The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

-
Council Chambers
200 Broadway, 2nd Floor

1.
Call to Order

 

2.
Closed Session (5:30 p.m.)

 

  • THAT Council move into Closed Session to consider the following:

    2.4.1 EDM Report - 25 Maple Lane 

    239 (2) (c)    a proposed or pending acquisition or disposition of land by the municipality or local board; and 

    239 (2) (k)    a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

2.1
Adoption of Agenda

 

2.2
Disclosures of Pecuniary Interest

 

2.3
Adoption of Closed Council Minutes

 

2.4
Reports

 

2.4.1
EDM Report Re: 25 Maple Lane

 

2.5
Back to Open Session

 

3.
Moment of Silence

 

4.
Adoption of Agenda (6:00 p.m.)

 

  • THAT the agenda as prepared for the Council Meeting of June 26, 2023, be approved. 

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

6.
Adoption of Council Minutes of Previous Meeting

 

  • THAT the Council meeting minutes dated June 14, 2023 be approved. 

7.
Presentations

 

8.
Public Meetings

 

8.1
CP 2023-166 Application for Zone Change ZN-23-01 - Southside Construction Management Ltd. - 97 North Street West 

This item has attachments. 
1.ZN 23-01_rpt.pdf
2.Report Attachments.pdf
3.Z-23-01 Presentation.pdf
4.7-23-01_bylaw_.pdf
5.ZN 7-23-01_EN.pdf
6.ZN7-23-01Schedule.pdf
7.ZN7-23-01Key.pdf

  • THAT Council approves the zone change application submitted by Southside Construction Management Ltd., whereby the lands described as Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg are to be rezoned from ‘Passive Open Space Zone (OS1)’ to ‘Minor Institutional Zone (IN1)’ to recognize and preserve an existing First Nations cemetery, registered under the Funeral, Burial and Cremation Services Act.

9.
Planning Reports

 

9.1
CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street West 

This item has attachments. 
1.ZN 7-23-02_ Report.pdf
2.Report Attachments(1).pdf
3.Z-23-02 Presentation.pdf
4.ZN7-23-02_BYLAW.pdf
5.ZN 7-23-02_EN.pdf
6.ZN7-23-01Schedule(1).pdf
7.ZN7-23-01Key(1).pdf

  • THAT Council approves the zone change application submitted by Southside Construction Management, for lands legally described as Part of Lot 8, Concession 11 (Dereham), in the Town of Tillsonburg, to remove the Holding Provision from the lands as identified on Plates 1 and 2 of Report No. CP 2023-195.

10.
Delegations

 

11.
Deputation(s) on Committee Reports

 

11.1
RCP 23-29 Recreation and Sports Advisory Committee Recommendation - Sports Hall of Fame

This item has attachments. 
1.Recreation and Sports Advisory Committee Recommendation - Sports Hall of Fame.pdf
    1. THAT report titled Recreation & Sports Advisory Committee Recommendation - Sports Hall of Fame be received as information; and
    2. THAT Council approve the recommendation of the Recreation and Sports Advisory Committee as follows:

      THAT the Recreation and Sports Advisory Committee recommend that the following individuals to be inducted into Hall of Fame: Dan Sanders – Community builder, Jeff Bess – Individual athlete and Lloyd Andrews – Individual athlete

12.
Information Items

 

13.
Financial Results

 

13.1
Finance Overview

 

13.2
Department Results

 

  • THAT the following reports be received as information:

13.2.1
Corporate Services

 

13.2.2
Economic Development

 

13.2.3
Finance

 

13.2.4
Fire and Emergency Services

 

13.2.5
Operations and Development

 

13.2.6
Recreation, Culture and Parks

 

14.
Staff Reports

 

14.1
Chief Administrative Officer

 

14.1.1
CAO 23-10 CMHC Housing Accelerator Fund Application Update

This item has attachments. 
1.CMHC Housing Accelerator Fund Application Update.pdf
2.CMHC Housing Accelerator Fund - Briefing Note.pdf
    1. THAT report titled "CAO 23-10 CMHC Housing Accelerator Fund Application Update” be received as information; and
    2. THAT Council approve in principle an application to the Canada Mortgage and Housing Corporation (CMHC) Housing Accelerator Fund (HAF).

