The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

-
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Gilvesy (Chair)
  • Deputy Mayor Beres
  • Councillor Luciani
  • Councillor Parker
  • Councillor Parsons
  • Councillor Rosehart
  • Councillor Spencer
Staff:
  • Kyle Pratt, Chief Administrative Officer
  • Tanya Daniels, Director of Corporate Services/Clerk
  • Sheena Pawliwec, Director of Finance/Treasurer
  • Johnathon Graham, Director of Operations & Development
  • Julie Columbus, Director of Recreations, Culture & Parks
  • Cephas Panschow, Development Commissioner
  • Amelia Jaggard, Deputy Clerk

1.
Call to Order

 

2.
Closed Session

 

3.
Moment of Silence

 

4.
Adoption of Agenda

 
  • Resolution #2023-147
    Moved By:Councillor Parker
    Seconded By:Councillor Parsons

    THAT the Agenda as prepared for the Council meeting of April 11, 2023, with agenda item 13.7.3 (Staff Report RCP 23-19 Tillsonburg Community Centre – Award of Tender) being dealt with immediately following agenda item 7.2 (A+Link Architecture Inc. Re: Tillsonburg Community Centre Renovation),  be approved.

    Carried

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

No disclosures of pecuniary interest were declared.

6.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.230327 Regular Council Minutes.pdf
  • Resolution #2023-148
    Moved By:Councillor Rosehart
    Seconded By:Councillor Luciani

    THAT the Council meeting minutes dated March 27, 2023, be approved.

    Carried

7.
Presentations

 

7.1
Volunteer Achievement Award Presentation - Rosemary Dean

 

Mayor Gilvesy and Carrie Lewis, Chair, Museum, Culture, Heritage and Special Awards Advisory Committee, presented Rosemary Dean with the Town's Volunteer Achievement Award in recognition of her outstanding volunteer contributions. 

7.2
A+ Link Architecture Re: Tillsonburg Community Centre Renovation

This item has attachments. 
1.A+Link Architecture Presentation Tillsonburg Community Centre Renovation April 11, 2023.pdf

Alicia Lesniak, A+Link Architecture, appeared before Council to provide an overview of the Tillsonburg Community Centre renovation designs.

Opportunity was provided for comments and questions from Council. 

Staff are currently reviewing adding five accessible parking spaces to be located near the east side building entry.

  • Resolution #2023-149
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Spencer

    THAT Council receives the presentation from A+Link Architecture Inc. regarding the Tillsonburg Community Centre Renovation, as information.

    Carried

    Agenda item 13.7.3 was dealt with next.


8.
Public Meetings

 

9.
Planning Reports

 

10.
Delegations

 

10.1
Lauren Johnson Re: Diversity in Tillsonburg

This item has attachments. 
1.Delegation Request Lauren Johnson April 11.pdf

Lauren Johnson appeared before Council to ask that a Town of Tillsonburg diversity, equity and inclusion committee be created. 

  • Resolution #2023-151
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    THAT Council receives the delegation from Lauren Johnson as information.

    Carried

10.2
Oxford County Pride Committee Re: Rainbow crosswalk, and township pride progress flag endorsement

This item has attachments. 
1.Oxford County Pride Committee Delegation Request April 11, 2023.pdf

Tami Murray, on behalf of the Oxford County Pride Committee, appeared before Council to ask that the Town endorse the installation of a progress pride flag crosswalk. The Oxford County Pride Committee would pay the installation and future maintenance.  

  • Resolution #2023-152
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Council receives the delegation from Tami Murray on behalf of the Oxford County Pride Committee, as information.

    Carried

10.3
Jim Thompson Re: Proposed sidewalk (Pheasant Court)

This item has attachments. 
1.Delegation Request Jim Thompson April 11, 2023.pdf
2.Petition April 11, 2023.pdf

Jim Thompson appeared before Council to ask that the Town not install the proposed sidewalk on Pheasant Court.

  • Resolution #2023-153
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Rosehart

    THAT Council receives the delegation from Jim Thompson as information;

    AND THAT the proposed sidewalk on the east side of the cul-de-sac be eliminated from the project. 

    Carried

10.4
United Way Oxford Re: Tillsonburg Transition House

This item has attachments. 
1.Delegation Request United Way Oxford April 11, 2023.pdf
2.United Way Oxford Presentation to Tillsonburg Council 2023.pdf

Kelly Gilson, Executive Director, United Way Oxford, appeared before Council to provide support for the United Way Oxford's community improvement plan application as presented under agenda item 13.3.3. 

  • Resolution #2023-154
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT Council receives the delegation from Kelly Gilson on behalf of United Way Oxford, as information.

