The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

-
Council Chambers
200 Broadway, 2nd Floor

1.
Call to Order

 

2.
Closed Session (5:15 p.m.) 

 

  • THAT Council move into Closed Session to consider the following:

    2.4.1 EDM 23-05 CLD Letter of Intent - Phase 2 Van Norman Innovation Park Lands 

    239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 

    2.4.2 CS 23-12 IT Audit and Staff Support 

    239 (2) (a) the security of the property of the municipality or local board; and

    239 (2) (d) labour relations or employee negotiations. 

2.1
Adoption of Agenda

 

2.2
Disclosures of Pecuniary Interest and the General Nature Thereof

 

2.3
Adoption of Closed Session Council Minutes

 

2.4
Reports

 

2.4.1
EDM 23-05 CLD Letter of Intent - Phase 2 Van Norman Innovation Park Lands

 

2.4.2
CS 23-12 IT Audit and Staff Support

 

2.5
Back to Open Session

 

3.
Moment of Silence

 

4.
Adoption of Agenda (6:00 p.m.)

 

  • THAT the Agenda as prepared for the Council Meeting of June 14, 2023, be approved. 

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

6.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.Post-Meeting Minutes - CM_May23_2023 - English.pdf

  • THAT the Council meeting minutes dated May 23, 2023 be approved.

7.
Presentations

 

8.
Public Meetings

 

  • THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at -:-- p.m. 

8.1
CP 2023-167 - Minor Variance Application MV A01-23 - 18 William Street 

This item has attachments. 
1.A01-23t_rpt.pdf
2.Attachments for A01-23.pdf
3.A01-23t Presentation.pdf

  • That the Town of Tillsonburg Committee of Adjustment approve Application File A01-23, submitted by Meaghan Donkervoort and Eric Lockey, for lands described as LT 23 PL 1078; S/T A66342, 18 William Street, Town of Tillsonburg, as it relates to:

    1. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Exterior Side Yard, Minimum Width - to reduce the minimum required width from 7.5 m (24.6 ft) to 6.1 m (20.0 ft); and,
    2. Relief from Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Rear Yard, Minimum Depth - to reduce the minimum required depth from 12 m (39.3 ft) to 6.8 m (22.3 ft)

    to facilitate an addition comprising approximately 148.16 m2 (1,594.78 ft2) subject to the following conditions:

    As the proposed variances are:

    (i)      deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;

    (ii)      desirable for the appropriate development or use of the land;

    (iii)     in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and,

    (iv)    in-keeping with the general intent and purpose of the Official Plan.

  • THAT Council move out of Committee of Adjustment and move back into regular Council session at -:-- p.m. 

9.
Planning Reports

 

9.1
CP 2023-163 - Application for Consent B22-58-7 & B23-15-7  - The Salvation Army in Canada 

This item has attachments. 
1.B23-15-7_rpt_tbrg.pdf
2.Attachments for B23-15-7.pdf
3.B23-15-7 B22-58-7 Presentation.pdf

  • THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Applications for Consent B22-58-7 and B23-15-7to sever the property submitted by The Governing Council of the Salvation Army East, for lands described as Part of Lot 7, Concession 11 (Dereham) in the Town of Tillsonburg, subject to the following conditions:

    B22-58-7

    1. The lot to be severed be appropriately zoned.
    2. The owners shall provide confirmation of the location of any existing overhead or underground services installed to the retained and severed lots. Services cannot traverse the adjoining lots and any conflicts must be re-directed or an easement must be created.  Any proposed easements shall be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc.  Any service relocation required due to a severance would be at the cost of the property owner.
    3. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
    4. The owners shall submit an updated survey to confirm lot sizes to the satisfaction of the Town of Tillsonburg.
    5. The owners shall submit a lot grading plan to the satisfaction of the Town of Tillsonburg as part of the Building Permit process.
    6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg.
    7. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department.
    8. The owner shall agree to connect to the water and sanitary services following Oxford County Design Guidelines at the time of Building Permit, which will be inspected by Oxford County, and pay any and all outstanding fees regarding the same.
    9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.

