The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

-
LPRCA
4 Elm St
Tillsonburg

1.
Call to Order

 

2.
Closed Session (4:45 p.m.) 

 

  • THAT Council move into Closed Session to consider the following: 

    2.5.1 EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman Innovation Park Lands

    239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    2.5.2 EDM 23-12 CLD Project Big Swing Update 

    239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    2.5.3 Human Resources Matter 

    239 (2) (d) labour relations or employee negotiations;

2.1
Adoption of Agenda

 

2.2
Disclosures of Pecuniary Interest and the General Nature Thereof

 

2.3
Adoption of Closed Session Minutes

 

2.4
Adoption of Closed Session Minutes from Advisory Committees 

 

2.5
Reports

 

2.5.1
EDM 23-11 CLD Second Letter of Intent - Phase 2 Van Norman Innovation Park Lands

 

2.5.2
EDM 23-12 CLD Project Big Swing Update

 

2.5.3
Human Resources Matter

 

2.6
Back to Open Session

 

3.
Moment of Silence

 

4.
Adoption of Agenda (6:00 p.m.) 

 

  • THAT the agenda for the Council meeting of October 23, 2023, be approved with the following amendment:

    • Agenda Item 11.5 – A resolution from the Police Services Board meeting of October 18, 2023 was added as supplemental information to the report

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

6.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.Post-Meeting Minutes - CM_Oct10_2023 - English.pdf

  • THAT the Council meeting minutes dated October 23, 2023 be approved. 

7.
Presentations

 

7.1
Presentation of the Poppy 

 

Presented by: Don Burton, Chair, Royal Canadian Legion Branch 153

8.
Public Meetings

 

8.1
Town of Tillsonburg, Additional Residential Units (ARUs) OP22-15-7; ZN7-22-13

This item has attachments. 
1.ZN7-22-13_OP22-15-7_rpt_and_attachments.pdf

  • THAT Council of the Town of Tillsonburg advise the County of Oxford that the Town supports the Official Plan Amendment application initiated by the Town of Tillsonburg, to amend the policies of the Low Density Residential District and Entrepreneurial District to allow for the development of ARUs within the Town of Tillsonburg, in accordance with Provincial direction; and 


    THAT the Council of the Town of Tillsonburg approve in principle the Zone Change application submitted by the Town of Tillsonburg, to amend the existing provisions to permit the development of Additional Residential Units throughout the Town.

9.
Planning Reports

 

10.
Delegations

 

11.
Deputation(s) on Committee Reports

 

11.1
CS 23-19 Youth Advisory Committee - Surveillance Cameras for the Pride Crosswalk

This item has attachments. 
1.YAC Surveillance Cameras for the Pride Crosswalk.pdf
    1. THAT report titled “Surveillance Cameras for the Pride Crosswalk” be received as information; and
    2. THAT Council approve the recommendation of the Youth Advisory Council as follows:

      THAT the Youth Advisory Council recommends to Council that surveillance cameras be installed for the pride crosswalk on Broadway and Bridge.

11.2
CAO 23-21 Economic Development Advisory Committee Membership

This item has attachments. 
1.CAO 23-21 Economic Development Advisory Committee Membership.pdf
    1. THAT report titled “CAO 23-21 Economic Development Advisory Committee Membership” be received as information; and
    2. THAT Council approve the recommendation of the Economic Development Advisory Committee as follows: “THAT the Economic Development Advisory Committee recommends to Council that the Committee’s Terms of Reference be amended for this term to allow for 13 members with Cedric Tomico being re-appointed as a citizen member.”

11.3
CAO 23-22 Updates to the Physician Recruitment Matrix

This item has attachments. 
1.CAO 23-22 Updates to the Physician Recruitment Matrix.pdf
2.Appendix A - Updated Shared Physician Recruitment Incentive Support Model - October 2023.pdf
    1. THAT report titled “CAO 23-22 Updates to the Physician Recruitment Matrix” be received as information; and
    2. THAT the Shared Physician Recruitment Incentive Support Model be amended, as attached in Appendix A.

11.4
Business Improvement Area - Board of Management Decision

 

11.5
Traffic Advisory Committee Resolution - Stop Signs

This item has attachments. 
1.Traffic Advisory Committee Resolution - Stop Signs .pdf
2.454-October 18-Additional Stop Signs-signed.pdf
    1. THAT report titled “CS 23-18 Traffic Advisory Committee Stop Sign Recommendations” be received as information; and
    2. THAT Council approve the recommendation of the Traffic Advisory Committee as follows:

       

      THAT the Traffic Advisory Committee recommends to Council the installation of an all-way stop at the following locations, subject to updating By-Law 2022-011 A by-Law to regulate traffic and parking of motor vehicles"