    Carried

11.
Deputation(s) on Committee Reports

 

11.1
CS 23-08 Accessibility Advisory Committee Recommendation

This item has attachments. 
1.CS 23-08 Accessibility Advisory Committee Recommendation.pdf

Staff noted that the approximate cost to install an accessible push button would be $5,000. 

  • Resolution #2023-155
    Moved By:Councillor Parsons
    Seconded By:Councillor Luciani

    THAT report CS 23-08 Accessibility Advisory Committee Recommendation be received as information.

    Carried

12.
Information Items

 

12.1
Rural Ontario Municipal Association Re: Strengthening Municipal Codes of Conduct

This item has attachments. 
1.ROMA Strengthening Municipal Codes of Conduct March 22, 2023.pdf

12.2
County of Renfrew Violence Against Women Resolution March 2023

This item has attachments. 
1.County of Renfrew Violence Against Women Resolution March 2023.pdf

12.3
Treva Lonsbary Letter to Council

This item has attachments. 
1.Treva Lonsbury Letter to Council April 3, 2023.pdf

12.4
2023 Ontario Senior of the Year Award Nominations

This item has attachments. 
1.2023 SOTY Call for Nominations.pdf
  • Resolution #2023-156
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    THAT Council receives the correspondence from the County of Renfrew Violence Against Women Resolution dated March 2023, the letter from Treva Lonsbary dated April 3, 2023, and the correspondence from the Ministry for Seniors and Accessibility dated March 2023, as information.

    AND THAT the letter from Treva Lonsbary dated April 3, 2023 be referred to staff for a report back to Council.

    Carried
  • Resolution #2023-157
    Moved By:Councillor Spencer
    Seconded By:Deputy Mayor Beres

    THAT Council receives the correspondence from the Rural Ontario Municipal Association dated March 22, 2023, and

    THAT Town of Tillsonburg Council express support to ROMA in their efforts regarding strengthen of Municipal Codes of Conduct; and

    THAT the Clerk be directed to circulate a letter of support to ROMA, AMO, Honourable Doug Ford, Premier of Ontario; the Honourable Steve Clark, Minister of Municipal Affairs and Housing; the Honourable Stephen Blais, Orléans MPP; and the Honourable Ernie Hardeman, Oxford MPP.

    Carried

13.
Staff Reports

 

13.1
Chief Administrative Officer

 

13.2
Corporate Services

 

13.3
Economic Development

 

13.3.1
EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood Haven Drive

This item has attachments. 
1.EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood Haven Drive.pdf
2.Offer_to_Purchase-R_and_J_Bamford.pdf
  • Resolution #2023-158
    Moved By:Councillor Luciani
    Seconded By:Councillor Parker

    THAT report EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-Way Lands South of Wood Haven Drive be received; and

    THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with Robert and Jane Bamford and to execute any documents required to effect a transfer of the property for a portion of the Right-of-Way lands, described as the Westerly part of Part 8, Plan 41R-940. 

    Carried

13.3.2
EDM 23-05 Request for Extension - Agreement of Purchase and Sale with 2776807 Ontario Inc

This item has attachments. 
1.EDM 23-05 Request for Extension - Agreement of Purchase and Sale with 2776807 Ontario Inc.pdf
  • Resolution #2023-159
    Moved By:Councillor Spencer
    Seconded By:Deputy Mayor Beres

    THAT report EDM 23-05 Request for Extension – Agreement of Purchase and Sale with 2776807 Ontario Inc be received; and

    THAT an extension in the closing date for the Agreement of Purchase and Sale between the Town of Tillsonburg and 2776807 Ontario Inc to a date at the end of July, 2023, along with minor changes in various dates as required, be granted. 

    Carried

13.3.3
EDM 23-06 Community Improvement Plan Application and Funding Request – United Way Oxford

This item has attachments. 
1.EDM 23-06 Community Improvement Plan Application and Funding Request - United Way Oxford.pdf
2.Letter-United_Way_Request_to_Council.pdf
3.Application-Community_Improvement_Plan-United_Way_Oxford.pdf
  • Resolution #2023-160
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT report EDM 23-06 Community Improvement Plan Application and Funding Request – United Way Oxford be received; and

    THAT United Way Oxford be approved for the Accessibility Renovation Grant in matching funds to a maximum contribution of $3,000; the Strategic Level of the Tax Increment Equivalent Grant Back Program and the Permit Fee Grant Back Program as offered by the Town’s Community Improvement Plan if applicable; and

    THAT the request for an additional grant of $15,000 be referred to the 2024 budget deliberations.  