     

    B23-15-7

    1. The lots to be severed be appropriately zoned.
    2. The owners shall provide confirmation of the location of any existing overhead or underground services installed to the retained and severed lots. Services cannot traverse the adjoining lots and any conflicts must be re-directed or an easement must be created.  Any proposed easements shall be reviewed by the Town of Tillsonburg and Tillsonburg Hydro Inc.  Any service relocation required due to a severance would be at the cost of the property owner.
    3. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
    4. The owners shall submit an updated survey to confirm lot sizes to the satisfaction of the Town of Tillsonburg.
    5. The owners shall submit a lot grading plan to the satisfaction of the Town of Tillsonburg as part of the Building Permit process.
    6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg.
    7. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department.
    8. The owner shall agree to connect to the water and sanitary services following Oxford County Design Guidelines at the time of Building Permit, which will be inspected by Oxford County, and pay any and all outstanding fees regarding the same.
    9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.

10.
Delegations

 

11.
Deputation(s) on Committee Reports

 

12.
Information Items

 

  • THAT the correspondence from the Monarch Butterfly Eclipse Project regarding Solar Eclipse Glasses, the Oxford County Supplementary Report 2023-144 - Review of a Place to Grow and Provincial Policy Statement and the correspondence from Doug Dawson regarding Crosswalk Proposal be received as information. 

13.
Financial Results

 

13.1
Finance Overview

 

13.2
Department Results

 

  • THAT the following reports be received as information: 

13.2.1
Corporate Services

 

13.2.2
Economic Development

 

13.2.3
Finance

 

13.2.4
Fire and Emergency Services

 

13.2.5
Operations and Development

 

13.2.6
Recreation, Culture and Parks

 

14.
Staff Reports

 

14.1
Chief Administrative Officer

 

14.2
Corporate Services

 

14.3
Economic Development

 

14.4
Finance

 

14.4.1
FIN 23-09 - 2023 BIA Debenture Issuance Bylaw

This item has attachments. 
1.FIN 23-09 - 2023 BIA Debenture Issuance Bylaw.pdf
2.FIN 23-09 - Appendix A - 2023 BIA Debenture Issuance ByLaw.pdf
3.FIN 23-09 - Appendix B - Updated Annual Repayment Limit (1).pdf
    1. THAT report titled 2023 BIA Debenture Issuance be received as information; and
    2. THAT Council receives the updated annual repayment limit calculation; and
    3. THAT By-Law 2023-051 for the issuance of debentures for 2023 BIA approved budgeted purposes be presented to Council for consideration.

14.4.2
FIN 23-10 - 2023 Final Budget and Tax Rates Bylaw Report

This item has attachments. 
1.FIN 23-10 - 2023 Final Budget and Tax Rates Bylaw Report.pdf
2.FIN 23-10 - Appendix A By-Law 2023-52 - 2023 Final Budget and Tax Rate Bylaw.pdf
3.FIN 23-10 - Appendix B - Schedule A - By-Law 2023-52.pdf
4.FIN 23-10 - Appendix C - Schedule B - By-Law 2023-52.pdf
5.FIN 23-10 - Appendix D - Schedule C - By-Law 2023-52.pdf
    1. THAT report titled FIN 23-10 2023 Budgetary Estimates and Tax Rates be received as information; and
    2. THAT By-Law 2023-52 to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2023, be presented to Council for consideration.

14.5
Fire and Emergency Services

 

14.6
Operations and Development

 

14.6.1
OPD 23-27 By-Law Enforcement Officer Appointment

This item has attachments. 
1.OPD 23-27 By-Law Enforcement Officer Appointment.pdf
    1. THAT report titled OPD 23-27 By-Law Enforcement Officer Appointment be received as information.
    2. THAT a By-Law to appoint David Jejna as a By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration.

