The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

Tuesday, May 24, 2022

5:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

ATTENDANCE:

• Mayor Molnar
• Deputy Mayor Beres
• Councillor Esseltine
• Councillor Gilvesy
• Councillor Luciani
• Councillor Parker
• Councillor Rosehart

Staff:

• Kyle Pratt, Chief Administrative Officer
• Michelle Smibert, Director of Corporate Services/Clerk
• Renato Pullia, Interim Director of Finance/Treasurer
• Chris Baird, Director of Recreation, Culture and Parks
• Carlos Reyes, Director of Operations and Development
• Cephas Panschow, Development Commissioner
• Ann Wright, Deputy Clerk
• Shayne Reitsma, Manager of Engineering
• David Drobitch, Parks & Facilities Manager
• Richard Sparham, Manager of Public Works

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1.

Call to Order

Chair, Deputy Mayor Beres called the meeting to order at 5:00p.m. and went directly into closed session. 

2.

Closed Session 5:00 P.M.

• Resolution # 2022-161
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  THAT Council move into Closed Session to consider four matters of proposed or pending acquisition or disposition of land by the municipality or local board under Section 239 (2)(c) of the Municipal Act.

  Carried

2.1

Adoption of the Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Previous Closed Session Minutes

2.4

Reports

2.4.1

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board

2.4.2

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board

2.4.3

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board

2.4.4

239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board

3.

Moment of Silence 6:00 P.M.

4.

Adoption of Agenda

• Resolution # 2022-162
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT the Agenda as prepared for the Council meeting of May 24, 2022, be approved.

  Carried

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interests declared.

6.

Adoption of Council Minutes of Previous Meeting

• Resolution # 2022-163
  Moved By: Councillor Parker
  Seconded By: Councillor Gilvesy

  THAT the minutes from the regular council meeting held on May 9, 2022, be approved.

  Carried

7.

Presentations

7.1

Station Arts Centre Presentation to Council from Gale Connor

Gale O'Connor, Tabitha Verbuyst and Heather Lockert were in attendance and present a beautiful quilt made by Gale O'Connor to the Town in celebration of the Town's 150 anniversary of Incorporation.

• Resolution # 2022-164
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Esseltine

  THAT the Council for the Town of Tillsonburg receives the presentation from Gale Connor.

  Carried

8.

Public Meetings

8.1

Consideration of Municipal Drain Report - A.J. Smith Drain

Council considered the report as prepared by Spriet Associates dated March 22, 2022 and shall gave opportunity to any person who owns lands within the area requiring drainage who have not signed the petition an opportunity to do so.

Brandon Widner, Engineer from Spriet Associates in attendance to present the Engineer’s Report.

Peter Penner, President/ Project Manager from CJDL Consulting engineers present to speak on behalf of the developer.

Questions from affected Property Owners:

Peter Lizak, 78 Queenston Dr., Kitchener was in attendance and had questions for the engineer regarding the purpose of Closing the drain.  His concern what whether the change with the drain would affect his property.

Ronal Pattyn, 253 Rokeby Road, was in attendance and was concerned with the size of the buffer zone between his property and the abutting were the drain proposed.

Ron Vanderhaeghe,  247 Rokeby Road  was in attendance to express his concerned about the health of the trees left existing He noted that he is okay with the proposed drain they just want privacy.

•  

  Mayor Molnar requested a recorded vote.

   

   

  Resolution # 2022-165
  Moved By: Councillor Esseltine
  Seconded By: Councillor Luciani

  THAT Council accepts the Engineers report submitted by Spriet Associates dated March 22, 2022 in reference to the A.J Smith Drain and will consider a by-law to provide for the drainage works, for the 1st and 2nd reading only, later on in the agenda.

   

  Mayor Molnar - IN FAVOUR

  Councillor Rosehart - OPPOSED

  Councillor Parker - OPPOSED

  Councillor Luciani - IN FAVOUR

  Councillor Gilvesy - OPPOSED

  Councillor Esseltine - IN FAVOUR

  Deputy Mayor Beres - IN FAVOUR

  Carried
• Resolution # 2022-166
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  THAT the following two Council members be appoint to the Court of Revisions to be held at a future Council date:

  Deputy Mayor Beres and Councillor Esseltine.

