The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

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Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Gilvesy
  • Deputy Mayor Beres
  • Councillor Luciani
  • Councillor Rosehart
  • Councillor Parker
  • Councillor Parsons
  • Councillor Spencer
Staff:
  • Kyle Pratt, Chief Administrative Officer
  • Tanya Daniels, Director of Corporate Services/Clerk
  • Johnathon Graham, Director of Operations & Development
  • Julie Columbus, Director of Recreations, Culture & Parks
  • Cephas Panschow, Development Commissioner
  • Amelia Jaggard, Deputy Clerk

The meeting was called to order at 6:00 p.m.

  • Resolution #2023-035
    Moved By:Councillor Spencer
    Seconded By:Councillor Luciani

    THAT the Agenda as prepared for the Council meeting of January 24, 2023, with agenda item 13.6.1 (Staff Report OPD 23-08) being dealt with immediately following agenda item 7.2 (Planning and Development Service Delivery Review Presentation);

    AND THAT Larry Scanlan, Police Services Board Chair, be added as a delegation to speak to agenda item 12.2 Tillsonburg Police Services Board Resolution 448 Re: False Alarm By-Law;

    AND THAT agenda items 18.4 and 18.7 be withdrawn from the agenda, be approved.  

    Carried

No disclosures of pecuniary interest were declared.

  • Resolution #2023-036
    Moved By:Councillor Rosehart
    Seconded By:Deputy Mayor Beres

    THAT the Council meeting minutes dated January 9, 2023, and the Council Budget meeting minutes dated January 16, 2023, be approved. 

    Carried

Jeremy Gough, Account Manager, Municipal & Stakeholder Relations, appeared before Council to provide an overview of the Municipal Property Assessment Corporation. 

  • Resolution #2023-037
    Moved By:Councillor Parker
    Seconded By:Councillor Parsons

    THAT Council receives the presentation from the Municipal Property Assessment Corporation (MPAC) as information.

    Carried

Laurel Davies Snyder, Development Planner, Oxford County, appeared before Council to provide an overview of the application. Staff recommend approval of the zone change application.

Opportunity was provided for comments and questions from Council.

The applicant was not in attendance.

No members of the public appeared before Council either in support or opposition to the application.

  • Resolution #2023-039
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Council approve the zone change application submitted by Darrel Stubbe, whereby the lands described as Lot 26, Plan M131, Town of Tillsonburg, known municipally as 5 Mary Street, are to be rezoned from ‘Low Density Residential Type 2 Zone (R2-S)’ to ‘Special Low Density Residential Type 2 (R2-sp)’ to permit a second residential unit in the basement of an existing single-detached dwelling.

    Carried

Eric Gilbert, Senior Planner, Oxford County, appeared before Council to provide an overview of the application. Staff recommend approval in principal of the zone change application.

Opportunity was provided for comments and questions from Council.

The applicant was not in attendance.

No members of the public appeared before Council either in support or opposition to the application.

  • Resolution #2023-040
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Parker

    THAT Council approve-in-principle the zone change application submitted by Skylight Real Estate Inc., whereby the lands described as Lot 637, Plan 500, in the Town of Tillsonburg known municipally as 309 Broadway are to be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Low Density Residential Type 3 Zone (R3)’ to recognize an existing legal non-conforming triplex on the subject lands. 

    Carried

Andrew Tucker appeared before Council to request that Council adopt a by-law to allow for backyard chickens similar to Norfolk County's by-law. 

  • Resolution #2023-041
    Moved By:Councillor Spencer
    Seconded By:Councillor Rosehart

    THAT Council receives the delegation from Andrew Tucker as information.

    AND THAT staff be instructed to report back with recommendations from current existing municipalities with back yard chicken bylaws in place already, to determine the effectiveness and / or the adversities of said implemented bylaws;

    AND THAT staff report of any reports, complaints and adversities of Tillsonburg residents that have existing backyard hens that were grandfathered in.

    Carried

Larry Scanlan, Police Services Board Chair, appeared before Council to speak to agenda item 12.2 Tillsonburg Police Services Board Resolution 448 regarding the Town of Tillsonburg False Alarm By-Law. The Police Services Board recommends that Council amends the Town's False Alarm By-Law to remove Section 4 "Appeals."