14.7
Recreation, Culture and Parks

 

14.7.1
RCP 23-28 2023 Playground RFP - Library Park

This item has attachments. 
1.RCP 23-28 2023 Playground RFP - Library Park.pdf
2.park n water Library Park.pdf
3.park n water Library Park b.pdf
    1. THAT Council receives Staff Report RCP 23-28 2023 Playground RFP Library Park as information; and
    2. THAT Council awards the playground tender, including supply and install of rubberized surface to Park n Water in the amount of $119,045.44 (non-refundable HST included).

14.7.2
RCP 23-26 Parks, Cemeteries and Recreation Master Plan RFP Award

This item has attachments. 
1.RCP 23-26 Parks, Cemeteries and Recreation Master Plan RFP Award.pdf
    1. THAT report titled RCP 23-26, Parks, Cemeteries and Recreation Master Plan RFP Award be received as information; and
    2. THAT the RFP be awarded to Thinc Design for $78,309.41 (including non-recoverable HST).

15.
New Business

 

16.
Consideration of Minutes

 

16.1
Advisory Committee Minutes

This item has attachments. 
1.230419 Police Services Board Meeting Minutes and Report.pdf
2.230509 Economic Development Committee Meeting Minutes.pdf
3.230517 Museum, Culuture, Heritage and Special Awards Advisory Committee Minutes .pdf
4.230524 Affordable and Attainable Housing Minutes.pdf
5.230530 Parks Beautification and Cemetery Advisory Committee Minutes.pdf
6.230601 Recreation and Sports Advisory Committee Minutes.pdf
7.230607 Youth Advisory Council Minutes .pdf

  • THAT Council receives:

    • The Police Service Board Meeting minutes dated April 19, 2023  as information;
    • The Economic Development Committee Meeting minutes dated May 9, 2023
    • The Museum, Culture, Heritage and Special Awards Advisory Committee Meeting Minutes dated May 17, 2023
    • The Affordable and Attainable Housing Committee Meeting minutes dated May 24, 2023
    • The Parks, Beautification and Cemetery Advisory Committee Minutes dated May 30, 2023
    • The Recreation and Sports Advisory Committee Minutes dated June 1, 2023
    • The Youth Advisory Council Meeting minutes dated June 7, 2023

17.
Motions/Notice of Motions

 

18.
Resolutions/Resolutions Resulting from Closed Session

 

19.
By-Laws

 

19.1
By-law 2023-051 A By-Law to Authorize the Issuance of Debt

This item has attachments. 
1.By-Law 2023-051 A By-Law to Authorize the Issuance of Debt .pdf
2.Updated Annual Repayment Limit.pdf

19.2
By-Law 2023-52 A By-Law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2023

This item has attachments. 
1.By-Law 2023-52 - 2023 Final Budget and Tax Rate Bylaw.pdf
2.Schedule A - By-Law 2023-52 .pdf
3.Schedule B - By-Law 2023-52.pdf
4.Schedule C - By-Law 2023-52.pdf

19.3
By-Law 2023-053 A By-Law to appoint a Property Standards Officer and Municipal Law Enforcement Officer

This item has attachments. 
1.By-Law 2023-053 A By-Law to appoint a Property Standards Officer and Municipal Law Enforcement Officer .pdf

  • THAT a By-Law to Authorize the Issuance of Debt;

    A By-Law to provide for the adoption of budgetary estimates, tax rates, installment due dates, and to further provide for penalty and interest on default of payment thereof for 2023; and

    A By-Law to appoint a Property Standards Officer and Municipal Law Enforcement Officer be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

20.
Confirm Proceedings By-law

This item has attachments. 
1.Confirming By-law - June 14, 2023 .pdf

  • THAT By-Law 2023-053, to Confirm the Proceedings of the Council Meeting held on June 14, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

21.
Items of Public Interest

 

22.
Adjournment

 

  • THAT the Council meeting of June 14, 2023 be adjourned at -:-- p.m. 

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