The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, January 09, 2023

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution #

  THAT the Agenda as prepared for the Council meeting of January 9, 2023, be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #

  THAT Council Budget meeting minutes dated December 7, 2022 and the Council meeting minutes dated December 12, and December 19, 2022, be approved.

7.

Presentations

7.1

Staff Employee Recognition

Presented by: Kyle Pratt, Chief Administrative Officer

8.

Public Meetings

8.1

Applications for Official Plan Amendment, Draft Plan of Subdivision & Zone Change OP 22-14-7, SB 22-04-7 & ZN 7-22-12 - Gene Sandham

• Proposed Resolution #

  THAT Council approve in principle the zone change application (File No. ZN 7-22-13) submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612 in the Town of Tillsonburg, to rezone the lands Low Density Residential Type 1 Holding Zone, to facilitate the proposed draft plan of subdivision; 

  AND THAT Council advise County Council that the Town supports the application to amend the County Official Plan (File No. OP 22-14-7), submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg, to redesignate the subject lands from ‘Open Space’ to ‘Residential’ &  ‘Low Density Residential’, to facilitate a draft plan of subdivision consisting of lots for 7 single detached dwellings;

  AND THAT Council advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 22-04-7, submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg, consisting of 7 lots for single-detached dwellings, subject to the conditions of draft approval contained in staff report CP 2022-421 dated January 9, 2023.

9.

Planning Reports

10.

Delegations

10.1

Andrew Stancek, Dawn Vanatter, Jerry Claessens Re: Support for homeless shelter

• Proposed Resolution #

  THAT Council receives the delegation from Andrew Stancek, Dawn Vanatter, Jerry Claessens as information.

10.2

Jim Donaldson Re: Recreation Sports Tennis, Paddle Ball, Pickleball

• Proposed Resolution #

  THAT Council receives the delegation from Jim Donaldson as information.

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Oxford Invitational Youth Robotics Challenge Wrap Up Letter

12.2

City of Toronto Re: Update on Bill 23 More Homes Built Faster Act, 2022

12.3

Oxford County Re: More Homes Built Faster Act, 2022, and Bill 39, Better Municipal Governance Act, 2022

12.4

Ministry of Municipal Affairs and Housing Re: More Homes Built Faster Act, 2022

• Proposed Resolution #

  THAT Council receive the correspondence from the Oxford Invitational Youth Robotics Challenge dated 2022, the correspondence from the City of Toronto dated November 25, 2022, the correspondence from Oxford County dated December 14, 2022 and the correspondence from the Ministry of Municipal Affairs and Housing dated January 4, 2023, as information.

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

CS 23-01 Committee Member Selection

• Proposed Resolution #

  THAT Council receives report CS 23-01 Committee Member Selection;

  AND THAT a by-law to appoint members to Town of Tillsonburg Council advisory committees be brought forward for Council's consideration;

  AND THAT staff coordinate with local schools for applications to the Youth Engagement & Strategy Committee;

  AND THAT staff advertise for one vacancy on the Affordable & Attainable Housing Committee;

  AND FURTHER THAT the Economic Development Advisory Committee Terms of Reference be revised to allow for a maximum of eleven members.

13.3

Economic Development

13.4

Finance

13.4.1

2023 Budget Deliberations

13.4.1.1

EDM 23-01 Budget White Paper - Project Management Consultant to Expedite Industrial Land Development

• Proposed Resolution #

  THAT report EDM 23-01 Project Management Consultant to Expedite Industrial Land Development Budget White Paper be received as information;

  AND THAT a Request for Proposal for a Project Management Consultant be prepared and released with the intent of facilitating the timely development and approval of Phases 2 and 3 of the Van Norman Innovation Park;

  AND THAT the costs for a Project Management Consultant, and associated design/ approvals, be funded from the Economic Development Reserve up to a maximum of $250,000 with an annual report being brought back to Council for information.  

13.4.1.2

EDM 23-02 - Budget White Paper - Review of Southwestern Ontario Marketing Alliance

• Proposed Resolution #

  THAT report EDM 23-02 Review of Southwestern Ontario Marketing Alliance Budget White Paper be received for information.

13.4.1.3

FIN 23-04 - Budget Whitepaper - Council Budget Increase

• Proposed Resolution #

  THAT report FIN 23-04 Council 2022 to 2023 Budget Variance Budget White Paper be received as information. 

13.4.1.4

FRS 23-01 Budget White Paper - Fire Service Medical Response White Paper

• Proposed Resolution #

  THAT report FRS 23-01 Fire Service Medical Response Information Budget White Paper be received as information;

  AND THAT Council direct the Fire Chief to provide the current level of tiered medical response services to the community in accordance with the Tiered Response Agreement between the Town of Tillsonburg and the County of Oxford Paramedic Services dated September 23, 2019.

