The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Tuesday, April 11, 2023

6:00 P.m. - 10:30 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

3.

Moment of Silence

4.

Adoption of Agenda

• THAT the Agenda as prepared for the Council meeting of April 11, 2023, with agenda item 13.7.3 (Staff Report RCP 23-19 Tillsonburg Community Centre – Award of Tender) being dealt with immediately following agenda item 7.2 (A+Link Architecture Inc. Re: Tillsonburg Community Centre Renovation),  be approved.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• THAT the Council meeting minutes dated March 27, 2023, be approved.

7.

Presentations

7.1

Volunteer Achievement Award Presentation - Rosemary Dean

Mayor Gilvesy

Carrie Lewis, Chair, Museum, Culture, Heritage and Special Awards Advisory Committee

7.2

A+ Link Architecture Re: Tillsonburg Community Centre Renovation

Alicia Lesniak, A+Link Architecture

• THAT Council receives the presentation from A+Link Architecture Inc. regarding the Tillsonburg Community Centre Renovation, as information.

8.

Public Meetings

9.

Planning Reports

10.

Delegations

10.1

Lauren Johnson Re: Diversity in Tillsonburg

• THAT Council receives the delegation from Lauren Johnson as information.

10.2

Oxford County Pride Committee Re: Rainbow crosswalk, and township pride progress flag endorsement

Tami Murray

• THAT Council receives the delegation from Tami Murray on behalf of the Oxford County Pride Committee, as information.

10.3

Jim Thompson Re: Proposed sidewalk (Pheasant Court)

• THAT Council receives the delegation from Jim Thompson as information.

10.4

United Way Oxford Re: Tillsonburg Transition House

Kelly Gilson, Executive Director, United Way Oxford 

• THAT Council receives the delegation from Kelly Gilson on behalf of United Way Oxford, as information.

11.

Deputation(s) on Committee Reports

11.1

CS 23-08 Accessibility Advisory Committee Recommendation

• THAT report CS 23-08 Accessibility Advisory Committee Recommendation be received as information.

12.

Information Items

12.1

Rural Ontario Municipal Association Re: Strengthening Municipal Codes of Conduct

12.2

County of Renfrew Violence Against Women Resolution March 2023

12.3

Treva Lonsbary Letter to Council

12.4

2023 Ontario Senior of the Year Award Nominations

• THAT Council receives the correspondence from the Rural Ontario Municipal Association dated March 22, 2023, the County of Renfrew Violence Against Women Resolution dated March 2023, the letter from Treva Lonsbary dated April 3, 2023, and the correspondence from the Ministry for Seniors and Accessibility dated March 2023, as information.

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Corporate Services

13.3

Economic Development

13.3.1

EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood Haven Drive

• THAT report EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood Haven Drive be received; and

  THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with Robert and Jane Bamford and to execute any documents required to effect a transfer of the property for a portion of the Right-of-Way lands, described as the Westerly part of Part 8, Plan 41R-940. 

13.3.2

EDM 23-05 Request for Extension - Agreement of Purchase and Sale with 2776807 Ontario Inc

• THAT report EDM 23-05 Request for Extension – Agreement of Purchase and Sale with 2776807 Ontario Inc be received; and

  THAT an extension in the closing date for the Agreement of Purchase and Sale between the Town of Tillsonburg and 2776807 Ontario Inc to a date at the end of July, 2023, along with minor changes in various dates as required, be granted. 

13.3.3

EDM 23-06 Community Improvement Plan Application and Funding Request – United Way Oxford

• THAT report EDM 23-06 Community Improvement Plan Application and Funding Request – United Way Oxford be received; and

  THAT United Way Oxford be approved for the Accessibility Renovation Grant in matching funds to a maximum contribution of $3,000; the Strategic Level of the Tax Increment Equivalent Grant Back Program and the Permit Fee Grant Back Program as offered by the Town’s Community Improvement Plan if applicable; and

  THAT the request for an additional grant of $15,000 be referred to the 2024 budget deliberations.  

13.4

Finance

13.5

Fire and Emergency Services

13.6

Operations and Development

13.6.1

OPD 23-15 County of Oxford, Town of Tillsonburg Water and Wastewater Operating Authority Service

• THAT report OPD 23-15 County of Oxford, Town of Tillsonburg Water & Wastewater Operating Authority Service report be received as information; and

  THAT Council direct staff to notify the County of Oxford that it is opposed to the removal of the Town of Tillsonburg being the authorized Operating Authority; and

  THAT Council direct Town Staff to work with County Staff to investigate this matter further to determine all of the details and impacts and report back to Council for reconsideration.

13.6.2

OPD 23-16 TGO Inter-Community Voyago Contract Extension

• THAT report OPD 23-16 T:GO Inter-Community Voyago Contract Extension be received; and

  THAT the CAO and Director of Operations & Development be authorized to execute a contract extension with 94765 Ontario Ltd - Voyago for the T:GO Inter-Community Service for a period of two (2) years ending on March 31, 2025 as per the new/updated pricing. 

