9

  THAT Council receives the correspondence from the Economic Developers Council of Ontario dated October 12, 2021, and the correspondence from the Ministry of Finance dated October 21, 2021, as information.

14.

Staff Reports

14.1

Chief Administrative Officer

14.1.1

CAO 21-13 Updated Town Hall Space Needs Study

• Proposed Resolution #10

  THAT Council receives report CAO 21-13 Updated Town Hall Space Needs Study;

  AND THAT the updated Tillsonburg Town Hall Space Needs Review as prepared by Fabrik Architects be used as a guiding document for the next phase of the process; namely, the preparation of a Site Feasibility Analysis and Space Design options in conjunction with the Town Hall Steering Committee.  

14.2

Corporate Services

14.2.1

CS 21-29 COVID-19 Workplace Vaccination Policy

• Proposed Resolution #11

  THAT the attached COVID-19 Workplace Vaccination Policy be adopted.

14.2.2

CS 21-30 2022 Council Meeting Calendar

• Proposed Resolution #12

  THAT the following regular Council meetings be re-scheduled for 2022:

  1. Monday, January 24, 2022 be re-scheduled to Thursday, January 27, 2022 due to the ROMA Conference (January 23 to 25, 2022).
  2. Monday, February 23, 2022 be re-scheduled to Thursday, March 3, 2022 due to the OGRA Conference (February 22 to March 2, 2022).
  3. Monday, May 23, 2022 be re-scheduled to Tuesday, May 24, 2022 due to Victoria Day.
  4. Monday, June 13, 2022 be re-scheduled to Thursday, June 16, 2022 due to the AMCTO Conference (June 12 to 15, 2022).
  5.  Monday, October 10, 2022 be re-scheduled to Tuesday, October 11, 2022 due to Thanksgiving Monday.

  AND THAT the following regular Council meetings be cancelled for 2022:

  1. Monday, July 25, 2022
  2. Monday, August 22, 2022
  3. Monday, December 26, 2022

  AND THAT Council Planning meetings for the purpose of holding public meetings for planning applications, be held on the third Monday of each month starting at 4:30 p.m. except in the months of July, August and December.

  AND THAT the following Council Planning meetings be re-scheduled for 2022:

  1. Monday, January 17, 2022 be re-scheduled to Tuesday, January 18, 2022 due to an already scheduled Council Budget meeting.
  2. Monday, February 21, 2022 be re-scheduled to Tuesday, February 22, 2022 due to Family Day.

14.2.3

CS 21-31 Local Government Week October 18 to 22, 2021

• Proposed Resolution #13

  THAT Council receives report CS 21-31 Local Government Week October 18 to 22, 2021, as information.

14.3

Economic Development

14.3.1

EDM 21-29 Offer to Purchase - Lot 3B, Van Norman Innovation Park

• Proposed Resolution #14

  THAT Council receives report EDM 21-29 Offer to Purchase – Lot 3B, Van Norman Innovation Park;

  AND THAT a By-Law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with 1677123 Ontario Inc for the property described part of Lot 3 in the Van Norman Innovation Park and to be described by a new reference plan.

14.4

Finance

14.5

Fire and Emergency Services

14.6

Operations and Development

14.6.1

OPD 21-44 Animal Licencing Service Review

• Proposed Resolution #15

  THAT report OPD 21-44 Animal Licencing Service Review, be received as information;

  AND THAT the Town’s animal licencing program is amended to remove cat licencing starting in 2022 (Option 3);

  AND THAT the current Animal Control By-Law and Rates and Fees By-Law be amended to remove the requirement to licence cats starting in 2022 (Option 3);

  AND THAT Staff be directed to bring a report to Council in 2023 regarding the status of options and cancellation of the dog licencing program for 2024 (Option 3).  

14.6.2

OPD 21-47 Building Inspector Appointment

• Proposed Resolution #16

  THAT report OPD 21-47 Building Inspector Appointment, be received as information;

  AND THAT a By-Law to appoint Justin White as a Building Official for the Town of Tillsonburg be brought forward for Council consideration. 

14.6.3

OPD 21-48 Hangar Land Lease Agreement Taxiway C1-4

• Proposed Resolution #17

  THAT report OPD 21-48 Hangar Land Lease Agreement Taxiway C1-4 be received as information;

  AND THAT Council authorizes the Mayor and the Clerk to sign the attached agreement to terminate the existing lease agreement for this hangar;

  AND THAT a By-Law to execute a new Land Lease Agreement for Taxiway C1-4 with 1467246 Ontario Inc and to repeal By-Law 3134, 3635 and 3746, be brought forward for Council's consideration.

14.6.4

OPD 21-49 Hangar Land Lease Agreement Taxiway G2-6

• Proposed Resolution #18

  THAT report OPD 21-49 Hangar Land Lease Agreement Taxiway G2-6 be received as information;

  AND THAT Council authorizes the Mayor and the Clerk to sign the attached agreement to terminate the existing lease agreement for this hangar;

  AND THAT a By-Law to execute a new Land Lease Agreement for Taxiway G2-6 with 1467246 Ontario Inc and to repeal By-Law 3374, be brought forward for Council's consideration.