14.1.2
CAO 23-09 Community Health Care Committee Appointments

This item has attachments. 
1.CAO 23-09 Community Health Care Committee Appointments.pdf
2.Appendix A- Community Health Care Terms of Reference 2022-2026.pdf
    1. THAT report titled “Community Health Care Committee Appointments” be received as information; and
    2. THAT a by-law to amend By-Law 2023-009, being a by-law to appoint members to Town of Tillsonburg advisory Committees be brought forward for Council’s consideration.

14.2
Corporate Services

 

14.3
Economic Development

 

14.3.1
EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant

This item has attachments. 
1.EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant.pdf
2.RFP2023-009-Proposal_Submitted_by_SHIFT_Landscape_Architexture_Co_Inc_Redacted.pdf
    1. THAT report EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant be received;

    2. THAT RFP 2023-009 Professional Consulting Services to develop a Streetscaping Plan for Bridge Street be awarded to SHIFT Landscape Architecture Co. Inc.of Guelph in the amount of $67,746 (non-recoverable HST included) and an additional amount of $13,155 (non-recoverable HST included) for the two Provisional Areas;

    3. THAT staff be authorized to execute the agreement with Shift Landscape Architecture Co. Inc.

14.3.2
EDM 23-11 Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive

This item has attachments. 
1.EDM 23-11 Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive.pdf
2.Public_Notice-Multiple_Portions_of_Unopened_Road_Allowance_South_of_Wood_Haven_Dr.pdf
    1. THAT report EDM 23-11 titled Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive be received as information; and
    2. THAT the Unopened Right-of-Way Lands located south of Ridge Boulevard and Wood Haven Drive, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be closed; and
    3. THAT portions of the Unopened Right-of-Way, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and
    4. THAT a road closure bylaw be brought forward for Council’s consideration.

14.4
Finance

 

14.5
Fire and Emergency Services

 

14.6
Operations and Development

 

14.6.1
OPD-23-28 - Rainbow Crosswalk Request

This item has attachments. 
1.OPD-23-28 - Rainbow Crosswalk Request.pdf
2.Agreeement and ToR - Tillsonburg and Oxford Pride.pdf
    1. THAT report OPD 23-28 Rainbow Crosswalk Request be received as information; and
    2. THAT Town Staff coordinate with Oxford Pride the installation of a Rainbow Crosswalk at (…location…) being of the relative design of (…ladder or longitudinal…) ; and
    3. THAT the Mayor and CAO be authorized to enter into a Rainbow Crosswalk Installation & Maintenance – Agreement and Terms of Reference with Oxford Pride for a period of five (5) years.

14.7
Recreation, Culture and Parks

 

15.
New Business

 

16.
Consideration of Minutes

 

16.1
Advisory Committee Minutes

This item has attachments. 
1.230516 Community Health Care Committee Minutes.pdf
2.230620 Accessibility Advisory Committee Minutes .pdf

  • THAT Council receives:

    • The Community Health Care Committee minutes dated May 16, 2023; and
    • The Accessibility Advisory Committee minutes dated June 20, 2023

17.
Motions/Notice of Motions

 

17.1
Tipping Fees - Councillor Parker

 

  • THAT Council requests staff to bring a report to council for the 2024 budget in regards to the Town of Tillsonburg covering the tipping fees for residential users at the Transfer station.​

18.
Resolutions/Resolutions Resulting from Closed Session

 

19.
By-Laws

 

19.1
By-Law 2023-055 A By-Law to Amend Zoning By-Law Number 3295, as amended 

This item has attachments. 
1.7-22-10_bylaw.pdf
2.ZN 7-22-10 Ex Note.pdf
3.ZN7-22-10Key.pdf
4.ZN7-22-10Schedule.pdf

19.2
By-Law 2023-059 A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint members to Town of Tillsonburg Council Advisory Committees

This item has attachments. 
1.By-Law 2023-059.pdf

  • THAT a By-Law to Amend Zoning By-Law Number 3295, as amended; and 

    A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint members to Town of Tillsonburg Council Advisory Committees be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

20.
Confirm Proceedings By-law

This item has attachments. 
1.Confirming By-law - June 26, 2023 .pdf

  • THAT By-Law 2023-056, to Confirm the Proceedings of the Council Meeting held on June 26, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

21.
Items of Public Interest

 

22.
Adjournment

 

  • THAT the Council meeting of June 26, 2023 be adjourned at _:__ p.m. 

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