The Corporation of the Town of Tillsonburg

Council Meeting

MINUTES

-
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE:
  • Mayor Gilvesy
  • Deputy Mayor Beres
  • Councillor Luciani
  • Councillor Parker
  • Councillor Rosehart
  • Councillor Spencer
  • Councillor Parsons
Staff:
  • Kyle Pratt, Chief Administrative Officer
  • Renato Pullia, Interim Director of Finance/Treasurer
  • Shane Caskanette, Fire Chief
  • Laura Pickersgill, Executive Assistant/Assistant Clerk
  • Julie Columbus, Director of Recreations, Culture & Parks
  • Johnathon Graham, Director of Operations & Development

1.
Call to Order

 

The meeting was called to order at 6:00 p.m.

2.
Moment of Silence

 

3.
Adoption of Agenda

 
  • Resolution #2022-420
    Moved By:Councillor Spencer
    Seconded By:Councillor Rosehart

    ​THAT the Agenda as prepared for the Council meeting of Monday, December 12, 2022, be adopted.

    Carried

4.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

Councillor Rosehart declared pecuniary interest on the following items:

  1. Item 10.1 in open session (Tillsonburg BIA Appointment) with the reason being that her son is being appointed.
  2. Item 12.7.2 in open session (Awarding RFP 2022-03 - Snack Bar and Concession Lease) with the reason being that a family member will receive a financial gain.

Mayor Gilvesy declared a pecuniary interest on the following item:

  1. Item 10.1. in open session (Tillsonburg BIA Appointment) with the reason being that her sister is being appointed.

No other disclosures of pecuniary interest were declared.

5.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.221121 Council Orientation Session Minutes.pdf
2.221122 Council Minutes Orientation Session.pdf
3.221121 Council Minutes.pdf
  • Resolution #2022-421
    Moved By:Councillor Rosehart
    Seconded By:Councillor Spencer

    ​THAT the minutes of the Council orientation session meetings of November 21 and November 22, 2022 and the Council meeting minutes of November 21, 2022, be approved.

    Carried

6.
Presentations

 

6.1
Soccer Fields Request

This item has attachments. 
1.Tillsonburg FC Strategic Plan Update 2022-11-23.pdf
2.Town of Tillsonburg request to Council for December 12 2022 FINAL.docx (1).pdf
3.TillsonburgFC Council Presentation December 12 2022 FINAL.pdf

Brett Harrington, John Twinem and Michael Papaioannou provided an overview of the soccer fields request from Tillsonburg Football Club.

Opportunity was provided for members to ask questions. 

  • Resolution #2022-422
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT Council receives the Soccer Fields Request Delegation, as information;

    AND THAT the presentation be sent to the Recreation and Sports Advisory Committee and the Parks, Beautification and Cemeteries Committee for comment.

    Carried

6.2
Mobile Outreach Bus

This item has attachments. 
1.Mobile Health Outreach Bus.pdf

Abbie Boesterd, Oxford County Community Health Centre, Outreach Worker provided an overview of services available through the Mobile Outreach Program.

Opportunity was provided for members to ask questions.

  • Resolution #2022-423
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Parker

    THAT Council receives the Mobile Outreach Bus Presentation, as information.

    Carried

6.3
Petition- Heavy Trucks- Goshen, Ontario, Ball, Lincoln and Tillson Streets

This item has attachments. 
1.Petition Heavy Trucks.pdf

Marian Smith provided an overview of the petition for heavy truck usage on residential streets.

Opportunity was provided for members to ask questions.

  • Resolution #2022-424
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    THAT Council receives the Petition- Heavy Trucks- Goshen, Ontario, Ball, Lincoln and Tillson Streets, as information;

    AND THAT the information be provided to the Traffic Advisory Committee.

    Carried

6.4
Long-Term Service Award for Deputy Mayor Beres

 

Mayor Gilvesy presented Deputy Mayor Beres with the long-term service award.

  • Resolution #2022-425
    Moved By:Councillor Parsons
    Seconded By:Councillor Luciani

    THAT Council receives the Long-Term Service Award for Deputy Mayor Beres, as information.

    Carried

7.
Public Meetings

 
  • Resolution #2022-426
    Moved By:Councillor Spencer
    Seconded By:Councillor Rosehart

    THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 7:10 P.M.

    Carried

7.1
Application for Minor Variance A13-22 53 Queen Street

This item has attachments. 
1.Application for Minor Variance A13-22 53 Queen Street.pdf
2.A13-22 Report Attachments.pdf
3.A13-22 Application.pdf

Justin Miller, Planner, Oxford County provided an overview of the application.

Opportunity was provided for members to ask questions.

Jason Hunwicks, applicant, spoke in favour of the application.

There were no persons present to speak in opposition to the application.

