The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

Monday, December 12, 2022

6:00 P.m. - 9:00 P.m.

Council Chambers

200 Broadway, 2nd Floor

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1.

Call to Order

2.

Closed Session

• Proposed Resolution

  ​THAT Council move into Closed Session to consider personal matters about an identifiable individual, including Town employees (CAO Performance Appraisal).

3.

Moment of Silence

4.

Adoption of Agenda

• Proposed Resolution

  ​THAT the Agenda as prepared for the Council meeting of Monday, December 12, 2022, be adopted.

5.

 Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution

  ​THAT the minutes of the Council orientation session meetings of November 21 and November 22, 2022 and the Council meeting minutes of November 21, 2022, be approved.

7.

Presentations

7.1

Soccer Fields Request

Presented by: Brett Harrington, John Twinem and Michael Papaioannou

• Proposed Resolution

  THAT Council receives the Soccer Fields Request Delegation, as information.

7.2

Mobile Outreach Bus

Presented by: Abbie Boesterd, Oxford County Community Health Centre, Outreach Worker

• Proposed Resolution

  THAT Council receives the Mobile Outreach Bus Presentation, as information.

7.3

Petition- Heavy Trucks- Goshen, Ontario, Ball, Lincoln and Tillson Streets

Presented by: Marian Smith

• Proposed Resolution

  THAT Council receives the Petition- Heavy Trucks- Goshen, Ontario, Ball, Lincoln and Tillson Streets, as information.

7.4

Long-Term Service Award for Deputy Mayor Beres

Presented by: Mayor Gilvesy

• Proposed Resolution

  THAT Council receives the Long-Term Service Award for Deputy Mayor Beres, as information.

8.

Public Meetings

• Proposed Resolution

  THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at ______ P.M.

8.1

Application for Minor Variance A13-22 53 Queen Street

• Proposed Resolution

  That the Town of Tillsonburg Committee of Adjustment approve Application File A13/22 submitted by Town of Tillsonburg Non-Profit Housing Corporation, for lands described as Lots 459, 460-462, 464, Plan 500, in the Town of Tillsonburg, as it relates to:

  1. Relief from Section 10.4.2.2 – Net Residential Density, to increase the maximum permitted net residential density from 144.9 dwelling units per hectare (58.7 dwelling units per acre) to 149.8 dwelling units per hectare (60.6 dwelling units per acre);

  2. Relief from Section 10.2.1- Children’s Outdoor Play Area for Apartment Dwellings, to reduce the minimum required children’s outdoor play area from 1 m² per unit to nil;

  3. Relief from Section 10.4.2.3.2 – Number of Apartment Units, to increase the total permitted number of apartment units from 60 to 62, to facilitate the creation of 2 new affordable apartment dwellings within an existing apartment building.

• Proposed Resolution

  THAT Council move out of Committee of Adjustment and move back into regular Council session at _____ P.M.

9.

Planning Reports

9.1

Application for Consent B22-58-7 110 Concession St W

• Proposed Resolution

  THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town does not support the application for consent as the proposed lot to be severed is excessive and does not represent an efficient use of land or municipal services within a fully serviced settlement area.  

10.

Deputation(s) on Committee Reports

10.1

DTBIA Board of Management 2023-2026

Presented by: Mark Renaud, Executive Director, BIA

• Proposed Resolution

  THAT the following individuals be appointed to the DTBIA Board of Management for the term of 2023-2026:

  • Ben Cressman
  • Brandon Thompson
  • Cedric Tomico
  • Cheryl Fody
  • Emily Odorjan
  • Jessy Rhora
  • Marcel Rosehart
  • Mark Tedesco
  • Michelle Gleeson
  • Mike Bossy
  • Wendy Cameron

11.

Information Items

11.1

Town of Tillsonburg's Response to Bill 23 More Homes Built Fast Act 2022

11.2

Long Point Region Conservation Authority Calls on Province to Reconsider Bill 23

11.3

Watson & Associates Economists Ltd. Assessment of Bill 23

11.4

MNRF- Changes under the Oil, Gas and Salt Resources Act- Geologic Carbon Storage

• Proposed Resolution

  THAT Council receives the correspondence dated November 24, 2022 to the Ministry of Municipal Affairs and Housing, correspondence dated November 22, 2022 from Long Point Region Conservation Authority, Watson and Associates Economist Limited dated November 17, 2022 and correspondence from the Ministry of Natural Resources and Forestry, as information.

