The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, November 21, 2022

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

• Proposed Resolution #

  THAT Council move into Closed Session to consider two matters related to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value and one matter related to a proposed or pending acquisition or disposition of land by the municipality or local board.

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution #

  ​THAT the Agenda as prepared for the Council meeting of Monday, November 21, 2022, be adopted.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  ​THAT the minutes of the Council meeting of Monday, November 14, 2022, be approved.

7.

Presentations

7.1

Soccer Fields Request

Presented by: Frank Deutsch, Tillsonburg FC Treasurer

• Proposed Resolution #

  THAT Council receives the Soccer Fields Request presentation, as information.

7.2

Cycles of Life for Supportive Transitional Housing

Presented by: Mary Jane Phillips, Co-Founder, Dawn VanNatter and ....

• Proposed Resolution #

  THAT Council receives the Cycles of Life for Supportive Transitional Housing, as information.

8.

Public Meetings

9.

Planning Reports

10.

Deputation(s) on Committee Reports

11.

Information Items

11.1

Oxford County- Automated Speed Enforcement Update

11.2

Long Point Region Conservation Authority- 2023 Draft Budget

11.3

Canadian Mental Health Association

• Proposed Resolution #

  THAT Council receives correspondence from Oxford County, dated November 11, 2022, Long Point Region Conservation Authority dated November 10, 2022 and Canadian Mental Health Association, as information.

12.

Staff Reports

12.1

Chief Administrative Officer

12.2

Corporate Services

12.2.1

CS 22-23 Committee Establishment

• Proposed Resolution #

  THAT Council receives report CS 22-23 Committee Establishment as information;

  AND THAT Council endorses the development of the following Committees for the 2022-2026 Term of Council:

  • Accessibility Advisory Committee
  • Affordable and Attainable Housing Committee- ad-hoc
  • Boundary Adjustment Committee- ad-hoc
  • Economic Development Advisory Committee
  • Parks, Beautification and Cemeteries Advisory Committee
  • Recreation and Sports Advisory Committee
  • Tillsonburg Airport Advisory Committee
  • Museum, Culture, Heritage and Special Awards Advisory Committee
  • Traffic Committee
  • Youth Engagement and Strategy Committee

  AND FURTHER THAT Council adopts the mandates attached for each Committee;

  AND THAT staff advertise for the vacant positions on each Committee;

  AND THAT Mayor Deb Gilvesy, ______________,   _______________ and Kyle Pratt, CAO form the Council Nominating Committee for the 2022 – 2026 term of Committees.

  AND FURTHER THAT the following Council representatives be appointed to the following Boards:

  • THAT ____________________ be appointed as the member on the Tillsonburg Hydro Board;
  • THAT Mayor Deb Gilvesy, _______________________ and ______________________ be appointed as members on the Physician Recruitment & Retention Committee;
  • THAT ____________________ be appointed as the member on the Business Improvement Area Board;
  • THAT Mayor Deb Gilvesy and ____________________ be appointed as the members on the Police Services Board;
  • THAT _____________________ be appointed as the member on the Otter Valley Corridor Board; and
  • THAT _____________________ be appointed as the member on the Non-Profit Housing Board.

12.2.2

CS 22-28 Appointment to Conservation Authorities

• Proposed Resolution #

  THAT Council receives the correspondence from the County of Oxford regarding appointments to Conservation Authorities;

  AND THAT Council recommend _____________as the Town of Tillsonburg representative to Long Point Region Conservation Authority for the 2023-2026 term.

12.2.3

CS 22-29 Committee of Adjustment Appointment

• Proposed Resolution #

  THAT Council receives Report CS 22-29, Committee of Adjustment Appointment;

  AND THAT all members of Tillsonburg Town Council be appointed to the Committee of Adjustment;

  AND FURTHER THAT an Appointment By-law be brought forward for Council’s consideration.

12.2.4

CS 22-30 Deputy Mayor

• Proposed Resolution #

  THAT Council receives Report CS 22-30 Deputy Mayor Position;

  AND THAT Council appoint Councillor ______________as Deputy Mayor for a ______year/month term;

  AND THAT a By-Law be brought forward for Council consideration.

