The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

Tuesday, October 11, 2022

4:30 P.m. - 9:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

ATTENDANCE:

• Mayor Molnar
• Deputy Mayor Beres
• Councillor Esseltine
• Councillor Gilvesy
• Councillor Luciani
• Councillor Parker
• Councillor Rosehart

Staff:

• Kyle Pratt, Chief Administrative Officer
• Laura Pickersgill, Executive Assistant/Assistant Clerk
• Shayne Reitsma, Interim Director of Operations & Development
• Julie Columbus, Director of Recreations, Culture & Parks
• Donna Wilson, Returning Officer

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1.

Call to Order

Vice-Chair, Deputy Mayor Beres called the meeting to order at 4:30 p.m.

2.

Closed Session

• Resolution # 2022-333
  Moved By: Councillor Luciani
  Seconded By: Councillor Gilvesy

  THAT Council move into Closed Session to consider a personal matter about an identifiable individual, including municipal or local board employees under section 239(2)(b) of the Municipal Act and a matter of advice that is subject to solicitor-client privilege, including communications necessary for that purpose under Section 239(2)(f) of the Municipal Act.

  Carried

3.

Moment of Silence

4.

Adoption of Agenda

• Resolution # 2022-334
  Moved By: Councillor Rosehart
  Seconded By: Councillor Esseltine

  THAT the Agenda as prepared for the Council meeting of October 11, 2022, be approved.

  Carried

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

No disclosures of pecuniary interest were declared.

6.

Adoption of Council Minutes of Previous Meeting

• Resolution # 2022-335
  Moved By: Councillor Esseltine
  Seconded By: Councillor Luciani

  THAT the minutes from the Regular Council Meeting held on September 26, 2022, be approved.

  Carried

7.

Presentations

7.1

Presentation of the Poppy

Don Burton provided an overview of the poppy campaign and presented Mayor Molnar with the first poppy.

7.2

Tillsonburg Volunteer Achievement Award Presentation

Jason Pankratz, Vice-Chair, Culture, Heritage & Special Awards Committee presented Margaret and Kevin Marr with the Tillsonburg Volunteer Achievement Award for their dedicated service to the Multi-Service Centre with assisting with the Meals on Wheels program.

7.3

A+ Link Architects Tillsonburg Community Centre

Alicia Lesniak, Architect, A+ Link Architects provided an overview of the Community Centre aquatics centre renovation renderings.

• Resolution # 2022-337
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Rosehart

  THAT Council receives the A+ Link Architects Presentation of Tillsonburg Community Centre renderings, as information.

  Carried

7.4

Helping Hand Food Bank Permit Fees

The presenter was not in attendance for this meeting. 

• Resolution # 2022-338
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Parker

  THAT Council receives the Helping Hand Food Bank Permit Fees letter, as information;

  AND THAT the request to forgive permit fees be granted.

  Carried

8.

Public Meetings

• Resolution # 2022-339
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Rosehart

  THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 7:25 P.M.

  Carried

8.1

Minor Variance Application- A 12-22 10 Elm Street

Eric Gilbert, Senior Planner, Oxford County provided an overview of the application.

Opportunity was provided for members of Council to ask questions.

Trevor Benjamins, Associated Planning Technician, CJDL Consulting Engineers, spoke in favour of the application.

There were no members present to speak in opposition to the application.

• Resolution # 2022-340
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  THAT the Town of Tillsonburg Committee of Adjustment approves application File A12-22 submitted by Mister Auto Wash Inc. c/o Tyson VanLeeuwen for lands described as Lots 395, 415, 416 & Part of Lot 296, Plan 500, municipally known as 127 Tillson Avenue, Town of Tillsonburg, County of Oxford as it relates:

  1. Relief from Section 14.2 – SC Zone Provisions – Table 14.2: Zone Provisions – Exterior Side Yard: Minimum Width, to decrease the minimum required side yard depth from 9 m (29.5 ft) to 8.3 m (27.2 ft);
     
     
  2. Relief from Section 14.2 – SC Zone Provisions – Table 14.2: Zone Provisions – Setback: Minimum Distance from the Centreline of an Arterial Road as shown on Schedule “B”, to decrease the minimum required distance from the centreline of an arterial road from 20.5 m (67.3 ft) to 18.3 m (60 ft).
  Carried
• Resolution # 2022-341
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  THAT Council move out of Committee of Adjustment and move back into regular Council session at 7:37 P.M. 