  • Resolution #2023-042
    Moved By:Councillor Luciani
    Seconded By:Councillor Rosehart

    THAT Council receives the delegation from Larry Scanlan, Police Services Board Chair, as information;

    AND THAT the False Alarm By-Law be amended to remove Section 4 "Appeals".  

    Carried
  • Resolution #2023-043
    Moved By:Councillor Parsons
    Seconded By:Deputy Mayor Beres

    THAT Council receives the correspondence from Oxford County dated January 16, 2023 and the Tillsonburg Police Services Board correspondence dated January 18, 2023, as information. 

    Carried
  • Resolution #2023-044
    Moved By:Councillor Spencer
    Seconded By:Councillor Luciani

    THAT Council receives report CS 23-01 Committee Member Selection;

    AND THAT a by-law be brought forward for Council’s consideration to appoint members to the Committees;

    AND THAT staff advertise for one vacancy on the Affordable and Attainable Housing Committee;

    AND THAT the Committees’ Terms of Reference be amended to allow for a maximum of 12 members and a maximum of 13 members on the Parks, Beautification and Cemetery Committee.

    AND THAT staff send a letter to guidance departments of Glendale High School and St. Mary Roman Catholic High School asking that guidance reach out to youth who reside in the Town of Tillsonburg and surrounding area, for applications to the Youth Engagement and Strategy Committee.  Furthermore, with recommendation to said guidance department, to reach out to invite Youth Leaders such as Prime Minister and Student council, Key Club, House Council, Athletic Council, Alliance Groups and Sports leaders in both female and male sports teams, Junior Achievement members, as well as any students the guidance department, feel suitable.  

    AND THAT the Town of Tillsonburg staff include this advertisement on media platforms, in the Tillsonburg area for this committee. 

     

    Carried

13.4

 
  • Resolution #2023-038
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT report OPD 23-08 the Town of Tillsonburg’s Third Party Planning and Development Service Delivery Review be received as information;

    AND THAT the final reports and presentation material as prepared by Leading Ledge Group included under agenda item 7.2, be presented/shared with Oxford County and posted on the Town of Tillsonburg website. 

    Carried

    Agenda item 8.1 was dealt with next.


  • Resolution #2023-045
    Moved By:Councillor Rosehart
    Seconded By:Councillor Spencer

    THAT Council receives the Economic Development Advisory Committee minutes dated December 13, 2022, as information.

    Carried
  • Resolution #2023-046
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Council receives the Long Point Region Conservation Authority Minutes dated December 7, 2022, as information.

    Carried
  • Resolution #2023-047
    Moved By:Councillor Parsons
    Seconded By:Councillor Rosehart

    THAT Council receives the Tillsonburg Police Service Boards Minutes and Reports dated December 12, 2022, as information.

    Carried

18.

 
  • Resolution #2023-048
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT By-Law 2023-009, to appoint members to Town of Tillsonburg Council advisory committees; and
    By-Law 2023-010, to repeal By-Law 3883 that authorized a airport hangar land lease agreement for Taxiway C1 Lot 9 with Danny Richer; and
    By-Law 2023-011, to repeal By-Law 2022-067 that appointed an acting clerk for the Town of Tillsonburg; and      
    By-Law 2023-012, to amend Procedural By-Law 4173 (Electronic Meeting Participation); and
    By-Law 2023-013, to amend By-Law 2020-091 being a by-law to adopt and maintain a policy with respect to the delegation of the Corporation of the Town of Tillsonburg’s powers and duties; and
    By-Law 2023-014, to amend Zoning By-Law Number 3295, as amended (ZN 7-22-16), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried
  • Resolution #2023-049
    Moved By:Councillor Spencer
    Seconded By:Councillor Luciani

    THAT By-Law 2023-008, to Confirm the Proceedings of the Council Meeting held on January 24, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

Upcoming Council meetings include:

  • Monday, February 13, 2023 at 6:00 p.m. regular meeting (2023 budget deliberations continued).
  • Monday, February 27, at 6:00 p.m. regular meeting.
  • Resolution #2023-050
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parsons

    THAT the Council meeting of January 24, 2023 be adjourned at 7:52 p.m.

    Carried