The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

-
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Gilvesy (Chair)
  • Deputy Mayor Beres
  • Councillor Luciani
  • Councillor Parker
  • Councillor Parsons
  • Councillor Rosehart
  • Councillor Spencer
Staff:
  • Kyle Pratt, Chief Administrative Officer
  • Tanya Daniels, Director of Corporate Services/Clerk
  • Cephas Panschow, Development Commissioner
  • Julie Ellis
Regrets:
  • Sheena Pawliwec, Director of Finance/Treasurer
  • Johnathon Graham, Director of Operations & Development
  • Julie Columbus, Director of Recreations, Culture & Parks

1.
Call to Order

 

2.
Closed Session (5:30 p.m.)

 
  • Resolution #2023-259
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council move into Closed Session to consider the following:

    2.4.1 EDM Report - 25 Maple Lane 

    239 (2) (c)    a proposed or pending acquisition or disposition of land by the municipality or local board; and 

    239 (2) (k)    a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    Carried

2.1
Adoption of Agenda

 

2.2
Disclosures of Pecuniary Interest

 

2.3
Adoption of Closed Council Minutes

 

2.4
Reports

 

2.4.1
EDM Report Re: 25 Maple Lane

 

2.5
Back to Open Session

 

3.
Moment of Silence

 

Open Session resumed at 6:00 p.m.

4.
Adoption of Agenda (6:00 p.m.)

 
  • Resolution #2023-264
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    THAT the agenda as prepared for the Council Meeting of June 26, 2023, be approved. 

    Carried

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

None.

6.
Adoption of Council Minutes of Previous Meeting

 
  • Resolution #2023-265
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Spencer

    THAT the Council meeting minutes dated June 14, 2023 be approved. 

    Carried

7.
Presentations

 

7.1
Sergeant Rob Griffin, Municipal Policing Specialist, West Region, Ontario Provincial Police Re: The Enhancements Process 

This item has attachments. 
1.Enhancements Process Presentation.pdf

Sergeant Rob Griffin, Municipal Policing Specialist for the Ontario Provincial Police presented on The Enhancement Process. The presenter answered various questions from members of Council. 

Officer S/Sgt Jen Ormsby and Police Services Board Chair Larry Scanlan were also in attendance.

  • Resolution #2023-266
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT Council receives the presentation from Sergeant Rob Griffin as information. 

    Carried

8.
Public Meetings

 

8.1
CP 2023-166 Application for Zone Change ZN-23-01 - Southside Construction Management Ltd. - 97 North Street West 

This item has attachments. 
1.ZN 23-01_rpt.pdf
2.Report Attachments.pdf
3.Z-23-01 Presentation.pdf
4.7-23-01_bylaw_.pdf
5.ZN 7-23-01_EN.pdf
6.ZN7-23-01Schedule.pdf
7.ZN7-23-01Key.pdf

Laurel Davies-Snyder, Planner, Oxford County, attended before Council to provide an overview of the application CP 2023-166 Application for Zone Change ZN-23-01 - Southside Construction Management Ltd. - 97 North Street West.  

Applicant agent, Casey Kulchycki, attended virtually to express support for the application.

  • Resolution #2023-267
    Moved By:Councillor Parsons
    Seconded By:Deputy Mayor Beres

    THAT Council approves the zone change application submitted by Southside Construction Management Ltd., whereby the lands described as Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg are to be rezoned from ‘Passive Open Space Zone (OS1)’ to ‘Minor Institutional Zone (IN1)’ to recognize and preserve an existing First Nations cemetery, registered under the Funeral, Burial and Cremation Services Act.

    Carried

9.
Planning Reports

 

9.1
CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street West 

This item has attachments. 
1.ZN 7-23-02_ Report.pdf
2.Report Attachments(1).pdf
3.Z-23-02 Presentation.pdf
4.ZN7-23-02_BYLAW.pdf
5.ZN 7-23-02_EN.pdf
6.ZN7-23-01Schedule(1).pdf
7.ZN7-23-01Key(1).pdf

Laurel Davies-Snyder, Planner, Oxford County, attended before Council to overview CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street West.

