The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, February 28, 2019
Time:	6:00 P.m. - 10:30 P.m.
Location:	Council Chambers 200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

3.

Adoption of Agenda

• Proposed Resolution #1

  THAT the Agenda as prepared for the Council meeting of Thursday, February 28, 2019 be adopted.

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #2

  THAT the Minutes of the Council meeting held on February 11, 2019 and the Council Budget meeting held on February 19, 2019 be approved. 

7.

Presentations

8.

Public Meetings

9.

Planning Applications

10.

Delegations

10.1

Town of Tillsonburg Concert Series

Presented by: William (Bill) Carruthers

• Proposed Resolution #3

  THAT Council receives the delegation regarding the Town of Tillsonburg Concert Series presented by Bill Carruthers, as information.

11.

Deputation(s) on Committee Reports

12.

Information Items

12.1

Correspondence - Ministry of Municipal Affairs and Housing

• Proposed Resolution #4

  THAT Council receives the correspondence from the Ministry of Municipal Affairs and Housing, as information.

12.2

Correspondence - Ministry of Finance - OMPF

• Proposed Resolution #5

  THAT Council receives the correspondence from the Ministry of Finance, as information.

12.3

Correspondence - Ministry of Development, Job Creation and Trade

• Proposed Resolution #6

  THAT Council receives the correspondence from the Ministry of Development, Job Creation and Trade, as information.

12.4

Regional Reform Report - Woodstock City Council

• Proposed Resolution #7

  THAT Council receives the report for Woodstock City Council regarding regional government review, as information.

13.

Staff Reports

13.1

Chief Administrative Officer

13.2

Clerk's Office

13.2.1

CLK 19-07 - Committees of Council Additional Appointments

• Proposed Resolution #8

  THAT Council receives Report CLK 19-07, Committees of Council Additional Appointments;

  AND THAT By-Law 4276, to amend Schedule A of By-Law 4247, be brought forward for Council consideration.

13.3

Development and Communication Services

13.4

Finance

13.4.1

FIN 19-04 - 2019 - Proposed Draft Budget Adjustments

• Proposed Resolution #9

  THAT Council receives Report FIN 19-04 2019 Proposed Draft Budget Adjustments as information.

13.4.2

FIN 19-05 - 2019 - Final Budget and Departmental Business Plans

• Proposed Resolution #10

  THAT Council receives report FIN 19-05 2019 Final Budget and Departmental Business Plans;

  AND THAT the 2019 Budget in the amount of $15,721,700 from taxation be adopted;

  AND FURTHER THAT a by-law be brought forward setting the 2019 Property Tax Rates.

13.5

Fire and Emergency Services

13.6

Operations

13.6.1

OPS 19-03 - Results for Tender RFT 2019-003 Single Axle Cab and Chassis

• Proposed Resolution #11

  THAT Council receives Report OPS 19-03, Results for Tender RFT 2019-003 Single Axle Cab and Chassis;

  AND THAT Council award Tender RFT 2019-003 to TEAM Truck Centers of Woodstock, ON at a cost of $120,382.08 (net HST included), the lowest bid received.

13.7

Recreation, Culture & Park Services

13.7.1

RCP 19-10 - Update to the Municipal Alcohol Policy

• Proposed Resolution #12

  THAT Council receives Report RCP 19-10, Update to the Municipal Alcohol Policy;

  AND THAT Council approves the updated Municipal Alcohol Policy;

  AND THAT a by-law be brought forward for consideration.

14.

New Business

15.

Consideration of Committee Minutes

15.1

Committee Minutes

• Proposed Resolution #13

  THAT Council receives the Economic Development Advisory Committee Minutes dated January 8, 2019 and February 12, 2019, the Cultural, Heritage and Special Awards Advisory Committee Minutes dated February 5, 2019, the Parks, Beautification and Cemetery Advisory Committee Minutes dated February 7, 2019, the Accessibility Advisory Committee Minutes dated February 13, 2019, and the Tillsonburg Transit Advisory Committee Minutes dated February 14, 2019, as information.

15.2

Long Point Region Conservation Authority Board Minutes

• Proposed Resolution #14

  THAT Council receives the Long Point Region Conservation Authority Board Minutes dated January 9, 2019, as information.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

By-Law 4266, To Adopt a Municipal Alcohol Policy (M.A.P.)

18.2

By-Law 4274, To Adopt a Council-Staff Relations Policy

18.3

By-Law 4275, To Adopt a Pregnancy and Parental Leave for Members of Council Policy

18.4

By-Law 4276, To Amend Schedule A of By-Law 4247

• Proposed Resolution #15

  THAT By-Law 4266, To Adopt a Municipal Alcohol Policy (M.A.P.); and 

  By-Law 4274, To Adopt a Council-Staff Relations Policy; and

  By-Law 4275, To Adopt a Pregnancy and Parental Leave for Members of Council Policy; and

  By-Law 4276, To Amend Schedule A of By-Law 4247, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• Proposed Resolution #16

  THAT By-Law 4277, to Confirm the Proceedings of the Council meeting held on February 28, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #17

  THAT the Council Meeting of Thursday, February 28, 2019, be adjourned at ___ p.m.