12.2.5

CS 22-31 Alternate County Council Position

• Proposed Resolution #

  THAT Council receives Report CS 22-31 Alternate County Council Position as information;

  AND THAT Council appoint __________________as the Alternate County Council Position for the term of Council;

  AND THAT a By-Law be brought forward for Council consideration.  

12.2.6

CS 22-32 Appointment to PSB

• Proposed Resolution #

  THAT Council receive CS 22-32, Appointment to Police Service Board;

  AND THAT Council appoint ______________ to the Police Service Board for the 2022 – 2026 Term of Council.

12.3

Economic Development

12.3.1

EDM 22 - 28 Offer to Purchase - 25 Maple Lane Property

• Proposed Resolution #

  THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with peopleCare Inc for the property described as Part Lot 380, Plan 500; Part 1, Plan 41R-9104, Except Part 1 Plan 41R-10139. 

12.4

Finance

12.4.1

FIN 22-26 - Purchasing Policy Update

• Proposed Resolution #

  THAT Report # FIN 22-26 Purchasing Policy Update be received as information;

  AND THAT a By-law to adopt a revised Purchasing Policy be brought forward for Council’s consideration.

12.4.2

FIN 22-27 2023 Capital Pre-Budget Approvals

• Proposed Resolution #

  THAT Council receives report FIN 22-27 2023 Capital Pre-Budget Approvals;

  AND THAT pre-budget approval for the following 2023 Operations & Development and Recreation, Culture and Parks projects be granted:

  X11	Young Street Storm/Water/Sanitary/Surface Reconstruction	$   2,432,300
  X40	Townline Storm Construction	$      254,000
  X28	Arena Dehumidifier	$      155,000

12.4.3

FIN 22-28 - 2023 Updated Rates and Fees

• Proposed Resolution #

  THAT Council receives report FIN 22-28 2023 Rates and Fees;

  AND THAT a By-Law to provide a schedule of fees for certain municipal applications, services, and permits be brought forward for Council consideration.

12.5

Fire and Emergency Services

12.6

Operations and Development

12.7

Recreation, Culture and Parks

12.7.1

RCP 22-24 - TCC Renovation

• Proposed Resolution #

  THAT Report RCP 22-24 Recreation, Culture & Parks – Tillsonburg Community Centre Renovation, be received; and

  THAT the final proposed site plan for the Tillsonburg Community Centre submitted by A+Link Architects be approved; and

  THAT the anticipated budget overage of $400,000 be funded through the 2023 ($200,000) and 2024 ($200,000) levy; and

  THAT staff provide Council with ongoing updates for the renovation project including timelines and budget.

13.

New Business

14.

Consideration of Committee Minutes

14.1

Committee Minutes

• Proposed Resolution #

  THAT Council receives the October 18, 2022 Boundary Adjustment Advisory Committee Minutes, as information.

   

15.

Motions/Notice of Motions

15.1

Economic Development Committee

• Proposed Resolution #
  Moved By: Councillor Parker

  THAT the Economic Development Committee be allowed to continue until a new committee is formed.

15.2

ROMA Board of Directors Nomination

THAT Council supports the nomination of Dave Beres to the ROMA Board of Directors.

• Proposed Resolution #

  THAT Council supports the nomination of Dave Beres to the ROMA Board of Directors.

15.3

Procedural By-Law Amendments

• Proposed Resolution #
  Moved By: Councillor Parker

  THAT Council directs staff to bring back a report in regards to virtual meetings and the current procedural by-law;

  AND THAT staff compare to other neighbouring municipalities when it comes to extended time away and attending meetings virtually.

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws 

17.1

By-Law 2022-072 Committee of Adjustment Appointment

17.2

By-Law 2022-077 To Authorize an Agreement of Purchase and Sale with peopleCare Inc

• Proposed Resolution #

  ​THAT By-Law 2022-072 Committee of Adjustment Appointment and By-Law 2022-077 To Authorize an Agreement of Purchase and Sale with peopleCare Inc. be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

18.

Confirm Proceedings By-law

• Proposed Resolution #

  ​THAT By-Law 2022-079, to Confirm the Proceedings of the Council Meeting held on Monday, November 21, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Items of Public Interest

20.

Adjournment

• Proposed Resolution #

  ​THAT the Council meeting of Monday, November 21, 2022 be adjourned at ______ p.m.