The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

Monday, January 09, 2023

6:00 P.m. - 10:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

ATTENDANCE:

• Mayor Gilvesy
• Deputy Mayor Beres
• Councillor Luciani
• Councillor Parker
• Councillor Rosehart
• Councillor Spencer
• Councillor Parsons

Staff:

• Kyle Pratt, Chief Administrative Officer
• Renato Pullia, Interim Director of Finance/Treasurer
• Johnathon Graham, Director of Operations & Development
• Julie Columbus, Director of Recreations, Culture & Parks
• Cephas Panschow, Development Commissioner
• Amelia Jaggard, Deputy Clerk

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1.

Call to Order

The meeting was called to order at 6:00 p.m.

2.

Closed Session

3.

Moment of Silence

4.

Adoption of Agenda

• Resolution # 2023-001
  Moved By: Councillor Parker
  Seconded By: Deputy Mayor Beres

  THAT the Agenda as prepared for the Council meeting of January 9, 2023, with the withdrawal of agenda items 10.1 Delegation and 13.2.1 staff report CS 23-01 Committee Member Selection, be approved.

  Carried

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

6.

Adoption of Council Minutes of Previous Meeting

• Resolution # 2023-002
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT Council Budget meeting minutes dated December 7, 2022 and the Council meeting minutes dated December 12, and December 19, 2022, be approved.

  Carried

7.

Presentations

7.1

Staff Employee Recognition

Kyle Pratt, Chief Administrative Officer, presented staff with employee service recognition certificates. 

Councillor Parsons honoured former Tillsonburg Town Councillor and Volunteer Firefighter Bob Smith. A moment of silence was held.

8.

Public Meetings

8.1

Applications for Official Plan Amendment, Draft Plan of Subdivision & Zone Change OP 22-14-7, SB 22-04-7 & ZN 7-22-12 - Gene Sandham

Eric Gilbert, Senior Planner, Oxford County, appeared before Council to provide an overview of the application. Staff recommend approval in principal of the zone change application.

Opportunity was provided for comments and questions from Council.

The applicant was not in attendance.

Trevor Benjamins, Agent, was present to speak in support to the application.

There was discussion regarding parkland dedication verse cash-in-lieu.

No members of the public appeared before Council either in support or opposition to the application.

• Resolution # 2023-003
  Moved By: Councillor Luciani
  Seconded By: Councillor Parker

  THAT Council approve in principle the zone change application (File No. ZN 7-22-13) submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612 in the Town of Tillsonburg, to rezone the lands Low Density Residential Type 1 Holding Zone, to facilitate the proposed draft plan of subdivision; 

  AND THAT Council advise County Council that the Town supports the application to amend the County Official Plan (File No. OP 22-14-7), submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg, to redesignate the subject lands from ‘Open Space’ to ‘Residential’ &  ‘Low Density Residential’, to facilitate a draft plan of subdivision consisting of lots for 7 single detached dwellings;

  AND THAT Council advise County Council that the Town supports the application for draft plan of subdivision, File No. SB 22-04-7, submitted by Gene Sandham, for lands legally described as Part of Lot 1606, Plan 500, Concession 5 NTR, Parts 3 & 4, 41R-9612, in the Town of Tillsonburg, consisting of 7 lots for single-detached dwellings, subject to the conditions of draft approval contained in staff report CP 2022-421 dated January 9, 2023.

  Carried

9.

Planning Reports

10.

Delegations

10.1

Andrew Stancek, Dawn Vanatter, Jerry Claessens Re: Support for homeless shelter

Delegation was withdrawn. 

10.2

Jim Donaldson Re: Recreation Sports Tennis, Paddle Ball, Pickleball

Jim Donaldson appeared before Council to advocate for the resurfacing of the existing three tennis courts, the installation of an additional fourth tennis court, in addition to the creation of four dedicated pickle ball courts. Mr. Donaldson also noted that tennis tournaments will not come to Tillsonburg due to the lack of accommodations. 

It was noted that the resurfacing of the existing tennis courts is included in the proposed 2023 budget. 

Opportunity was provided for comments and questions from Council.

Staff were asked to investigate the feasibility of multi-use courts to accommodate tennis and pickleball. In addition, staff were asked to provide the cost to create a fourth court for Council's consideration. 

• Resolution # 2023-004
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parsons

  THAT Council receives the delegation from Jim Donaldson as information;

  AND THAT the item be referred to the Recreation and Sports Advisory Committee for consideration. 

  Carried

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Oxford Invitational Youth Robotics Challenge Wrap Up Letter

12.2

City of Toronto Re: Update on Bill 23 More Homes Built Faster Act, 2022

12.3

Oxford County Re: More Homes Built Faster Act, 2022, and Bill 39, Better Municipal Governance Act, 2022

12.4

Ministry of Municipal Affairs and Housing Re: More Homes Built Faster Act, 2022

• Resolution # 2023-005
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT Council receive the correspondence from the Oxford Invitational Youth Robotics Challenge dated 2022, the correspondence from the City of Toronto dated November 25, 2022, the correspondence from Oxford County dated December 14, 2022 and the correspondence from the Ministry of Municipal Affairs and Housing dated January 4, 2023, as information.