    Carried

13.4
Finance

 

13.5
Fire and Emergency Services

 

13.6
Operations and Development

 

13.6.1
OPD 23-15 County of Oxford, Town of Tillsonburg Water and Wastewater Operating Authority Service

This item has attachments. 
1.OPD 23-15 County of Oxford, Town of Tillsonburg Water and Wastewater Operating Authority Service.pdf
  • Resolution #2023-161
    Moved By:Councillor Parsons
    Seconded By:Councillor Parker

    THAT report OPD 23-15 County of Oxford, Town of Tillsonburg Water & Wastewater Operating Authority Service report be received as information; and

    THAT Council direct staff to notify the County of Oxford that it is opposed to the removal of the Town of Tillsonburg being the authorized Operating Authority; and

    THAT Council direct Town Staff to work with County Staff to investigate this matter further to determine all of the details and impacts and report back to Council for reconsideration.

    Carried

13.6.2
OPD 23-16 TGO Inter-Community Voyago Contract Extension

This item has attachments. 
1.OPD 23-16 TGO Inter-Community Voyago Contract Extension.pdf
2.Schedule K.pdf
  • Resolution #2023-162
    Moved By:Councillor Luciani
    Seconded By:Councillor Rosehart

    THAT report OPD 23-16 T:GO Inter-Community Voyago Contract Extension be received; and

    THAT the CAO and Director of Operations & Development be authorized to execute a contract extension with 94765 Ontario Ltd - Voyago for the T:GO Inter-Community Service for a period of two (2) years ending on March 31, 2025 as per the new/updated pricing. 

    Carried

13.7
Recreation, Culture and Parks

 

13.7.1
RCP 23-17 Waterpark Renovation Project Update

This item has attachments. 
1.RCP 23-17 Waterpark Renovation Project Update.pdf
  • Resolution #2023-163
    Moved By:Councillor Rosehart
    Seconded By:Councillor Spencer

    THAT Report RCP 23-17 Waterpark Renovation Project Update be received for information.

    Carried

13.7.2
RCP 23-18 Request for 4 Additional Youth Leaders

This item has attachments. 
1.RCP 23-18 Request for 4 Additional Youth Leaders.pdf
  • Resolution #2023-164
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Parker

    THAT Report RCP 23-18 Request for 4 Additional Youth Leaders be approved; and

    THAT the 2023 RCP Operating Budget be updated to reflect the increase in part time wages and additional program revenue generated by Day Camp registration.

    Carried

13.7.3
RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender

This item has attachments. 
1.RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender.pdf
  • Resolution #2023-150
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Report RCP 23-19 Tillsonburg Community Centre Renovation – Award of Tender be received as information; and

    THAT Council awards the tender to Elgin Contracting and Restoration Ltd., in the amount of $5,120,000 +HST; and

    THAT the incremental project funding shortfall net of identified DC funding of $788,533 be covered by $220,622 of unspent funds from the Splash Pad portion of the project and that funding sources to include annual surplus funds, DC funding, and/or debenture for the residual $567,911 shortfall be deferred until project completion and a final report brought back to Council. 

    Carried

    Agenda item 10.1 was dealt with next.


13.8
Hydro Operations

 

13.8.1
HYD 23-01 Options for the Future of Tillsonburg Hydro Inc

This item has attachments. 
1.HYD 23-01 Options for the Future of Tillsonburg Hydro Inc.pdf

Ravi Baichan, General Manager of Hydro Operations, appeared before Council to provide an overview of the report. 

  • Resolution #2023-165
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    THAT report HYD 23-01 titled Options for the Future of Tillsonburg Hydro Inc. be received as information; and

    AND THAT Councils recommendation is Option 3 – Status Quo.

    Carried

14.
New Business

 

15.
Consideration of Minutes

 

15.1
Advisory Committee Minutes

This item has attachments. 
1.230321 Accessibility Advisory Committee Minutes.pdf
2.230207 Community Health Care Committee Minutes.pdf
3.230223 Tillsonburg Airport Advisory Committee Minutes.pdf
4.230322 Museum, Culture, Heritage and Special Awards Advisory Committee Minutes.pdf
5.230228 Parks Beautification and Cemetery Advisory Committee Minutes.pdf
6.230328 Parks Beautification and Cemetery Advisory Committee Minutes.pdf
7.230330 Tillsonburg Airport Advisory Committee Minutes.pdf
8.230329 Affordable and Attainable Housing Committee Minutes.pdf
9.230321 Economic Development Committee Meeting Minutes.pdf
  • Resolution #2023-166
    Moved By:Councillor Parsons
    Seconded By:Councillor Rosehart

    THAT Council receives the Accessibility Advisory Committee Minutes dated March 21, 2023, the Community Health Care Committee Minutes dated February 7, 2023, the Tillsonburg Airport Advisory Committee Minutes dated February 23 and March 30, 2023, the Museum, Culture, Heritage and Special Awards Advisory Committee Minutes dated March 22, 2023, the Parks Beautification and Cemetery Advisory Committee Minutes dated February 28 and March 28, 2023, the Affordable and Attainable Housing Committee Minutes March 29, 2023 and the Economic Development Committee Meeting Minutes dated March 21, 2023, as information. 

