The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Tuesday, January 24, 2023

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution #

  THAT the Agenda as prepared for the Council meeting of January 24, 2023, with agenda item 13.6.1 (Staff Report OPD 23-08) being dealt with immediately following agenda item 7.2 (Planning and Development Service Delivery Review Presentation), be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  THAT the Council meeting minutes dated January 9, 2023, and the Council Budget meeting minutes dated January 16, 2023, be approved. 

7.

Presentations

7.1

MPAC 101

Presenter: Jeremy Gough, Account Manager, Municipal & Stakeholder Relations

• Proposed Resolution #

  THAT Council receives the presentation from the Municipal Property Assessment Corporation (MPAC) as information.

7.2

Town of Tillsonburg Planning and Development Service Delivery Review Completed by Leading Ledge Group

Presenter: JoAnne Harris, Leading Ledge Group 

• Proposed Resolution #

  THAT Council receives the presentation by Leading Ledge Group regarding the Town of Tillsonburg Planning and Development Service Delivery Review as information. 

8.

Public Meetings

8.1

Application for Zone Change ZN 7-22-16 – Darrell Stubbe

• Proposed Resolution #

  THAT Council approve the zone change application submitted by Darrel Stubbe, whereby the lands described as Lot 26, Plan M131, Town of Tillsonburg, known municipally as 5 Mary Street, are to be rezoned from ‘Low Density Residential Type 2 Zone (R2-S)’ to ‘Special Low Density Residential Type 2 (R2-sp)’ to permit a second residential unit in the basement of an existing single-detached dwelling.

8.2

Application for Zone Change ZN 7-22-17 – Skylight Real Estate Inc.

• Proposed Resolution #

  THAT Council approve-in-principle the zone change application submitted by Skylight Real Estate Inc., whereby the lands described as Lot 637, Plan 500, in the Town of Tillsonburg known municipally as 309 Broadway are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Low Density Residential Type 3 Zone (R3)’ to recognize an existing legal non-conforming triplex on the subject lands. 

9.

Planning Reports

10.

Delegations

10.1

Andrew Tucker Re: Backyard Chickens

• Proposed Resolution #

  THAT Council receives the delegation from Andrew Tucker as information.

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Oxford County Memo Re: Backflow Prevention Program Notice of Public Consultation

12.2

Tillsonburg Police Services Board Resolution 448 Re: False Alarm By-Law

• Proposed Resolution #

  THAT Council receives the correspondence from Oxford County dated January 16, 2023 and the Tillsonburg Police Services Board correspondence dated January 18, 2023, as information. 

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

CS 23-01 Committee Member Selection

• Proposed Resolution #

  THAT Council receives report CS 23-01 Committee Member Selection;

  AND THAT a by-law be brought forward for Council’s consideration to appoint members to the Committees;

  AND THAT staff coordinate with local schools for applications to the Youth Engagement and Strategy Committee;

  AND THAT staff advertise for one vacancy on the Affordable and Attainable Housing Committee;

  AND FURTHER THAT the Committees’ Terms of Reference be amended to allow for a maximum of 12 members and a maximum of 13 members on the Parks, Beautification and Cemetery Committee.

13.3

Economic Development

13.4

Finance

13.5

Fire and Emergency Services

13.6

Operations and Development

13.6.1

OPD 23-08 The Town of Tillsonburg’s Third Party Planning and Development Service Delivery Review

• Proposed Resolution #

  THAT report OPD 23-08 the Town of Tillsonburg’s Third Party Planning and Development Service Delivery Review be received as information;

  AND THAT the final reports and presentation material as prepared by Leading Ledge Group included under agenda item 7.2, be presented/shared with Oxford County and posted on the Town of Tillsonburg website. 

13.7

Recreation, Culture and Parks

14.

New Business

15.

Consideration of Minutes

15.1

Advisory Committee Minutes

• Proposed Resolution #

  THAT Council receives the Economic Development Advisory Committee minutes dated December 13, 2022, as information.

15.2

Long Point Region Conservation Authority Board of Directors Minutes

• Proposed Resolution #

  THAT Council receives the Long Point Region Conservation Authority Minutes dated December 7, 2022, as information.

15.3

Tillsonburg Police Service Board Minutes

• Proposed Resolution #

  THAT Council receives the Tillsonburg Police Service Boards Minutes and Reports dated December 12, 2022, as information.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

A By-Law to appoint members to Town of Tillsonburg Council advisory committees

18.2

A By-Law to repeal By-Law 3883 that authorized a airport hangar land lease agreement for Taxiway C1 Lot 9 with Danny Richer

18.3

A By-Law to repeal By-Law 2022-067 that appointed an acting clerk for the Town of Tillsonburg

18.4

A By-Law to appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA)

18.5

A By-Law to amend Procedural By-Law 4173 (Electronic Meeting Participation)

18.6

A By-Law to amend By-Law 2020-091 being a by-law to adopt and maintain a policy with respect to the delegation of the Corporation of the Town of Tillsonburg’s powers and duties

18.7

A By-Law to authorize the Tillsonburg Community Centre Concession Lease (Snack Bar and Waterpark Concession Lease) Agreement with Chrissy's Catering for a term of 2023-2025

18.8

To amend Zoning By-Law Number 3259, as amended (ZN 7-22-16)

• Proposed Resolution #

  THAT A By-Law to appoint members to Town of Tillsonburg Council advisory committees; and
  A By-Law to repeal By-Law 3883 that authorized a airport hangar land lease agreement for Taxiway C1 Lot 9 with Danny Richer; and
  A By-Law to repeal By-Law 2022-067 that appointed an acting clerk for the Town of Tillsonburg; and
  A By-Law to appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA)        
  A By-Law to amend Procedural By-Law 4173 (Electronic Meeting Participation); and
  A By-Law to amend By-Law 2020-091 being a by-law to adopt and maintain a policy with respect to the delegation of the Corporation of the Town of Tillsonburg’s powers and duties; and
  A By-Law to authorize the Tillsonburg Community Centre Concession Lease (Snack Bar and Waterpark Concession Lease) Agreement with Chrissy's Catering for a term of 2023-2025; and
  To amend Zoning By-Law Number 3259, as amended (ZN 7-22-16), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• Proposed Resolution #

  THAT By-Law 2023-008, to Confirm the Proceedings of the Council Meeting held on January 24, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #

  THAT the Council meeting of January 24, 2023 be adjourned at