Laurel answered questions from members of Council.

  • Resolution #2023-268
    Moved By:Councillor Spencer
    Seconded By:Councillor Luciani

    THAT Council approves the zone change application submitted by Southside Construction Management, for lands legally described as Part of Lot 8, Concession 11 (Dereham), in the Town of Tillsonburg, to remove the Holding Provision from the lands as identified on Plates 1 and 2 of Report No. CP 2023-195.

    Carried

10.
Delegations

 

10.1
Rosemary Dean, Tillsonburg Tri-County Agricultural Society Re: In-Kind Use of Grounds at Memorial Park

This item has attachments. 
1.Delegation Request - Tillsonburg Fair_Redacted.pdf

Rosemary Dean, from the Tillsonburg Tri-County Agricultural Society, attended before Council to request the In-Kind Use of the Grounds at Memorial Park for the Tillsonburg Fair. 

  • Resolution #2023-269
    Moved By:Councillor Rosehart
    Seconded By:Deputy Mayor Beres

    THAT Council receives the Delegation from Rosemary Dean and permission be granted as requested.

     

    Carried

10.2
Kirby Heckford Re: Request for Parkland in the Bridges Golf Course Development

This item has attachments. 
1.Delegation Request - Kirby Heckford.pdf

Kirby Heckford presented to Council to request Parkland in the Bridges Golf Course Development and was joined by Pat Carroll.

  • Resolution #2023-270
    Moved By:Councillor Parker
    Seconded By:Councillor Parsons

    THAT Council receives the delegation from Kirby Heckford as information; and

    THAT Council defers this decision until a staff report in regards to options available to include for park land dedication, options for safety, and review of the town's insurance be made available regarding the sledding hill located at 101 John Pound Road.

    Carried

11.
Deputation(s) on Committee Reports

 

11.1
RCP 23-29 Recreation and Sports Advisory Committee Recommendation - Sports Hall of Fame

This item has attachments. 
1.Recreation and Sports Advisory Committee Recommendation - Sports Hall of Fame.pdf

Councillor Parker provided comment regarding the applications received. 

  • Resolution #2023-271
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Rosehart
    1. THAT report titled Recreation & Sports Advisory Committee Recommendation - Sports Hall of Fame be received as information; and
    2. THAT Council approve the recommendation of the Recreation and Sports Advisory Committee as follows:

      THAT the Recreation and Sports Advisory Committee recommend that the following individuals to be inducted into Hall of Fame: Dan Sanders – Community builder, Jeff Bes – Individual athlete and Lloyd Andrews – Individual athlete

    Carried

12.
Information Items

 

13.
Financial Results

 

13.1
Finance Overview

 

13.1.1
FIN 23-12 2023 First Quarter Consolidated Operating Results

This item has attachments. 
1.FIN 23-12 2023 First Quarter Consolidated Operating Results .pdf
2.FIN 23-12 - Appendix A - 2023 Q1 Consolidated Operating Results.pdf

Sheena Pawliwec,  Director of Finance/Treasurer, provided an introduction. 

  • Resolution #2023-272
    Moved By:Councillor Luciani
    Seconded By:Councillor Spencer

    THAT report titled 2023 First Quarter Consolidated Operating Results be received as information.

    Carried

13.2
Department Results

 
  • Resolution #2023-273
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT the following reports be received as information:

    Carried

13.2.1
Corporate Services

 

13.2.2
Economic Development

 

13.2.3
Finance

 

13.2.4
Fire and Emergency Services

 

13.2.5
Operations and Development

 

13.2.6
Recreation, Culture and Parks

 

14.
Staff Reports

 

14.1
Chief Administrative Officer

 

14.1.1
CAO 23-10 CMHC Housing Accelerator Fund Application Update

This item has attachments. 
1.CMHC Housing Accelerator Fund Application Update.pdf
2.CMHC Housing Accelerator Fund - Briefing Note.pdf

Renato Pullia, Director of Innovation & Strategic Initiatives, provided an update on Report CAO 23-10 and support, in principle, the application submission. 

