MINUTES

Meeting #:
Date:
Time:
-
Location:
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Molnar
  • Deputy Mayor Beres
  • Councillor Esseltine
  • Councillor Gilvesy
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
Staff:
  • David Calder, CAO
  • Donna Wilson, Town Clerk
  • Kevin De Leebeeck, Director of Operations
  • Dave Rushton, Director of Finance
  • Rick Cox, Director of Recreation, Culture and Parks
  • Jeff Smith, Fire Chief
Regrets:
  • Amelia Jaggard, Legislative Services Coordinator

1.
Call to Order

The meetting was called to order at 5:00 p.m.

2.
Adoption of Agenda

  • Resolution #1
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the Agenda as prepared for the Council Budget Meeting of Thursday, January 24, 2019, be adopted.

    Carried

4.
Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

5.
Adoption of Council Minutes of Previous Meeting
This item has attachments.

1.Post-Meeting Minutes - Council Budget Meeting_Jan17_2019 - English.pdf
2.Post-Meeting Minutes - Council Budget Meeting_Jan21_2019 - English.pdf
  • Resolution #2
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT the minutes of the Council Budget Meeting on Thursday, January 17, 2019 and the minutes of the Council Budget Meeting on Monday, January 21, 2019, be approved.

    Carried

6.
Delegations

6.1
Tillsonburg Thunder Senior AA Hockey
This item has attachments.

1.Correspondence -Tillsonburg Thunder Senior AA Hockey.pdf
2.Attachment 1 2017 Net.pdf
3.Attachment 2 2018 Net.pdf

Mike and Kathy Holly appeared before Council and presented their request for Council support for Ribfest.

Council were given the opportunity to ask questions.

  • Resolution #3
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council receive the correspondence from Tillsonburg Thunder Senior AA Hockey Team, as information.

    Carried

7.
Information Items

7.1
Correspondence - Tillsonburg Tri-County Agricultural Society
This item has attachments.

1.Till Tri-County Ag Society Correspondence.pdf
  • Resolution #4
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council receive the correspondence from the Tillsonburg Tri-County Agricultural Society, as information.

    Carried

7.2
Cultural Grant Guidelines and Application
This item has attachments.

1.TCAC - Grant Guidelines and Application.pdf
2.Cultural Advisory Committee Application Report - Internal Document.pdf
  • Resolution #5
    Moved By:Councillor Luciani
    Seconded By:Councillor Esseltine

    THAT Council receive the grant application from the Cultural Advisory Committee, as information.

    Carried

7.3
Correspondence - Station Arts Centre
This item has attachments.

1.Correspondence - Station Arts Centre.pdf
  • Resolution #6
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receive the correspondence from the Station Arts Centre, as information.

    Carried

8.
Finance

8.1
FIN 19-04 - Debenture Financed Facility Rehabilitation
This item has attachments.

1.FIN 19 - 04 Debenture Financed Faciliy Rehabilitation.pdf
2.Debenture financed facility rehab summary.pdf

The Director of Finance

  • Resolution #7
    Moved By:Councillor Rosehart
    Seconded By:Councillor Gilvesy

    THAT Council receive report FIN 19-04 Debenture Financed Rehabilitation, as information. 

    Carried

9.
Budget Requests Supplementary Information

9.1
Capital Items Identified from January 7, 2019 Meeting
This item has attachments.

1.2019 - Capital Action Items Table.pdf
2.Memo - 2018-01-08 - LLWP reports from 2018.complete.pdf
3.FIN 18-26 ATT01 - Customer Service Delivery Model All Tables, Cover and Index.pdf
4.Conceptual Master Plan Drawing Update 2015.pdf
5.OPS MEMO 19-01 - Airport Feasibility Study.pdf
6.Downtown_Parking_and_Accessibility_Study-F(May7,18).pdf
7.Trails Master Plan.2015.Final.opt.pdf
8.OPS MEMO 19-02 - Public Works Salt Storage Facility EA.pdf
9.OPS 18-10 Attachment 1 - Sidewalk Connectivity Plan Map.pdf
10.OPS 18-21 2018 OCIF Top-Up Application.pdf
11.5 - Memo - 2018-01-21 - Scattering garden phasing.pdf
12.4 - Memo - 2018-01-21 - playground equipment replacement schedule.pdf
13.Memo - 2018-01-08 - MPMP and reports from 2018.complete.pdf
14.TCC NE parking expansion sketch - CJDL July 2018.pdf
15.RCP 17-50 - Visitor Parking Improvements at OPP Station.pdf
16.1 - Memo - 2018-01-21 - additional security gate at TCC.pdf
17.Operating Summary -Cost Code Summary Streetlights.pdf
18.2 - Memo - 2018-01-21 - operational savings from energy projects.pdf
19.3 - Memo - 2018-01-21 - operational savings from energy projects.graphs.pdf
20.Station Arts Centre Building Condition Assessment Report.pdf
21.Unsafe Building Order.pdf
22.6 - Memo - 2018-01-21 - Summer Place operational impacts.pdf
23.7 - Lake Lisgar Water Park and Summer Place_ FCA 2017 Report_.opt.pdf

Staff to look into storing equipment at another location in the off season in order to defer the need for an drive shed at the Cemetery.