14.6.5

OPD 21-50 Urban County Road Maintenance Agreement Amendment

• Proposed Resolution #19

  THAT report OPD 21-50 Urban County Road Maintenance Agreement Amendment be received as information;

  AND THAT the Chief Administrative Officer and Director of Operations and Development be authorized to execute the Urban County Road Maintenance Agreement Amendment dated October 5, 2021 to include County Road 20 (North Street) within Town limits as part of this agreement to be effective January 1, 2022.

14.7

Recreation, Culture and Parks

14.7.1

RCP 21-26 Station Arts - 2022-2024 Memorandum of Understanding

• Proposed Resolution #20

  THAT report RCP 21-26 Station Arts 2022 - 2024 Memorandum of Understanding be received as information; and

  THAT Council approve the proposed Memorandum of Understanding (MOU) as outlined within this report; and

  THAT an amount of $52,000.00 be included in the 2022 Recreation, Culture & Parks Operating Budget to provide the necessary funding as outlined in the MOU; and

  THAT the Mayor and Clerk be authorized to sign the Agreement on behalf of the Corporation.

14.7.2

RCP 21-27 Award of Community Centre Concession Lease 2021-2024

• Proposed Resolution #21

  THAT report RCP 21-27 Award of Community Centre Concession Lease 2021-2024, be received as information; and

  THAT Council approve the proposal as submitted by Beres Butchery & Catering Inc. for the term of November 1, 2021 through April 30, 2024, at an annualized rate of $4,500 plus applicable taxes; and

  THAT the Mayor and Clerk be authorized to sign the new Lease Agreement on behalf of the Corporation.

15.

New Business

16.

Consideration of Committee Minutes

16.1

Committee Minutes

• Proposed Resolution #22

  THAT Council receives the Boundary Adjustment Advisory Committee minutes dated September 21, 2021, the Tillsonburg 150 Advisory Committee minutes dated October 5 and October 19, 2021, the Town Hall Advisory Committee minutes dated October 8, 2021, the Economic Development Advisory Committee minutes dated October 12, 2021, the Tillsonburg Dog Park Advisory Committee minutes dated October 12, 2021, the Cultural, Heritage and Special Awards Advisory Committee minutes dated October 13, 2021, and the Recreation and Sports Advisory Committee minutes dated October 13, 2021, and the Affordable and Attainable Housing Advisory Committee minutes dated August 25 and September 22, 2021, as information.

17.

Motions/Notice of Motions

• Proposed Resolution #
  Moved By: Councillor Esseltine

  THAT the Culture, Heritage and Special Awards Committee recommends to Council that the tree-lined Broadway street entrance to downtown Tillsonburg from Concession Street in the North to Venison Street in the south, bordered by stately, heritage homes and age-old trees, be listed as a Heritage Conservation District in the town’s Municipal Register of Heritage Properties. The mid Broadway stretch of unique century homes and surrounding trees continues to welcome residents and visitors to both our town and our downtown in a grand way.

  AND FURTHER that once this motion is approved, staff be directed to communicate this information to owners of homes whose addresses are included in this listing, as well as to residents of the Town of Tillsonburg, as a new initiative to recognize and promote heritage properties in our town. This is a timely initiative to which the Heritage, Culture and Special Awards Committee has committed, as we approach the 150th Anniversary of the incorporation of the town.

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

19.1

A By-Law to amend By-Law 3295 (ZN 7-21-13)

19.2

A By-Law to authorize an agreement of purchase and sale with 1677123 Ontario Inc

19.3

A By-Law to appoint a Building Inspector for the Town of Tillsonburg

19.4

A By-Law to execute a Land Lease Agreement with 1467246 Ontario Inc. and to repeal By-Laws 3134, 3635 and 3746

19.5

A By-Law to execute a Land Lease Agreement with 1467246 Ontario Inc. and to repeal By-Law 3374

• Proposed Resolution #23

  ​THAT By-Law  By-Law to amend By-Law 3295 (ZN 7-21-13); and

  A By-Law to authorize an agreement of purchase and sale with 1677123 Ontario Inc; and

  A By-Law to appoint a Building Inspector for the Town of Tillsonburg; and

  A By-Law to execute a Land Lease Agreement with 1467246 Ontario Inc. and to repeal By-Laws 3134, 3635 and 3746; and

  A By-Law to execute a Land Lease Agreement with 1467246 Ontario Inc. and to repeal By-Law 3374, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Confirm Proceedings By-law

• Proposed Resolution #24

  THAT By-Law 2021-108, to Confirm the Proceedings of the Council meeting held on October 25, 2021, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

21.

Items of Public Interest

22.

Adjournment

• Proposed Resolution #25

  THAT the Council meeting of October 25, 2021 be adjourned at ___ p.m.