The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor

  • Proposed Resolution #1

    ​THAT the Agenda as prepared for the Council Meeting of Monday, September 23, 2019 be adopted.

  • Proposed Resolution #2

    ​THAT the Minutes of the Regular Council Meeting of September 9, 2019 and the Budget Council Meeting of September 12, 2019 be approved.

Presented by:  Marianne Love, ML Consulting

  • Proposed Resolution #3

    THAT the Town of Tillsonburg Compensation Update for the Management Non-Union Group, as presented at the September 23, 2019 Council Meeting, be received;

    AND FURTHER THAT the information received be referred to Agenda Item 12.1.2, HR 19-10.

  • Proposed Resolution #4

    THAT Council advise County Council that the Town supports the application for draft approval of a proposed condominium submitted by Rego Management Inc., (File No. CD 19-02-7), prepared by MacDonald Tamblyn Lord Surveying, dated February 20, 2019, for lands described as Lot 944 & 945, Plan 500, Parts 4, 5, & 8 of 41R-6262, in the Town of Tillsonburg;

    AND FURTHER THAT Council advise County Council that the Town supports the application for exemption from the draft plan of condominium approval process, submitted by Rego Management Inc., (File No. CD 19-02-7), prepared by MacDonald Tamblyn Lord Surveying, dated February 20, 2019, for lands described as Lot 944 & 945, Plan 500, Parts 4, 5, & 8 of 41R-6262, in the Town of Tillsonburg, as all matters relating to the development have been addressed through the Site Plan Approval process and a registered site plan agreement with the Town of Tillsonburg.

Presented by:  Dan Rasokas, Board Chair, THI

  • Proposed Resolution #5

    THAT the Tillsonburg Hydro Inc. Quarterly Update, dated September 23, 2019, be received as information.

Presented by:  Suzanne Fleet, Festival Director and Cephas Panschow, Vice-Chair

  • Proposed Resolution #6

    THAT the Turtlefest 2019 Final Report be received as information.

Presented by:  Mandi Byrnes

  • Proposed Resolution #7

    THAT the Lake Lisgar Waterpark Petition be received as information.

Presented by:  John Veldman, Chair, Town Hall Project Committee

  • Proposed Resolution #8

    THAT Council receives Report DCS 19-29 Town Hall Project Committee – Proposal Summary and Public Engagement Process;

    AND THAT the Town Hall Project Committee be authorized to move forward with the public engagement process as outlined in this report.

  • Proposed Resolution #9

    THAT Council receives HR 19-10 Chief Administrative Officer Job Description as information;

    AND THAT Council approves the updated Chief Administrative Officer job description.

  • Proposed Resolution #10

    THAT Council receives HR 19-11 Pay Equity and Compensation Plan as information.

13.5

  • Proposed Resolution #11

    THAT Council receives Report OPS 19-41 Oxford/Simcoe St. Rehabilitation 2020 Pre-Budget Approval Request;

    AND THAT Council provides 2020 pre-budget approval for the Oxford/Simcoe St. Rehabilitation in the amount of $175,384 from Asset Management Reserves;

    AND FURTHER THAT Council awards RFP 2019-008 to G. Douglass Vallee Limited Consulting Engineers of Simcoe, ON at a cost of $131,804.39 (net HST included), the highest scoring proposal received.

  • Proposed Resolution #12

    THAT Council receives Report RCP 19-43 – Awarding RFT 2019-015 – Tillsonburg Community Centre DHW Boiler Replacement;

    AND THAT Council award RFT 2019-015 to 911777 Ontario Limited O/A T.A. Thomson Electrical Contractors at a cost not to exceed $127,646.66 before taxes.

  • Proposed Resolution #13

    THAT Council receives Report RCP 19-44 Town Merchandise Sales History for information.

  • Proposed Resolution #14

    THAT Council receives Report RCP 19-45 – Scattering Garden at Tillsonburg Cemetery Committee Recommendation for information

    AND THAT Council approves the Parks, Beautification & Cemetery Advisory Committee recommendation that a Scattering Garden is developed within the Tillsonburg Cemetery as identified within the amended Cemetery Master Plan;

    AND THAT Council allocates budget for a three (3) year phased implementation of a Scattering Garden commencing with the 2020 capital budget.

  • Proposed Resolution #15

    THAT Report RCP 19-46 – TCC CSR Service Level Increase be received;

    AND THAT Council approves an increase in service levels by adding 10 hours per week at the Customer Service desk at the Tillsonburg Community Centre.

  • Proposed Resolution #16

    THAT Report RCP 19-47 – Otter Valley Corridor Fencing be received;

    AND THAT Council confirms the position of Tillsonburg’s representatives on the Otter Valley Utility Corridor Board of Management endorsing the recommendation to authorize the Municipality of Bayham to install utility corridor fencing;

    AND THAT the Town’s 50% share of the cost for this work in the amount of $4,967 be funded from the royalties collected by the Town from the use of the utility corridor.

  • Proposed Resolution #17

    THAT Council receives Report RCP 19-48 – Annandale Diamond Drainage;

    AND THAT Council approves a reallocation of up to $12,000 from the Annandale Lights Enhancement Project to install and repair field drainage at Annandale Diamonds this fall.

  • Proposed Resolution #18

    THAT Council receive he Cultural, Heritage and Special Awards Advisory Committee minutes dated September 4, 2019, the Parks, Beautification and Cemetery Advisory Committee minutes dated September 5, 2019, the Economic Development Advisory Committee minutes dated September 10, 2019, the Accessibility Advisory Committee minutes dated September 10, 2019, and the Recreation and Sports Advisory Committee Minutes dated September 11, 2019, as information.

  • Proposed Resolution #19

    THAT Council receives the minutes of the Otter Valley Board of Management meeting of September 9, 2019.

  • Proposed Resolution #20

    THAT Council receive the BIA Board of Management Minutes dated July 18, 2019, as information.

  • Proposed Resolution #21
    Moved By:Councillor Parker

    THAT town hall public consultation be delayed until further options are made available via Staff Report. 

18.

  • Proposed Resolution #22

    ​THAT By-Law 4344, to Confirm the Proceedings of the Council Meeting held on September 23, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  • Proposed Resolution #23

    ​THAT the Council Meeting of Monday, September 23, 2019 be adjourned at ______ p.m.

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