13.4.2

FIN 23-01 Interim 2023 Tax Levy By-Law

• Proposed Resolution #

  THAT report FIN 23-01 2023 Interim Tax Levy be received for information;

  AND THAT the 2023 Interim Tax Levy By-Law be brought forward for Council’s consideration.

13.4.3

FIN 23-02 2023 Borrowing By-Law

• Proposed Resolution #

  THAT Council receives report FIN 23-02 2023 Borrowing By-law;

  AND THAT a By-Law to authorize the borrowing of money to meet current expenditures of the Town of Tillsonburg for the 2023 fiscal year be brought forward for Council's consideration.

13.4.4

FIN 23-03 Delegation of Authority, Tax Adjustments and Apportionments

• Proposed Resolution #

  THAT Council receives report FIN 23-03 Delegation of Authority, Tax Adjustments and Apportionments, as information;

  AND THAT a By-Law to amend By-Law 2020-091 Delegation of Powers and Duties, to include a delegation of authority for property tax adjustments and apportionments under Sections 356, 357, 357.1, 358 & 359 of the Municipal Act, 2001, c.25 to the Director of Finance / Treasurer or delegate, be brought forward at the next regular Council meeting for Council’s consideration. 

13.5

Fire and Emergency Services

13.6

Operations and Development

13.6.1

OPD 23-01 Bridges Subdivision Road Naming

• Proposed Resolution #

  THAT Council approves “Greenhill Drive”, “Clubhouse Way”, and “Eagles Court” as road names for the Bridges subdivision.

13.6.2

OPD 23-02 Subdivision and Road Naming – Cranberry Road Subdivision

• Proposed Resolution #

  THAT Council approves “Cranberry Road Subdivision” as a subdivision name;

  AND THAT Council approves “Ambkot Crescent” as a road name for the Cranberry Road Subdivision.

13.6.3

OPD 23-03 Overnight Winter Parking Enforcement

• Proposed Resolution #

  THAT a By-Law to appoint Jeff VanGulk, Darryl Nesplic, and Angela Hughes as Municipal Law Enforcement Officers for the Town of Tillsonburg be brought forward for Council’s consideration.

13.6.4

OPD 23-04 Traffic By-Law Housekeeping Amendments

• Proposed Resolution #

  THAT a By-Law to amend By-Law 2022-029, being a by-law to regulate traffic and the parking of motor vehicles in the Town of Tillsonburg be brought forward for Council’s consideration.

13.7

Recreation, Culture and Parks

14.

New Business

15.

Consideration of Committee Minutes

15.1

Committee Minutes

15.2

Long Point Region Conservation Authority Minutes

• Proposed Resolution #

  THAT Council receives the Long Point Region Conservation Authority Minutes dated November 2 and November 9, 2022, as information.

15.3

Tillsonburg Police Service Boards Minutes and Reports

• Proposed Resolution #

  THAT Council receives the Tillsonburg Police Service Boards Minutes and Reports dated November 16, 2023, as information.

16.

Motions/Notice of Motions

16.1

Land Acknowledgement

• Proposed Resolution #
  Moved By: Deputy Mayor Beres

  THAT the Town of Tillsonburg's formal Land Acknowledgement be read as, "Today we recognize the Indigenous peoples as the customary keepers and defenders of the Great Turtle Island, it’s waters and it’s lands. We honour their long history and welcoming others to this beautiful territory. Our aim is to uphold and uplift their voices and values as our Host Nation." at the beginning of each Council meeting.

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

A By-Law to Enter into an Airport Land Lease with 1467246 Ontario Inc.

18.2

A By-Law to appoint members to Town of Tillsonburg Council advisory committees

18.3

A By-Law to provide for an Interim Tax Levy for the year 2023

18.4

A By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the Fiscal Year Ending December 31, 2023

18.5

A By-Law to appoint Municipal Law Enforcement Officers

18.6

A By-Law to amend By-Law 2022-029 (Traffic By-Law)

• Proposed Resolution #

  THAT A By-Law to Enter into an Airport Land Lease with 1467246 Ontario Inc.; and

  A By-Law to appoint members to Town of Tillsonburg Council advisory committees; and

  A By-Law to provide for an Interim Tax Levy for the year 2023; and

  A By-Law to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the Fiscal Year Ending December 31, 2023; and

  A By-Law to appoint Municipal Law Enforcement Officers; and

  A By-Law to amend By-Law 2022-029 (Traffic By-Law), be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• Proposed Resolution #

  THAT By-Law 2023-001, to Confirm the Proceedings of the Council Meeting held on January 9, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #

  THAT the Council meeting of January 9, 2023 be adjourned at ___ p.m.