  Carried
• Resolution # 2022-167
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 6:53 p.m.

  Carried

8.2

Minor Variance Application A08-22 at 79 Woodland Crescent

County Planner Eric Gilbert provided a review of the Planning Report and recommended that the applications be approved.

Opportunity was provided for comments and questions from Council.

Agent Trevor Benjamins, Associate Planning Technician from CJDL Consulting Engineers will be in attendance on behalf of the applicant John Peters and is in favour of the Planning report.

No public comments were received and no members of the public appeared before Council either in support or opposition to the application.

• Resolution # 2022-168
  Moved By: Councillor Parker
  Seconded By: Councillor Gilvesy

  THAT the Town of Tillsonburg Committee of Adjustment approves Application File A08-22 submitted by Johan Peters, for lands described as Part of Block 86, Plan 41M-139, Part 4 of 41R-10084 in the Town of Tillsonburg, as it relates to:

  1. Relief from Section 7.5.23.2.1.1, R2-23 Zone Provisions – Lot Coverage, Maximum, to increase the maximum permitted lot coverage from 45% of the lot area to 47.5% of the lot area, to facilitate the construction of a single detached dwelling.

  Subject to the following condition:

  1. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision.
  Carried
• Resolution # 2022-169
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Esseltine

  THAT Council move out of Committee of Adjustment and move back into regular Council session at 6:59 p.m.

  Carried

9.

Planning Reports

9.1

Potters Gate Phase 4 - Minor Zoning Modification Request

• Resolution # 2022-170
  Moved By: Councillor Esseltine
  Seconded By: Councillor Luciani

  THAT Council receives the request from Potters Gate Phase 4, Minor Modifications to Zoning as information;

  AND FURTHER THAT Council affirm that the requested changes are appropriate and minor in nature and further notice is not required in accordance with Section 34 (17) of the Planning Act.

  Defeated

10.

Delegations

10.1

a+Link Architecture inc Presentation RE: New Public Sector Standard & the Tillsonburg Community Centre

Ed van der Maarel from a+LiNK Architecture was in attendance (virtually) and presented proposed designs for the Tillsonburg Community Centre

 

Mayor Molnar left the meeting.

• Resolution # 2022-171
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  THAT the Council for the Town of Tillsonburg receives the presentation by Ed van der Maarel from a+LiNK Architecture regarding the new Public Standard (PSAB STANDARD PS-3280) and the Tillsonburg Community Centre; 

  AND FURTHER directs staff to proceed to the final design and tendering process.

  Carried

11.

Deputation(s) on Committee Reports

12.

COVID-19

13.

Information Items

13.1

Oxford County RE Transportation Master Plan Update and OR 4 Corridor Study

13.2

Ministry of the Solicitor General - Conclusion of COVID-19 Enforcement Support Line

• Resolution # 2022-172
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT the information item from Oxford County dated April 29, 2022 and from the Ministry of the Solicitor General dated May 13, 2022, be received as information.

  Carried

14.

Staff Reports

14.1

Chief Administrative Officer

14.2

Corporate Services

14.2.1

CS-22-11 THI Staff Report

Council had a number of questions they would like answers to before they can consider the provided MOUD and amending THI by-law and asked staff to report back to Council before the THI Annual General Meeting.

• Resolution # 2022-173
  Moved By: Councillor Parker
  Seconded By: Councillor Gilvesy

  THAT consideration to proposed resolution #13 regarding report CS 22-11 THI Staff Report be deferred and that staff be directed to bring back a report.

  Carried

14.3

Economic Development

14.3.1

EDM 22-13 Tillsonburg Historical Society Request for Indigenous Recognition Signage

• Resolution # 2022-074
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Esseltine

  THAT Council approve the Tillsonburg Historical Society’s request for the addition of signage identifying the access to the Tillsonburg Minor Soccer Club as Attawandaron Way;

  AND THAT the wayfinding signage be located either on the 275 Quarter Town Line property owned by the Town or within the adjacent Quarter Town Line Right-of-Way;

  AND THAT an information report be brought back to Council confirming the details of the installation once finalized in conjunction with the Tillsonburg Historical Society and the Tillsonburg Minor Soccer Club. 