11.5

Tillsonburg Hydro Inc. MOU Review Committee

• Proposed Resolution

  THAT Council appoints CAO Kyle Pratt, _______________ and _________________ to participate in the THI Board's MSA/MOUD Review Committee.

12.

Staff Reports

12.1

Chief Administrative Officer

12.2

Corporate Services

12.2.1

CS 22-33 Cultural Grants Request Forge Fest

• Proposed Resolution

  THAT Council receives report CS 22-33 Cultural Grant Funding Request, as information;

  AND THAT the Council authorizes the funding in the amount of $600.00 to Forge Fest as a cultural grant to assist in costing involved with the concert series held at the Station Arts Centre.

12.2.2

CS 22-35 Amendments to Procedural By-Law- Electronic meetings

• Proposed Resolution

  THAT Council receives CS 22-35, Amendments to Procedural By-Law;

  AND THAT Council direct staff to bring back an amendment to the procedural by-law to allow for electronic participation in meetings for reasons other than for emergencies and pandemic reasons as currently stated.

12.2.3

CS 22-34 Traffic Advisory Committee

• Proposed Resolution

  THAT Council receives report CS 22-34 Traffic Advisory Committee;

  AND THAT Council adopts the drafted Terms of Reference for the Traffic Advisory Committee.

12.3

Economic Development

12.3.1

EDM 22-29 Offer to Purchase- 1410 Bell Mill Sideroad

• Proposed Resolution

  THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with Metalfer Iron Designs Inc for the Unopened Right-of-Way, described as a Road Allowance Between Concession 3 and 4, North of Talbot Road, Middleton, East of Bell Mill Sideroad and West of Portion 25 on 431429.

12.4

Finance

12.4.1

FIN 22-29 - Property Tax Arrears

• Proposed Resolution

  THAT Council receives report FIN 22-29 - Property Tax Arrears as information. 

12.4.2

FIN 22-30 - 2023 Updated Rates and Fees - Follow Up

• Proposed Resolution

  THAT Council receives report FIN 22-30 2023 Rates and Fees;

  AND THAT a By-Law to provide a schedule of fees for certain municipal applications, services, and permits be brought forward for Council consideration.

12.5

Fire and Emergency Services

12.5.1

FRS 22-05 Revised Emergency Management By-law and Program Report

• Proposed Resolution

  THAT Council receives Report FRS 22-05 Revised Emergency Management By-law and Program Report;

  AND THAT the attached By-law and Town of Tillsonburg Emergency Management Program be adopted by Council.

12.6

Operations and Development

12.7

Recreation, Culture and Parks

12.7.1

RCP 22-25 Amendment to RZone Policy December 2022

• Proposed Resolution

  THAT Council receives report RCP-22-25, Amendment to Policy 9-009-: RZone Policy;

  AND THAT Council approves and adopts the revised RZone Policy for the Town of Tillsonburg as presented;

  AND THAT a By-Law to amend By-Law 4340, RZone Policy, be brought forward for Council’s consideration.

12.7.2

RCP 22-26 - Awarding RFP 2022-03 - Snack Bar and Concession Lease

• Proposed Resolution

  THAT Council receives Report RCP 22-26 Concession Lease – Awarding RFQ 2022-003 – TCC Snack Bar & Waterpark Concession Lease;

  AND THAT the lease for the concession at the Tillsonburg Community Centre be awarded to Chrissy’s Catering for the term of January 1, 2023 through December 31, 2025, at the annualized rate of $4,500.00 plus HST;

  AND THAT the one-year pilot lease for the Waterpark Concession is included in the contract for the term of June 17, 2023 – September 4, 2023 at a total rate of $800.00;

  AND THAT a By-law is brought forward for approval once the contract is signed.