      • Brock Street West and Bidwell Street;
      • Rolph Street and Bear Street;
      • Ridge Boulevard, Goldenrod Drive and Thistle Court; and
      • Christie Street and Allen Street; and

      THAT a notice period of 60 days be given to the Tillsonburg District Memorial Hospital of the above changes to Rolph Street and Bear Street, and

    THAT a By-law be presented to Council for consideration to effect the following:

      1. To approve the Bidwell Street and Brock Street West to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting
      2. To approve the Rolph Street and Bear Street to all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting
      3. To approve that Ridge Boulevard, Goldenrod Drive and Thistle Court be changed to an all-way stop control, subject to an approved updated by-law received for the November 6th Council meeting; and
      4. To approve the Christie Street and Allen Street all-way stop control

12.
Information Items

 

  • THAT the following information items are received as information: 

13.
Staff Reports

 

13.1
Chief Administrative Officer

 

13.2
Corporate Services

 

13.3
Economic Development

 

13.4
Finance

 

13.4.1
FIN 23-24 2023 Debenture Issuance Report

This item has attachments. 
1.FIN 23-24 2023 Debenture Issuance Report.pdf
2.FIN 23-24 - Appendix A - General Borrowing - Lower Tier - Borrowing By-law - Ongoing Capital Works.pdf
3.FIN 23-24 - Appendix A - Schedule B.pdf

  • THAT report titled “2023 Debenture Issuance Report” be received as information; and

    THAT a by-law “to authorize the submission of an application to ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”) for financing the Lake Lisgar Water Park Building Reno and the Beech Blvd/Stoney Creek Retaining Walls capital works of THE CORPORATION OF THE TOWN OF TILLSONBURG; and to authorize long-term borrowing for such capital works through the issuance of debentures by the COUNTY OF OXFORD to OILC” be presented to Council for consideration.

13.5
Fire and Emergency Services

 

13.6
Operations and Development

 

13.6.1
OPD 23-39 Hangar Land Lease Memorandum of Understanding - Taxiway C1-10

This item has attachments. 
1.Hangar Land Lease Memorandum of Understanding - Taxiway C1-10.pdf
2.Hangar C1-10 Memorandum of Understanding BlueStar.pdf
    1. THAT report titled Hangar Land Lease Memorandum of Understanding Taxiway C1-10 be received as information; and,
    2. THAT a By-law be presented to Council for consideration to execute the Hangar Land Lease Memorandum of Understanding Taxiway C1 Lot #10 with Mike Perovich, President, BlueStar Hangar Inc.

13.7
Recreation, Culture and Parks

 

13.7.1
RCP 23-38 Town of Tillsonburg 2023 Summer Day Camp

This item has attachments. 
1.Town of Tillsonburg 2023 Summer Day Camp.pdf

  • THAT report RCP 23-38 titled Town of Tillsonburg 2023 Summer Day Camp be received as information.

13.7.2
RCP 23-33 Canadian Geese Population Assessment

This item has attachments. 
1.RCP 23-33 Canadian Geese Population Assessment .pdf
    1. THAT report titled RCP 23-37 be received as information; and
    2. THAT Parks Staff action a plan including decoys and shoreline naturalization in the Spring of 2024 to deter nesting of Canada Geese and decrease the population along Lake Lisgar; and
    3. THAT the costing be incorporated in the 2024 Parks Operating budget.

14.
New Business

 

15.
Consideration of Minutes

 

15.1
Advisory Committee Minutes

This item has attachments. 
1.231010 Economic Development Advisory Committee Minutes.pdf
2.230920 Police Service Board Minutes.pdf

  • THAT the following Advisory Committee minutes are received as information: 

    • Economic Development Advisory Committee Minutes dated October 10, 2023
    • Police Service Board Minutes dated September 20, 2023

16.
Motions/Notice of Motions

 

16.1
Councillor Spencer - Dress Purple Day 

 

  • WHEREAS Children Aids Societies across Ontario, including Oxford County, raise awareness about the important role that individuals and communities play in supporting vulnerable children, youth, and families through the provincial Dress Purple Day campaign;

    BE IT THEREFORE RESOLVED

    THAT the Town of Tillsonburg recognize Dress Purple Day, previously known as “Child Abuse Month” on October 27th, annually; and

    THAT the Town of Tillsonburg lights up the clock tower in purple light annually in support of  Dress Purple Day; and

    THAT the Town of Tillsonburg shares a recognition post on social media outlets, annually on October 27th

17.
Resolutions/Resolutions Resulting from Closed Session

 

18.
By-Laws

 

  • THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

19.
Confirm Proceedings By-law

 

  • THAT By-Law 2023-000, to Confirm the Proceedings of the Council Meeting held on October 23, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

20.
Items of Public Interest

 

21.
Adjournment

 

  • THAT the Council meeting of October 10, 2023, be adjourned at _:__. 

No Item Selected