  Carried

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.2.1

CS 23-01 Committee Member Selection

Staff report withdrawn.

13.3

Economic Development

13.4

Finance

13.4.1

2023 Budget Deliberations

13.4.1.1

EDM 23-01 Budget White Paper - Project Management Consultant to Expedite Industrial Land Development

• Resolution # 2023-006
  Moved By: Councillor Spencer
  Seconded By: Councillor Parker

  THAT report EDM 23-01 Project Management Consultant to Expedite Industrial Land Development Budget White Paper be received as information;

  AND THAT a Request for Proposal for a Project Management Consultant be prepared and released with the intent of facilitating the timely development and approval of Phases 2 and 3 of the Van Norman Innovation Park;

  AND THAT the costs for a Project Management Consultant, and associated design/ approvals, be funded from the Economic Development Reserve up to a maximum of $250,000 with an annual report being brought back to Council for information.  

  Carried

13.4.1.2

EDM 23-02 - Budget White Paper - Review of Southwestern Ontario Marketing Alliance

• Resolution # 2023-007
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  THAT report EDM 23-02 Review of Southwestern Ontario Marketing Alliance Budget White Paper be received for information.

  Carried

13.4.1.3

FIN 23-04 Budget White Paper - Council Budget Increase

• Resolution # 2023-008
  Moved By: Councillor Parsons
  Seconded By: Councillor Spencer

  THAT report FIN 23-04 Council 2022 to 2023 Budget Variance Budget White Paper be received as information. 

  Carried

13.4.1.4

FRS 23-01 Budget White Paper - Fire Service Medical Response White Paper

Fire Chief Caskenette was present to answer questions. 

Staff noted that the Town is in the process of conducting a community risk assessment as well as developing a Fire Master Plan that will help determine the Town's Fire and Rescue Services Department resource needs. 

• Resolution # 2023-009
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT report FRS 23-01 Fire Service Medical Response Information Budget White Paper be received as information;

  AND THAT Council direct the Fire Chief to provide the current level of tiered medical response services to the community in accordance with the Tiered Response Agreement between the Town of Tillsonburg and the County of Oxford Paramedic Services dated September 23, 2019.

  Carried

13.4.2

FIN 23-01 Interim 2023 Tax Levy By-Law

• Resolution # 2023-010
  Moved By: Councillor Parker
  Seconded By: Councillor Parsons

  THAT report FIN 23-01 2023 Interim Tax Levy be received for information;

  AND THAT the 2023 Interim Tax Levy By-Law be brought forward for Council’s consideration.

  Carried

13.4.3

FIN 23-02 2023 Borrowing By-Law

• Resolution # 2023-011
  Moved By: Councillor Spencer
  Seconded By: Deputy Mayor Beres

  THAT Council receives report FIN 23-02 2023 Borrowing By-law;

  AND THAT a By-Law to authorize the borrowing of money to meet current expenditures of the Town of Tillsonburg for the 2023 fiscal year be brought forward for Council's consideration.

  Carried

13.4.4

FIN 23-03 Delegation of Authority, Tax Adjustments and Apportionments

Ted Lyons, Revenue Manager, was present to answer questions.

• Resolution # 2023-012
  Moved By: Councillor Luciani
  Seconded By: Councillor Spencer

  THAT Council receives report FIN 23-03 Delegation of Authority, Tax Adjustments and Apportionments, as information;

  AND THAT a By-Law to amend By-Law 2020-091 Delegation of Powers and Duties, to include a delegation of authority for property tax adjustments and apportionments under Sections 356, 357, 357.1, 358 & 359 of the Municipal Act, 2001, c.25 to the Director of Finance / Treasurer or delegate, be brought forward at the next regular Council meeting for Council’s consideration. 

  Carried

13.5

Fire and Emergency Services

13.6

Operations and Development

13.6.1

OPD 23-01 Bridges Subdivision Road Naming

• Resolution # 2023-013
  Moved By: Councillor Parsons
  Seconded By: Councillor Parker

  THAT Council approves “Greenhill Drive”, “Clubhouse Way”, and “Eagles Court” as road names for the Bridges subdivision.

  Carried

13.6.2

OPD 23-02 Subdivision and Road Naming – Cranberry Road Subdivision

• Resolution # 2023-014
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT Council approves “Cranberry Road Subdivision” as a subdivision name;

  AND THAT Council approves “Ambkot Crescent” as a road name for the Cranberry Road Subdivision.

  Carried

13.6.3

OPD 23-03 Overnight Winter Parking Enforcement

Staff noted that if approved the additional staff appointments will result in an increase of snow removal related ticketing, with education as the primary practice. It was asked if there is a method for the public to report vehicles in contravention of Town by-laws; the public can call the Town to make a report.