  Carried

9.

Planning Reports

10.

Deputation(s) on Committee Reports

11.

Information Items

11.1

St. John's Anglican Church Re: First Responder and Medical Personnel Thanksgiving Service

11.2

Ministry of Municipal Affairs and Housing Re: Public Consultation Meetings

11.3

Ministry of the Solicitor General: Update- Community Safety and Policing Act, 2019 and OPP Detachment Boards

• Resolution # 2022-342
  Moved By: Councillor Esseltine
  Seconded By: Councillor Parker

  THAT Council receives correspondence from St. John's Anglican Church dated October 17, 2022, Ministry of Municipal Affairs and Housing dated September 26, 2022 and Solicitor General dated October 4, 2022, as information

  Carried

12.

Staff Reports

12.1

Chief Administrative Officer

12.1.1

CAO 22-07 Council Meeting Dates

• Resolution # 2022-343
  Moved By: Councillor Parker
  Seconded By: Councillor Esseltine

  THAT Council receives report CAO 22-07 Council Meeting Dates, as information;

  AND THAT the Council orientation dates be set as: November 8, 15, 21 and 22, 2022;

  AND FURTHER THAT the Council budget dates be set as: December 7 (9:00 a.m. start) and 19, 2022 and January 16 and February 6, 2023;

  AND FURTHER THAT the regularly scheduled 2023 Council meeting dates be amended from: Monday January 23, 2023 to Tuesday January 24, 2023; Monday April 10, 2023 to Tuesday April 11, 2023; Monday May 22, 2023 to Tuesday May 23, 2023; Monday June 12 to Wednesday June 14, 2023; and Monday, October 9, 2023 to Tuesday October 10, 2023.

  Carried

12.1.2

CAO 22-08 Electronic Monitoring Policy

• Resolution # 2022-344
  Moved By: Councillor Rosehart
  Seconded By: Councillor Gilvesy

  THAT Council receives and approves “Electronic Monitoring Policy” for the Town of Tillsonburg.

  Carried

12.2

Corporate Services

12.3

Economic Development

12.4

Finance

12.5

Fire and Emergency Services

12.6

Operations and Development

12.7

Recreation, Culture and Parks

13.

New Business

14.

Consideration of Committee Minutes

14.1

Committee Minutes

Staff to bring back a report regarding the areas to be kept more natural rather than long grass in regards to the August 4, 2022 Parks, Beautification and Cemeteries Advisory Committee minutes.

• Resolution # 2022-345
  Moved By: Councillor Gilvesy
  Seconded By: Councillor Rosehart

  THAT the following Council Committee minutes be received as information:

  August 4, 2022 Parks, Beautification and Cemeteries Advisory Committee Minutes

  September 20, 2022 Tillsonburg Transit Advisory Committee Minutes

  September 21, 2022 Accessibility Advisory Committee Minutes

  Carried

15.

Motions/Notice of Motions

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws

17.1

A By-Law to appoint an Acting Clerk for The Corporation of the Town of Tillsonburg (the “Town”)

• Resolution # 2022-346
  Moved By: Councillor Parker
  Seconded By: Councillor Esseltine

  By-Law 2022-067 By-Law to appoint an Acting Clerk for the Corporation of the Town of Tillsonburg be read a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the name, and place the corporate seal thereunto.

  Carried

18.

Confirm Proceedings By-law

• Resolution # 2022-347
  Moved By: Deputy Mayor Beres
  Seconded By: Councillor Luciani

  THAT By-Law 2022-066, to confirm the proceedings of the Council meeting held on October 11, 2022, be read a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same and place the corporate seal thereunto.

  Carried

19.

Items of Public Interest

Celebrate Tillsonburg 150 on October 24th at Annandale House with oatmeal for $10.

The Culture, Heritage and Special Awards Committee is taking nominations for the Citizen of Year.

To support the poppy campaign, you can call Branch 153 at 519-842-5281.

20.

Adjournment

• Resolution # 2022-348
  Moved By: Councillor Luciani
  Seconded By: Deputy Mayor Beres

  THAT the Council meeting of October 11, 2022 be adjourned at 7:59 p.m.

  Carried