  • Resolution #2022-427
    Moved By:Councillor Rosehart
    Seconded By:Councillor Spencer

    That the Town of Tillsonburg Committee of Adjustment approve Application File A13/22 submitted by Town of Tillsonburg Non-Profit Housing Corporation, for lands described as Lots 459, 460-462, 464, Plan 500, in the Town of Tillsonburg, as it relates to:

    1. Relief from Section 10.4.2.2 – Net Residential Density, to increase the maximum permitted net residential density from 144.9 dwelling units per hectare (58.7 dwelling units per acre) to 149.8 dwelling units per hectare (60.6 dwelling units per acre);

    2. Relief from Section 10.2.1- Children’s Outdoor Play Area for Apartment Dwellings, to reduce the minimum required children’s outdoor play area from 1 m2 per unit to nil;

    3. Relief from Section 10.4.2.3.2 – Number of Apartment Units, to increase the total permitted number of apartment units from 60 to 62, to facilitate the creation of 2 new affordable apartment dwellings within an existing apartment building.

    Carried
  • Resolution #2022-428
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council move out of Committee of Adjustment and move back into regular Council session at 7:21 P.M.

    Carried

8.
Planning Reports

 

8.1
Application for Consent B22-58-7 110 Concession St W

This item has attachments. 
1.Application for Consent B22-58-7 110 Concession Street West.pdf
2.B22-58-7 Attachments.pdf
3.B22-58-7 Application.pdf

Justin Miller, Planner, Oxford County provided an overview of the application.

Opportunity was provided for members to ask questions.

  • Resolution #2022-429
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the application for consent as the proposed lot to be severed.

    Carried

9.
Deputation(s) on Committee Reports

 

9.1
DTBIA Board of Management 2023-2026

This item has attachments. 
1.Decision letter - Downtown Tillsonburg BIA - recommended appointments to Board of Management November 23rd 2022.pdf

Deputy Mayor Beres took over as Chair for item 9.1.

  • Resolution #2022-430
    Moved By:Councillor Parsons
    Seconded By:Councillor Luciani

    THAT the following individuals be appointed to the DTBIA Board of Management for the term of 2023-2026:

    • Ben Cressman
    • Brandon Thompson
    • Cedric Tomico
    • Cheryl Fody
    • Emily Odorjan
    • Jessy Rhora
    • Marcel Rosehart
    • Mark Tedesco
    • Michelle Gleeson
    • Mike Bossy
    • Wendy Cameron
    Carried

10.
Information Items

 

Mayor Gilvesy took back the Chair at 7:35 p.m.

10.1
Town of Tillsonburg's Response to Bill 23 More Homes Built Fast Act 2022

This item has attachments. 
1.Town of Tillsonburg Response to Bill 23 More Homes Built Faster Act 2022 Letter.pdf

10.2
Long Point Region Conservation Authority Calls on Province to Reconsider Bill 23

This item has attachments. 
1.LPRCA Media Release - Long Point Region Conservation Authority Calls on Province to Reconsider Bill 23 - November 22 2022.pdf

10.3
Watson & Associates Economists Ltd. Assessment of Bill 23

This item has attachments. 
1.Standing Committee on Bill 23 - November 17 2022 Presentation.pdf
2.Letter to Standing Committee - November 17 2022.pdf

10.4
MNRF- Changes under the Oil, Gas and Salt Resources Act- Geologic Carbon Storage

This item has attachments. 
1.MNRF- Changes under the Oil, Gas and Salt Resources Act- Geologic Carbon Storage.pdf
  • Resolution #2022-431
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Council receives the correspondence dated November 24, 2022 to the Ministry of Municipal Affairs and Housing, correspondence dated November 22, 2022 from Long Point Region Conservation Authority, Watson and Associates Economist Limited dated November 17, 2022 and correspondence from the Ministry of Natural Resources and Forestry, as information.

    Carried

10.5
Tillsonburg Hydro Inc. MOU Review Committee

This item has attachments. 
1.Resolution THI MOU Committee.pdf
  • Resolution #2022-432
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council appoints CAO Kyle Pratt, Mayor Deb Gilvesy, Deputy Mayor Beres and Councillor Chris Parker to participate in the THI Board's MSA/MOUD Review Committee.

    Carried

11.
Staff Reports

 

11.1
Chief Administrative Officer

 

11.2
Corporate Services

 

11.2.1
CS 22-33 Cultural Grants Request Forge Fest

This item has attachments. 
1.CS 22-33 Cultural Grants Request Forge Fest.pdf
2.Appendix A- Forge Fest Concert Series Application for Cultural Grant.pdf
  • Resolution #2022-433
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT Council receives report CS 22-33 Cultural Grant Funding Request, as information;

    AND THAT the Council authorizes the funding in the amount of $600.00 to Forge Fest as a cultural grant to assist in costing involved with the concert series held at the Station Arts Centre.

    Carried

11.2.2
CS 22-35 Amendments to Procedural By-Law- Electronic meetings

This item has attachments. 
1.CS 22-35 Amendments to Procedural By-Law- Electronic meetings.pdf
  • Resolution #2022-434
    Moved By:Councillor Luciani
    Seconded By:Councillor Spencer

    THAT Council receives CS 22-35, Amendments to Procedural By-Law;

    AND THAT Council direct staff to bring back an amendment to the procedural by-law to allow for electronic participation in meetings for reasons other than for emergencies and pandemic reasons as currently stated, consistent with the Township of Zorra model.