• Resolution # 2023-015
  Moved By: Councillor Spencer
  Seconded By: Councillor Parker

  THAT a By-Law to appoint Jeff VanGulk, Darryl Nesplic, and Angela Hughes as Municipal Law Enforcement Officers for the Town of Tillsonburg be brought forward for Council’s consideration.

  Carried

13.6.4

OPD 23-04 Traffic By-Law Housekeeping Amendments

There were questions and concerns noted about the proposed amendments to the Traffic By-Law.

• Resolution # 2023-016
  Moved By: Councillor Parker
  Seconded By: Councillor Rosehart

  THAT the recommendations for Tillson Avenue, Venison Street and Kara Lane be approved;

  AND THAT the accessible parking request on Brock Street be sent to the Accessibility Advisory Committee for comment and review;

  AND THAT the North School Bus Loading Zone on Frances Street be converted to a 30 minute maximum parking zone;

  AND THAT the remainder of Frances Street be unchanged;

  AND THAT a letter signed by the Mayor be sent to the London District Catholic School Board firmly stating that it is the role of the School Board to provide sufficient and adequate parking for their schools. The letter should site complaints received by the Town as well as safety concerns that may have been identified by staff;

  AND THAT the recommendation for electrical vehicle signage be approved;

  AND THAT the removal of two parking spaces on Broadway for T-GO, the two hour limit on Lot 1A and the re-location of the loading zone in Lot 1A be deferred until a report is brought back to Council outlining how these changes relate to the Parking Study.

  Carried

13.7

Recreation, Culture and Parks

14.

New Business

15.

Consideration of Committee Minutes

15.1

Committee Minutes

15.2

Long Point Region Conservation Authority Minutes

• Resolution # 2023-017
  Moved By: Councillor Rosehart
  Seconded By: Councillor Spencer

  THAT Council receives the Long Point Region Conservation Authority Minutes dated November 2 and November 9, 2022, as information.

  Carried

15.3

Tillsonburg Police Service Boards Minutes and Reports

• Resolution # 2023-018
  Moved By: Councillor Luciani
  Seconded By: Councillor Parker

  THAT Council receives the Tillsonburg Police Service Boards Minutes and Reports dated November 16, 2023, as information.

  Carried

16.

Motions/Notice of Motions

16.1

Land Acknowledgement

Staff were asked to seek input from Indigenous peoples on the inclusion of First Nation group names in a Territorial Acknowledgement. 

• Resolution # 2023-019
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Parker

  THAT the Town of Tillsonburg's formal Land Acknowledgement be read as, "Today we recognize the Indigenous peoples as the customary keepers and defenders of the Great Turtle Island, its waters and its lands. We honour their long history and welcoming others to this beautiful territory. Our aim is to uphold and uplift their voices and values as our Host Nation." at the beginning of each Council meeting.

  Carried

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

By-Law 2023-002, to Enter into an Airport Land Lease with 1467246 Ontario Inc.

18.2

A By-Law to appoint members to Town of Tillsonburg Council advisory committees

Withdrawn.

18.3

By-Law 2023-003, to provide for an Interim Tax Levy for the year 2023

18.4

By-Law 2023-004, to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the Fiscal Year Ending December 31, 2023

18.5

By-Law 2023-005, to appoint Municipal Law Enforcement Officers

18.6

A By-Law to amend By-Law 2022-029 (Traffic By-Law)

Withdrawn.

• Resolution # 2023-020
  Moved By: Councillor Parker
  Seconded By: Councillor Luciani

  THAT By-Law 2023-002, to Enter into an Airport Land Lease with 1467246 Ontario Inc.; and

  By-Law 2023-003, to provide for an Interim Tax Levy for the year 2023; and

  By-Law 2023-004, to authorize the borrowing of money to meet current expenditures of the Council of the Corporation of the Town of Tillsonburg (the "Municipality") during the Fiscal Year Ending December 31, 2023; and

  By-Law 2023-005, to appoint Municipal Law Enforcement Officers, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

19.

Confirm Proceedings By-law

• Resolution # 2023-021
  Moved By: Councillor Spencer
  Seconded By: Councillor Parsons

  THAT By-Law 2023-001, to Confirm the Proceedings of the Council Meeting held on January 9, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

  Carried

20.

Items of Public Interest

Development Commissioner noted that the provisional certificate has been removed from title on the Van Norman Innovation Park and that two land deals have closed. 

County Council will be asked to approve the updated 2023 Business Plans and Budget at their meeting on Wednesday, January 11, 2023 at 9:30 a.m.  

Upcoming Council meetings include:

• Monday, January 16, 2023 at 6:00 p.m. budget meeting (2023 budget deliberations).
• Tuesday, January 24, 2023 at 6:00 p.m. regular meeting.

21.

Adjournment

• Resolution # 2023-022
  Moved By: Councillor Rosehart
  Seconded By: Councillor Parker

  THAT the Council meeting of January 9, 2023 be adjourned at 7:48 p.m.

  Carried