    Carried

16.
Motions/Notice of Motions

 

Staff confirmed the requested staff report would include financial impacts for both the committee and coalition participation. 

  • Resolution #2023-167
    Moved By:Councillor Spencer
    Seconded By:Councillor Parsons

    THAT staff be directed to provide a report to Council by August 2023 regarding the following:

    1. The establishment of a Tillsonburg EDI (equity, diversity and inclusivity) Committee with a mandate to include, but not limited to, the following:
      a. To lead the development and submission of an application to join the CIM including the identification of key stakeholders, gathering community input and the development of an action plan;
      b. To provide recommendations to council on the action plan's implementation;
      c. To report on the municipality's progress on its action plan;
      d. To provide staff and council with an inclusive and equitable lens through which internal services and policies could receive feedback as requested; and
    2. Draft terms of reference for the Committee and any further recommendations on the resources required for the committee to be successful; and
    3. The steps necessary for the Town of Tillsonburg to meet the requirements of joining the CCUNESCO Coalition of Inclusive Municipalities (CIM) including any staffing or budgetary impacts.
    Carried
  • Resolution #2023-168
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Spencer

    THAT, in alignment to RCP staff report titled “Land Acknowledgement Update“ and recommendations of March 27, 2023, council include the following Nations names within the Indigenous Land Acknowledgment read at each Council meetings:
    a)    Anishinabek (Ah-nish-in-a-bek), 
    b)    Haudenosaunee (Ho-den-no-sho-nee) and 
    c)    Attawandaron (Add-a-won-da-run)
    AND THAT, staff be directed to invite Professor Cody Groat for an education session for open council, regarding Truth and Reconciliation – Calls to Action #57, as it pertains to Municipal Governments.  

    Carried
  • Resolution #2023-169
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT an option for a roundabout, traffic light or other measures at Dereham Dr.  and Quarter Town Line be investigated to ensure the utmost safety will be achieved in the vicinity of Westfield School and that this forms part of the Tillsonburg Transportation Master Plan.

    AND THAT the concerns highlighted in the paradigm traffic study from the Performance Realty Corporation be included in the RFP for the Master Transportation Plan. 

    Carried

17.
Resolutions/Resolutions Resulting from Closed Session

 

18.
By-Laws

 

18.1
By-Law 2023-038, to repeal By-Law 2021-107 being a by-law to appoint an Interim Treasurer (Renato Pullia)

This item has attachments. 
1.By-Law 1.pdf

18.2
By-Law 2023-040, to authorize an agreement of purchase and sale with Robert and Jane Bamford for a portion of the Right-of-Way lands described as the Westerly part of Part 8, Plan 41R-940

This item has attachments. 
1.By-Law 2.pdf
2.By-Law 2 Schedule A.pdf
  • Resolution #2023-170
    Moved By:Councillor Parker
    Seconded By:Councillor Parsons

    THAT By-Law 2023-038, to repeal By-Law 2021-107 being a by-law to appoint an Interim Treasurer (Renato Pullia); and

    By-Law 2023-040, to authorize an agreement of purchase and sale with Robert and Jane Bamford for a portion of the Right-of-Way lands described as the Westerly part of Part 8, Plan 41R-940, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

19.
Confirm Proceedings By-law

This item has attachments. 
1.Confirming By-Law April 11.pdf
  • Resolution #2023-171
    Moved By:Councillor Luciani
    Seconded By:Councillor Rosehart

    THAT By-Law 2023-037, to Confirm the Proceedings of the Council Meeting held on March 27, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

20.
Items of Public Interest

 

Nominations are open for the annual Town of Tillsonburg Citizen of the Year Award. The deadline for nominations is Friday, April
14, 2023, at noon. Visit www.tillsonburg.ca/citizen to learn more and submit your nomination.

21.
Adjournment

 
  • Resolution #2023-172
    Moved By:Councillor Rosehart
    Seconded By:Deputy Mayor Beres

    THAT the Council meeting of April 11, 2023 be adjourned at 8:33 p.m.

    Carried
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