The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, April 14, 2025

5:15 P.m. - 10:15 P.m.

Electronic Meeting

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1.

Call to Order

2.

Closed Session (5:15 p.m.)

• THAT Council move into Closed Session to consider the following:

  Item 2.4.1 Request for Release and Assignment - 1000639911 Ontario Inc - CLD-EDM-25-004
  239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  Item 2.4.2 Fire Chief Recruitment

  239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees;

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Council Minutes

2.4

Reports

2.4.1

Request for Release and Assignment - 1000639911 Ontario_Inc - CLD-EDM-25-004

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

2.4.2

Fire Chief Recruitment 

239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees;

3.

Moment of Silence

4.

Adoption of Agenda (6:00 p.m.)

• THAT the agenda for the Council meeting of April 14, 2025, be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• THAT the Council meeting minutes dated March 24, 2025, be approved.

7.

Presentations

8.

Public Meetings

9.

Planning Reports

10.

Delegations

10.1

Big Brothers Big Sisters- MEGABike Event Coming To Tillsonburg

• THAT Council receive the delegation from Big Brothers Big Sisters as information.

10.2

Tillsonburg Pickleball Club Re: Request for Pickleball Line Painting and Dedicated Court Times  

• THAT Council receive the delegation from Tillsonburg Pickleball Club as information.

11.

Deputation(s) on Committee Reports

11.1

Museum, Culture, Heritage, and Special Awards Advisory Committee Recommendation - CS-25-008

• 1. THAT report CS 2025-008 titled “Museum, Culture, Heritage and Special Awards Advisory Committee Recommendation” be received as information; and
  2. THAT Council approves the Founder’s Day Subcommittee to meet on an as needed basis pending staff availability.

11.2

Museum, Culture, Heritage, and Special Awards Advisory Committee Recommendation - CS-25-009

• 1. THAT report titled “Museum, Culture, Heritage and Special Awards Advisory Committee Recommendation” be received as information; and
  2. THAT Council direct staff to assess the following as potential heritage designations:
     • Pillars in Memorial Park
     • Oddfellow Lodge
     • Tillsonburg Masonic Centre
     • 186 Bidwell Street
     • Gibson House
     • Lake Lisgar

11.3

Traffic Advisory Committee Recommendations - CS-25-013

• 1. THAT report CS 25-013 titled Traffic Advisory Committee Recommendations be received as information; and
  2. THAT staff investigate the feasibility of a three-way stop at the intersection of Windemere and Allen; and
  3. THAT staff investigate traffic concerns on Wilson Avenue, including reaching out to the residents association, and bring forward recommendations on traffic measures at the intersection of Wilson and Jackson.

11.4

Parks, Beautification and Cemeteries Advisory Committee Recommendation - Cemetery Lots Care - RCP-25-017

• THAT report RCP 25-017 titled “Parks, Beautification and Cemeteries Committee Recommendation - Cemetery Lots Care” be received as information. 

12.

Information Items

12.1

CN Right-of-Way Vegetation Management

12.2

Oxford County Report PW 2025-18, 2024 Annual Waste Management Reports

12.3

Oxford County Report PW 2025-21 2024 Annual Energy Report

12.4

Oxford County Report PW 2025-20 2024 Annual Transportation System Performance

12.5

Station Arts Centre Letter

12.6

TurtleFest Committee Letter of Thanks

12.7

Oxford County Council Resolution Re: COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 – Bill 197

12.8

Ministry of Municipal Affairs and Housing Letter Re: Strong Mayor Powers

• THAT Council receives the following items as information:

  12.1    CN Right-of-Way Vegetation Management        
  12.2    Oxford County Report PW 2025-18, 2024 Annual Waste Management Reports        
  12.3    Oxford County Report PW 2025-21 2024 Annual Energy Report        
  12.4    Oxford County Report PW 2025-20 2024 Annual Transportation System Performance        
  12.5    Station Arts Centre Letter        
  12.6    TurtleFest Committee Letter of Thanks        
  12.7    Oxford County Council Resolution Re: COVID-19 Economic Recovery Act, 2020, S.O. 2020, c. 18 – Bill 197        
  12.8    Ministry of Municipal Affairs and Housing Letter Re: Strong Mayor Powers

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

Adoption of Use and Acceptance of Electronic Signatures Policy for the Town of Tillsonburg - CS-25-014

• 1. THAT report CS 25-014 titled “Adoption of Use and Acceptance of Electronic Signatures Policy for the Town of Tillsonburg” be received as information; and
  2. THAT Council direct staff to present a By-Law to Adopt a Use and Acceptance of Electronic Signatures Policy for the Town of Tillsonburg.

13.3

Economic Development

13.4

Finance

13.5

Fire and Emergency Services

13.6

Operations and Development

13.6.1

Change in Contract Price - RFP2022-003 - Reconstruction of Cranberry Line - OPD-25-014

• 1. THAT report OPD 24-014 titled “Change Order for RFP2022-003 - Engineering Consulting Services for the Reconstruction of Cranberry Road” be received as information; and
  2. THAT Council approve the $44,279 additional expenditure to the awarded project RFP2022-003 – Engineering Consulting Services for the Reconstruction of Cranberry Road; and
  3. THAT Council authorize the Director of Finance to increase the Town’s portion to $90,000 to accommodate the additional costs associated with the project.

13.7

Recreation, Culture and Parks

13.7.1

Parks and Recreation Masterplan Implementation update - RCP-25-013

• THAT report RCP 25-013 titled “Parks and Recreation Masterplan Implementation” be received as information.

14.

New Business

15.

Consideration of Minutes

15.1

Advisory Committee Minutes

• THAT Council receive the following advisory committee minutes as information:

  • Accessibility Advisory Committee, March 18, 2025
  • Museum, Culture, Heritage and Special Awards Advisory Committee, March 19, 2025
  • Community Health Care Advisory Committee, March 20, 2025
  • Traffic Advisory Committee, March 13, 2025
  • Recreation and Sports Advisory Committee, April 3, 2025
  • Parks, Beautification and Cemeteries Advisory Committee, March 25, 2025
  • Economic Development Advisory Committee, April 8, 2025

15.2

Long Point Region Conservation Authority Board of Director Minutes

• THAT Council receive for information the Long Point Region Conservation Authority Board of Director Minutes of March 7, 2025.

15.3

Oxford O.P.P. Detachment Board Tillsonburg Minutes

• THAT Council receive for information the Oxford O.P.P. Detachment Board Tillsonburg Minutes dated January 15, 2025.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

2025-032, to authorize a consent to agreement of purchase and sale

18.2

2025-033, to adopt a Policy for the Use and Acceptance of Electronic Signatures for the Town of Tillsonburg

• THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto:

  2025-032, to authorize a consent to agreement of purchase and sale; 

  2025-033, to adopt a Policy for the Use and Acceptance of Electronic Signatures for the Town of Tillsonburg.

19.

Confirm Proceedings By-law

• THAT By-Law 2025-031, to confirm the proceedings of the Council Meeting held on April 14, 2025, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• That the Council meeting of April 14, 2025, be adjourned at ___ p.m.