13.7

Recreation, Culture and Parks

13.7.1

RCP 23-17 Waterpark Renovation Project Update

• THAT Report RCP 23-17 Waterpark Renovation Project Update be received for information.

13.7.2

RCP 23-18 Request for 4 Additional Youth Leaders

• THAT Report RCP 23-18 Request for 4 Additional Youth Leaders be approved; and

  THAT the 2023 RCP Operating Budget be updated to reflect the increase in part time wages and additional program revenue generated by Day Camp registration.

13.7.3

RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender

• THAT Report RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender be received as information; and

  THAT Council awards the tender to Elgin Contracting and Restoration Ltd., in the amount of $5,120,000 +HST; and

  THAT the incremental project funding shortfall net of identified DC funding of $788,533 be covered by $220,622 of unspent funds from the Splash Pad portion of the project and that funding sources to include annual surplus funds, DC funding, and/or debenture for the residual $567,911 shortfall be deferred until project completion and a final report brought back to Council. 

13.8

Hydro Operations

13.8.1

HYD 23-01 Options for the Future of Tillsonburg Hydro Inc

• THAT report HYD 23-01 titled Options for the Future of Tillsonburg Hydro Inc. be received as information; and

  THAT Council recommends further investigation of the financial and operational impacts of options ________ for the future of Tillsonburg Hydro Inc. and to bring back a report to Council.

14.

New Business

15.

Consideration of Minutes

15.1

Advisory Committee Minutes

• THAT Council receives the Accessibility Advisory Committee Minutes dated March 21, 2023, the Community Health Care Committee Minutes dated February 7, 2023, the Tillsonburg Airport Advisory Committee Minutes dated February 23 and March 30, 2023, the Museum, Culture, Heritage and Special Awards Advisory Committee Minutes dated March 22, 2023, the Parks Beautification and Cemetery Advisory Committee Minutes dated February 28 and March 28, 2023, the Affordable and Attainable Housing Committee Minutes March 29, 2023 and the Economic Development Committee Meeting Minutes dated March 21, 2023, as information. 

16.

Motions/Notice of Motions

• Moved By: Councillor Spencer

  THAT staff be directed to provide a report to Council by August 2023 regarding the following:

  1. The establishment of a Tillsonburg EDI (equity, diversity and inclusivity) Committee with a mandate to include, but not limited to, the following:
     a. To lead the development and submission of an application to join the CIM including the identification of key stakeholders, gathering community input and the development of an action plan;
     b. To provide recommendations to council on the action plan's implementation;
     c. To report on the municipality's progress on its action plan;
     d. To provide staff and council with an inclusive and equitable lens through which internal services and policies could receive feedback as requested; and
  2. Draft terms of reference for the Committee and any further recommendations on the resources required for the committee to be successful; and
  3. The steps necessary for the Town of Tillsonburg to meet the requirements of joining the CCUNESCO Coalition of Inclusive Municipalities (CIM) including any staffing or budgetary impacts.
• Moved By: Deputy Mayor Beres

  THAT, in alignment to RCP staff report titled “Land Acknowledgement Update“ and recommendations of March 27, 2023, council include the following Nations names within the Indigenous Land Acknowledgment read at each Council meetings:
  a)    Anishinabek (Ah-nish-in-a-bek), 
  b)    Haudenosaunee (Ho-den-no-sho-nee) and 
  c)    Attawandaron (Add-a-won-da-run)
  AND THAT, staff be directed to invite Professor Cody Groat for an education session for open council, regarding Truth and Reconciliation – Calls to Action #57, as it pertains to Municipal Governments.  

• Moved By: Councillor Parker

  THAT an option for a roundabout, traffic light or other measures at Dereham Dr.  and Quarter Town Line be investigated to ensure the utmost safety will be achieved in the vicinity of Westfield School and that this forms part of the Tillsonburg Transportation Master Plan.

  AND THAT the concerns highlighted in the paradigm traffic study from the Performance Realty Corporation be included in the RFP for the Master Transportation Plan. 

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

A By-Law to repeal By-Law 2021-107 being a by-law to appoint an Interim Treasurer (Renato Pullia)

18.2

A By-Law to authorize an agreement of purchase and sale with Robert and Jane Bamford for a portion of the Right-of-Way lands described as the Westerly part of Part 8, Plan 41R-940

• THAT A By-Law to repeal By-Law 2021-107 being a by-law to appoint an Interim Treasurer (Renato Pullia); and

  A By-Law to authorize an agreement of purchase and sale with Robert and Jane Bamford for a portion of the Right-of-Way lands described as the Westerly part of Part 8, Plan 41R-940, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• THAT By-Law 2023-037, to Confirm the Proceedings of the Council Meeting held on March 27, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• THAT the Council meeting of April 11, 2023 be adjourned at ___ p.m.