12.7.3

RCP 22-27 - Arena Dehumidifier Replacement

• Proposed Resolution

  That Report RCP 22-27 Recreation, Culture & Parks – Arena Dehumidifier Replacement, be received; and

  THAT the quote provided by CIMCO Refrigeration for $152,769 + HST, to supply and install a dehumidifier unit for the arena be approved.

12.7.4

RCP 22-28 Facility Asset Management Audit Report

• Proposed Resolution

  THAT Report RCP 22-28 Facility Asset Management Audit Report prepared by Roth Integrated Asset Management Strategies (IAMS) Inc. be received as information; and

  THAT Staff use the data provided in the audit to help guide the RCP 10 year capital budget and beyond, as part of the overall Corporate Facility Asset Management Plan.

12.8

Mayor's Office

12.8.1

MYR 22-03 CAO Performance Appraisal Committee

• Proposed Resolution

  That a CAO Performance Appraisal Committee be formed consisting of Mayor Gilvesy, Councillor _______________   and Councillor __________________.  

13.

New Business

14.

Consideration of Committee Minutes

14.1

Committee Minutes

• Proposed Resolution

  THAT Council receives the following Tillsonburg Advisory Committee Minutes as information:

  • November 14, 2022 Tillsonburg Transit Advisory Committee Minutes
  • October 26, 2022 and November 23, 2022 Affordable and Attainable Housing Advisory Committee Minutes
  • November 8, 2022 Economic Development Advisory Committee Minutes
  • November 16, 2022 Boundary Adjustment Committee Minutes

14.2

Police Services Board Minutes

• Proposed Resolution

  THAT Council receives the Police Services Board minutes dated September 21, 2022 and October 19, 2022, as information.

15.

Motions/Notice of Motions

15.1

Town Owned Lands List

• Proposed Resolution

  Moved by: Councillor Parker

  Seconded by: Councillor Rosehart

  THAT a staff report be brought forward to Council to provide a list of all Town owned lands.

15.2

OGRA Board of Directors

• Proposed Resolution

  THAT Council supports the nomination of Chris Parker to the Ontario Good Roads Association Board of Directors. 

16.

Resolutions/Resolutions Resulting from Closed Session

17.

By-Laws

17.1

By-Law 2022-073 to establish policies and procedures for the procurement of goods and services and the disposal of surplus goods for the Corporation of the Town of Tillsonburg and to repeal By-Law 2020-070

17.2

By-Law 2022-078 To Enter into Airport Hanger Land Lease with Mark Kniss

17.3

By-Law 2022-080 to authorize the execution of an agreement of Purchase and Sale with Metalfer Iron Designs Inc.

17.4

By-Law 2022-081 A By-Law to Appoint a Deputy Mayor for the Town of Tillsonburg

17.5

By-Law 2022-082 Alternate Member Upper-Tier Council Appointment

17.6

By-Law 2022-083 Tillsonburg Emergency Management Program (revised)

17.7

By-Law 2022-086 to Amend By-Law 4340 RZone Policy

17.8

By-Law 2022-087 To provide a schedule of fees for certain municipal applications services and permits

• Proposed Resolution

  ​THAT By-Law 2022-073 To Establish Policies and Procedures for the procurement of goods and service and the disposal of surplus good for the Town of Tillsonburg and to repeal By-Law 2020-070;
  By-Law 2022-078 To Enter into an Airport Hanger Land Lease with Mark Kniss;
  By-Law 2022-080 To Authorize the execution of an agreement of Purchase and Sale with Metalfer Iron Designs Inc.;
  By-Law 2022-081 To Appoint a Deputy Mayor for the Town of Tillsonburg;
  By-Law 2022-082 Alternate Member Upper-Tier Council Appointment;
  By-Law 2022-083 Tillsonburg Emergency Management Program,
  By-Law 2022-086, To Amend By-Law 4340 RZone Policy; and
  By-Law 2022-087 To provide a schedule of fees for certain municipal applications, services and permits be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

18.

Confirm Proceedings By-law

• Proposed Resolution

  ​THAT By-Law 2022-085, to Confirm the Proceedings of the Council Meeting held on Monday, December 12, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Items of Public Interest

20.

Adjournment

• Proposed Resolution

  ​THAT the Council meeting of Monday, December 12, 2022 be adjourned at ______ p.m.