Staff may look into selling assets to fund identified assets.

9.2
Operating Items Identified from January 21, 2019 Meeting
This item has attachments.

1.2019 - Operating Action Items Table.pdf
2.2019 Business Plan- Human Resources page 3.pdf
3.2019 Business Plan - Operations Services page 4.pdf
4.2019 Business Plan- Fire Services page3.pdf
5.OPS MEMO 19-03 - Ridership Cost Analysis.pdf
6.Carruthers Entertainment contract.2018-12-08.pdf
7.Memo - 2018-01-22 - Cost estimate to expand operating hours of Health Club.pdf
8.2019 Business Plan- Building Planning Bylaw page 2 - 3.pdf
9.DCS 15-10 Membership in the Southwestern Ontario Marketing Alliance.pdf
10.DCS 15-10 ATT01 - DCS 13-10 Southwestern Ontario Marketing Alliance.pdf
11.DCS 15-10 ATT02 - Comparison of SCOR, SOMA and SWEA(Dec8,11).pdf
12.2019 Business Plan- Economic Development page 2.pdf
13.Retail_Gap_Analysis-D(Jan2119).pdf

10.
Motion/Notice of Motions

10.1
Notice of Motion - Councillor Gilvesy - Capital Budget Project X92 SAG - Station Arts Building and Building Code Compliance

Staff to meet with the Station Arts Centre and look at all three options to determine what is the current solution for 2019.

  • Resolution #8
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Council review and discuss the following documentation regarding Capital Budget Project X92 SAG - Station Arts Building and Building Code Compliance:

    1. Facility Condition Assessment Report - Station Arts Building
    2. Unsafe Building Order - UBO-10-15-2018 - Tillsonburg Station Arts Centre
    Carried

10.2
Notice of Motion - Deputy Mayor Beres - Limit Grant Funding

  • Resolution #9
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council limit grant funding request to 1% of the 2019 final budget.

    Carried

10.3
Notice of Motion - Councillor Esseltine - Lake Lisgar Revitalization Hawkins Bridge Shoreline Protection Project

To prioritize this project

  • Resolution #10
    Moved By:Councillor Esseltine
    Seconded By:Councillor Luciani

    THAT Council direct staff to include the  Lake Lisgar Revitalization Hawkins Bridge Shoreline Protection Project including funding options in their 2019 budget and business plans for Council deliberations.

    Carried

10.4
Notice of Motion - Councillor Esseltine - South Ridge School Accessible Playground Development

It was suggested that the accessible playground be at the Town owned playground next to the school to benefit both the Town and the School.

At the February 11th, council meeting

 

  • Resolution #11
    Moved By:Councillor Esseltine
    Seconded By:Councillor Parker

    THAT Council direct staff to include the South Ridge School accessible playground development on town land as a cooperative project between the Town and the South Ridge Parent Council in their 2019 Budget and Business Plans for Council deliberation.

    Carried

11.
Motions

  • Resolution #
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT Staff bring forward costing information to place a splash pad at the Lisgar Waterpark for 2019 budget deliberations.

    Carried

11.1
Demolition of Summer Place

To look at the Memorial Park Master Plan when considering

11.2
Waterpark

11.3
Summer Place

  • Resolution #
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT Council review & discuss the documentation regarding capital budget summer place report and Lake Lisgar Waterpark.

    Carried

12.
Confirm Proceedings By-law
This item has attachments.

1.By-Law 4257 Confirming Jan. 24.pdf
  • Resolution #12
    Moved By:Councillor Gilvesy
    Seconded By:Councillor Rosehart

    THAT By-Law 4257, to Confirm the Proceedings of the Council meeting held on January 24, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

13.
Adjournment

  • Resolution #13
    Moved By:Councillor Parker
    Seconded By:Councillor Esseltine

    THAT the Council Budget Meeting of January 24, 2019, be adjourned at 6:41 p.m.

    Carried
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