  • Resolution #2023-274
    Moved By:Councillor Parsons
    Seconded By:Deputy Mayor Beres
    1. THAT report titled "CAO 23-10 CMHC Housing Accelerator Fund Application Update” be received as information; and
    2. THAT Council approve in principle an application to the Canada Mortgage and Housing Corporation (CMHC) Housing Accelerator Fund (HAF).
    Carried

14.1.2
CAO 23-09 Community Health Care Committee Appointments

This item has attachments. 
1.CAO 23-09 Community Health Care Committee Appointments.pdf
2.Appendix A- Community Health Care Terms of Reference 2022-2026.pdf
  • Resolution #2023-275
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart
    1. THAT report titled “Community Health Care Committee Appointments” be received as information; and
    2. THAT a by-law to amend By-Law 2023-009, being a by-law to appoint members to Town of Tillsonburg advisory Committees be brought forward for Council’s consideration.
    Carried

14.2
Corporate Services

 

14.3
Economic Development

 

14.3.1
EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant

This item has attachments. 
1.EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant.pdf
2.RFP2023-009-Proposal_Submitted_by_SHIFT_Landscape_Architexture_Co_Inc_Redacted.pdf

Mike Bossy, Chair of the Bridge Street Re-Imagining Task Force, provided background on the report and responded to questions of Council. 

  • Resolution #2023-276
    Moved By:Councillor Luciani
    Seconded By:Councillor Spencer
    1. THAT report EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant be received;

    2. THAT RFP 2023-009 Professional Consulting Services to develop a Streetscaping Plan for Bridge Street be awarded to SHIFT Landscape Architecture Co. Inc.of Guelph in the amount of $67,746 (non-recoverable HST included) and an additional amount of $13,155 (non-recoverable HST included) for the two Provisional Areas;

    3. THAT staff be authorized to execute the agreement with Shift Landscape Architecture Co. Inc.
    Carried

14.3.2
EDM 23-11 Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive

This item has attachments. 
1.EDM 23-11 Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive.pdf
2.Public_Notice-Multiple_Portions_of_Unopened_Road_Allowance_South_of_Wood_Haven_Dr.pdf
  • Resolution #2023-277
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Rosehart
    1. THAT report EDM 23-11 titled Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive be received as information; and
    2. THAT the Unopened Right-of-Way Lands located south of Ridge Boulevard and Wood Haven Drive, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be closed; and
    3. THAT portions of the Unopened Right-of-Way, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and
    4. THAT a road closure bylaw be brought forward for Council’s consideration.
    Carried

14.4
Finance

 

14.5
Fire and Emergency Services

 

14.6
Operations and Development

 

14.6.1
OPD-23-28 - Rainbow Crosswalk Request

This item has attachments. 
1.OPD-23-28 - Rainbow Crosswalk Request.pdf
2.Agreeement and ToR - Tillsonburg and Oxford Pride.pdf

Jonathon Graham, Director of Operations and Development, provided an overview and included updated comments regarding the MTO opinion returned with framework to support as well as a letter of opposition that was received.

Jonathan Graham answered various questions of Council. 