  Carried

14.4

Finance

14.4.1

FIN 22-10 - 2022 Final Budget and Tax Rates By-Law Report

• Resolution # 2022-175
  Moved By: Councillor Esseltine
  Seconded By: Councillor Luciani

  THAT a by-law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022, be brought forward for Council consideration.

  Carried

14.5

Fire and Emergency Services

14.6

Operations and Development

14.6.1

OPD 22-17 2022 Asset Management Plan for Core Assets

• Resolution # 2022-176
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  THAT Council adopts the 2022 Asset Management Plan for Core Assets.

  Carried

14.6.2

OPD 22-18 Oxford County Joint Transportation Service Delivery Review - Staff Comments

• Resolution # 2022-177
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT report OPD 22-18 Oxford County Joint Transportation Service Delivery Review – Staff Comments be received as information and sent to Oxford County Council. 

  Carried

14.7

Recreation, Culture and Parks

15.

New Business

16.

Consideration of Committee Minutes

16.1

Committee Minutes

• Resolution # 2022-178
  Moved By: Councillor Parker
  Seconded By: Councillor Gilvesy

  THAT the following Council Committee minutes be received as information:

  • May 3, 2022 Tillsonburg 150 Ad Hoc Committee Minutes
  • May 4, 2022 Cultural, Heritage and Special Awards Committee Minutes
  • May 10, 2022 Dog Park Advisory Committee Minutes
  • May 11, 2022 Recreation and Sports Advisory Committee Minutes
  • May 10, 2022 Economic Development Advisory Committee Minutes
  • April 27, 2022 Affordable and Attainable Housing Advisory Committee Minutes
  • May 17, 2022 Boundary Adjustment Committee Minutes

   

  Carried

16.2

Conservation Authority Minutes

• Resolution # 2022-179
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Esseltine

  THAT the minutes of the April 6, 2022 Long Point Conservation Authority meeting be received as information. 

  Carried

17.

Motions/Notice of Motions

Deputy Mayor's Motion regarding the script honouring Indigenous Peoples on Aboriginal Lands was pulled from consideration due to the fact that he was chairing the meeting, and staff were directed to include it on the next agenda. 

• Deputy Mayor Beres introduced the following motion at the May 9, 2022 Council meeting:

  THAT the following script be added to the list of approved options for the sitting Head of Council to open public meetings honouring Indigenous Peoples on Aboriginal Lands.:

  We begin today's meeting by acknowledging that we are meeting on Aboriginal land that has been inhabited by Indigenous peoples from the beginning.

  As settlers, we are grateful for the opportunity to meet here and we thank all the generations of people who have taken care of this land.

  We pledge to join with the Indigenous People, both present and future to honour and protect it thus creating harmony and peace.

18.

Resolutions/Resolutions Resulting from Closed Session

19.

By-Laws

19.1

By-Law 2022-039 to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022

19.2

By-Law 2022-040 to amend By-Law Number 3798, being a by-law to prohibit or regulate signs and other advertising devices and the posting of notices

19.3

By-Law 2022-041 to provide for the drainage works being the J.A Smith Drain

• Resolution # 2022-180
  Moved By: Councillor Esseltine
  Seconded By: Councillor Luciani

  THAT By-Law 2022-039 to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2022; and  

  By-Law 2022-040 to amend By-Law Number 3798, being a by-law to prohibit or regulate signs and other advertising devices and the posting of notices be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto;

  AND FURTHER THAT By-Law 2022-041 to provide for the drainage works in the Town of Tillsonburg, in the Counties of Oxford and Norfolk, being the J.A Smith Drain – Armtec Realignment be read for a first, and second time and provisionally adopted and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

20.

Confirm Proceedings By-law

• Resolution # 2022-181
  Moved By: Councillor Luciani
  Seconded By: Councillor Rosehart

  THAT By-Law 2022-038, to Confirm the Proceedings of the Council meeting held on May 24, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

21.

Items of Public Interest

• June 16, 2022 Regular Council meeting at 6:00 p.m.
• Chris Baird Director of Recreation, Culture and Parks Retirement Recognition 

22.

Adjournment

• Resolution # 2022-182
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT the Council meeting of May 24, 2022 be adjourned at 8:36 p.m.

  Carried