COUNCIL BUDGET MEETING

MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Molnar
  • Deputy Mayor Beres
  • Councillor Gilvesy
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
Regrets:
  • Councillor Esseltine
Staff:
  • David Calder, CAO
  • Donna Wilson, Town Clerk
  • Kevin De Leebeeck, Director of Operations
  • Rick Cox, Director of Recreation, Culture and Parks
  • Jeff Smith, Fire Chief
Regrets:
  • Dave Rushton, Director of Finance
  • Amelia Jaggard, Legislative Services Coordinator

1.
Call to Order

The Meeting was called to order at 4:30 p.m.

2.
Adoption of Agenda

  • Resolution #1
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the Agenda as prepared for the Council Budget Meeting of Tuesday, February 19, 2019, be adopted.

    Carried

3.
Moment of Silence

4.
Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

5.
Adoption of Council Minutes of Previous Meeting
This item has attachments.

1.Post-Meeting Minutes - Council Budget Meeting_Jan29_2019 - English.pdf
  • Resolution #2
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the Minutes of the Council Budget Meeting of January 29, 2019, be approved.

    Carried

6.
Staff Reports

6.1
FIN 19-06 - Summary of 2019 Budget Changes to January 29, 2019
This item has attachments.

1.FIN 19 - 06 Summary of 2019 Capital Budget Changes to January 29, 19.pdf
2.2019 Budget Summary - Jan 29 2019.pdf
3.2019 Council Grant Deliberations Summary.pdf
  • Resolution #3
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    THAT Council receives Report FIN 19 -06 Summary of 2019 Budget  Changes to January 29, 2019, as information;

    AND THAT the 2019 Budget and Business Plans be brought forward at the February 28, 2019 Council Meeting for consideration.

    Carried

6.2
FRS 19-01 - Budget Issue Paper: Strategic Plan Implementation & Costing Analysis
This item has attachments.

1.FRS 19-01 Budget Paper - Strategic Plan Implementation and Costing.pdf

Fire Chief Smith provided an overview of the implementation and costs.

Council were given the opportunity to ask questions.

 

  • Resolution #4
    Moved By:Councillor Luciani
    Seconded By:Deputy Mayor Beres

    THAT Report FRS 19-01 Budget Issue Paper: Strategic Plan Implementation & Costing Analysis is received, as information;

    AND THAT the Fire Chief is directed to implement the Recommendations as contained within the Fire Services Strategic Planning Committee Final Report dated November, 2018, with the exception of items 3, 7 & 8.

    Carried

6.3
RCP 19-11 - Station Arts Building Order Compliance
This item has attachments.

1.RCP 19-11 - Station Arts Building Order Compliance.pdf
2.RCP 19-11 - ATT 01 - Building Compliance project option to Town Feb 2019.pdf
3.RCP 19-11 - ATT 02 - Updated Compliance Option Cost Estimates.pdf

The final award of any work will come to council for approval.

  • Resolution #5
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives Report RCP 19-11 Station Arts Building Compliance;

    AND THAT Council gives pre-budget approval for up to $20,000 from reserves for staff to proceed with assembling the necessary design work to apply for a building permit by April 1, 2019;

    AND THAT Council approves Option 2 - With sprinklers to meet the requirements of Unsafe Building Order UBO 10-15-2018.

    Carried

7.
Motions/Notice of Motions for which Previous Notice Was Given

7.1
Councillor Rosehart

#6 Grass Cutting

 The request was to improve the maintenance at the Cemetery beyond what staff currently are able to provide.

#7 Concert Series

Staff provided an update on the cost to the Town of the first two events that were cancelled and the cost of the recent valentine dance?  

The next event is March 23, 2019 and the hope is to operate the event at a profit.  The events are to build cultural events within the Town of Tillsonburg.

  • Resolution #6
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the Town contract the grass cutting at the cemetery in order to improve the operational standards at the cemetery.

    Defeated
  • Resolution #

    Resolution number 9 to 16 have been withdrawn.

  • Resolution #7
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT The Concert Series in the Amount of $12,000 be removed from the 2019 Budget.

    Defeated
  • Resolution #8
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT The FTE Financial Coordinator position be contracted for one year from the  2019 Budget 

    Carried

7.2
Councillor Gilvesy

  • Resolution #17
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the 2019 Draft Budget be brought back for council’s consideration with a 2.2% levy increase which represents a reduction of 0.6% from the current proposed budget;

    AND THAT no additional funds shall be derived from reserves or debentured to cover this reduction in the 2019 Budget;

    AND THAT a budget meeting be set for February 28, 2019.

    Carried

8.
Motions/ Notice of Motions

9.
Confirm Proceedings By-law
This item has attachments.

1.By-Law 4273 Confirming Feb. 19.pdf
  • Resolution #18
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT By-Law 4273, To Confirm the Proceedings of the Council Meeting held on February 19, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

10.
Adjournment

  • Resolution #19
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT the Council Budget Meeting of Tuesday, February 19, 2019, be adjourned at 6:08 p.m.

    Carried
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