  • Resolution #2023-278
    Moved By:Councillor Spencer
    Seconded By:Councillor Parsons
    1. THAT report OPD 23-28 Rainbow Crosswalk Request be received as information; and
    2. THAT Town Staff coordinate with Oxford Pride the installation of a Rainbow Crosswalk at corner of Broadway and Bridge Street, between the Clocktower and Kelsey's restaurant, being of the relative design of ladder ; and
    3. THAT the Mayor and CAO be authorized to enter into a Rainbow Crosswalk Installation & Maintenance – Agreement and Terms of Reference with Oxford Pride for a period of five (5) years inclusive of the following additions:
      • the agreement should include damage coverage for the course of the term; 
      • damage coverage to include the parallel white lines;
      • repairs to be noted to be addressed within 5 business days;
      • language regarding ability to renew the agreement at the end of the five year term in agreeable terms and should Oxford Pride not wish to renew the Town will review their options. 
    Carried

14.7
Recreation, Culture and Parks

 

15.
New Business

 

16.
Consideration of Minutes

 

16.1
Advisory Committee Minutes

This item has attachments. 
1.230516 Community Health Care Committee Minutes.pdf
2.230620 Accessibility Advisory Committee Minutes .pdf
  • Resolution #2023-279
    Moved By:Councillor Spencer
    Seconded By:Councillor Parsons

    THAT Council receives as information:

    • The Community Health Care Committee minutes dated May 16, 2023; and
    • The Accessibility Advisory Committee minutes dated June 20, 2023
    Carried

17.
Motions/Notice of Motions

 

17.1
Tipping Fees - Councillor Parker

 
  • Resolution #2023-280
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council requests staff to bring a report to council for the 2024 budget in regards to the Town of Tillsonburg covering the tipping fees for residential users at the Transfer station.​

    Carried

17.2
Reducing Gardens - Councillor Rosehart

 

The following motion will be included on the July 17, 2023 Regular Council meeting agenda: 

  • WHEREAS, a Town of Tillsonburg Recreation, Culture & Parks Departmental Service Review was completed by The Clarico Group in April of 2020; and

    WHEREAS several of the report’s findings recommended the reduction of flower beds and gardens in parkettes;

        BE IT THEREFORE RESOLVED:

    1. THAT Staff review recommendations from the 2020 Recreation, Culture & Parks Department Service Review conducted by The Clarico Group pertaining to the reduction of flower beds and gardens; and
    2. THAT Staff bring back a report to Council identifying cost savings regarding the limiting of the number of flower beds and gardens in the Town.

17.3
Canada Goose Population - Councillor Luciani 

 

The following motion will be included on the July 17, 2023 Regular Council meeting agenda: 

  • THAT Staff be directed to bring back a report to Council on a program to control the expanding Canada Goose population within the Town of Tillsonburg to help mitigate the negative impacts they have on local residents and park areas. 

18.
Resolutions/Resolutions Resulting from Closed Session

 

19.
By-Laws

 

19.1
By-Law 2023-055 A By-Law to Amend Zoning By-Law Number 3295, as amended 

This item has attachments. 
1.7-22-10_bylaw.pdf
2.ZN 7-22-10 Ex Note.pdf
3.ZN7-22-10Key.pdf
4.ZN7-22-10Schedule.pdf

19.2
By-Law 2023-059 A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint members to Town of Tillsonburg Council Advisory Committees

This item has attachments. 
1.By-Law 2023-059.pdf
  • Resolution #2023-281
    Moved By:Councillor Luciani
    Seconded By:Councillor Rosehart

    THAT a By-Law to Amend Zoning By-Law Number 3295, as amended; and 

    A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint members to Town of Tillsonburg Council Advisory Committees be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

    Carried

20.
Confirm Proceedings By-law

This item has attachments. 
1.Confirming By-law - June 26, 2023 .pdf
  • Resolution #2023-282
    Moved By:Councillor Parsons
    Seconded By:Councillor Parker

    THAT By-Law 2023-056, to Confirm the Proceedings of the Council Meeting held on June 26, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

    Carried

21.
Items of Public Interest

 

21.1
Closed Session

 
  • Resolution #2023-283
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council return to Closed Session to resume item 2.4.1

    Carried

22.
Adjournment

 
  • Resolution #2023-284
    Moved By:Councillor Rosehart
    Seconded By:Councillor Luciani

    THAT the Council meeting of June 26, 2023 be adjourned at 8:05 p.m. 

    Carried
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