    Councillor Parker called for a recorded vote.

    Mayor Gilvesy - Yes

    Deputy Mayor Beres - Yes

    Councillor Luciani - Yes

    Councillor Parker - No

    Councillor Rosehart - No

    Councillor Spencer - Yes

    Councillor Parsons - Yes

    Carried


11.2.3
CS 22-34 Traffic Advisory Committee

This item has attachments. 
1.CS 22-34 Traffic Advisory Committee.pdf
2.Appendix A- Traffic Advisory Committee Terms of Reference.pdf
  • Resolution #2022-435
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives report CS 22-34 Traffic Advisory Committee;

    AND THAT Council adopts the drafted Terms of Reference for the Traffic Advisory Committee.

    Carried

11.3
Economic Development

 

11.3.1
EDM 22-29 Offer to Purchase- 1410 Bell Mill Sideroad

This item has attachments. 
1.EDM 22-29 Offer to Purchase - 1410 Bell Mill Sideroad.pdf
2.Offer_to_Purchaser-Metalfer_Iron_Designs_Ltd.pdf
  • Resolution #2022-436
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an agreement of purchase and sale with Metalfer Iron Designs Inc for the Unopened Right-of-Way, described as a Road Allowance Between Concession 3 and 4, North of Talbot Road, Middleton, East of Bell Mill Sideroad and West of Portion 25 on 431429.

    Carried

11.4
Finance

 

11.4.1
FIN 22-29 - Property Tax Arrears

This item has attachments. 
1.FIN 22-29 - Property Tax Arrears.pdf
  • Resolution #2022-437
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Council receives report FIN 22-29 - Property Tax Arrears as information. 

    Carried

11.4.2
FIN 22-30 - 2023 Updated Rates and Fees - Follow Up

This item has attachments. 
1.FIN 22-30 - 2023 Updated Rates and Fees - Follow Up.pdf
2.Schedule A 2023 Rates and Fees - Dec 12 2022 Final.pdf
  • Resolution #2022-438
    Moved By:Councillor Spencer
    Seconded By:Councillor Parsons

    THAT Council receives report FIN 22-30 2023 Rates and Fees;

    AND THAT a By-Law to provide a schedule of fees for certain municipal applications, services, and permits be brought forward for Council consideration.

    Carried

11.5
Fire and Emergency Services

 

11.5.1
FRS 22-05 Revised Emergency Management By-law and Program Report

This item has attachments. 
1.Revised Emergency Management By-law and Program Report.pdf
2.TILLSONBURG EMERGENCY MANAGEMENT PROGRAM BY-LAW 2202-083 Final Draft DEC 2022 SC.pdf
3.TILLSONBURG REVISED EMERGENCY RESPONSE PROGRAM FINAL DEC 2022.pdf
  • Resolution #2022-439
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT Council receives Report FRS 22-05 Revised Emergency Management By-law and Program Report;

    AND THAT the attached By-law and Town of Tillsonburg Emergency Management Program be adopted by Council.

    Carried

11.6
Operations and Development

 

11.7
Recreation, Culture and Parks

 

11.7.1
RCP 22-25 Amendment to RZone Policy December 2022

This item has attachments. 
1.RCP 22-25 Amendment to RZone Policy December 2022.pdf
2.9-009 Rzone Policy Amendments.pdf
  • Resolution #2022-440
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council receives report RCP-22-25, Amendment to Policy 9-009-: RZone Policy;

    AND THAT Council approves and adopts the revised RZone Policy for the Town of Tillsonburg as presented;

    AND THAT a By-Law to amend By-Law 4340, RZone Policy, be brought forward for Council’s consideration.

    Carried

11.7.2
RCP 22-26 - Awarding RFP 2022-03 - Snack Bar and Concession Lease

This item has attachments. 
1.RCP 22-26 - Awarding RFP 2022-03 - Snack Bar and Concession Lease.pdf
2.Canteen Agreement Chrissys.pdf
  • Resolution #2022-441
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council receives Report RCP 22-26 Concession Lease – Awarding RFQ 2022-003 – TCC Snack Bar & Waterpark Concession Lease;

    AND THAT the lease for the concession at the Tillsonburg Community Centre be awarded to Chrissy’s Catering for the term of January 1, 2023 through December 31, 2025, at the annualized rate of $4,500.00 plus HST;

    AND THAT the one-year pilot lease for the Waterpark Concession is included in the contract for the term of June 17, 2023 – September 4, 2023 at a total rate of $800.00;

    AND THAT a By-law is brought forward for approval once the contract is signed.

    Carried

11.7.3
RCP 22-27 - Arena Dehumidifier Replacement

This item has attachments. 
1.RCP 22-27 - Arena Dehumidifier Replacement.pdf
2.CIMCO Quote.pdf
3.TEAR quote.pdf
4.Black McDonald quote.pdf
  • Resolution #2022-442
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    That Report RCP 22-27 Recreation, Culture & Parks – Arena Dehumidifier Replacement, be received; and

    THAT the quote provided by CIMCO Refrigeration for $152,769 + HST, to supply and install a dehumidifier unit for the arena be approved.

    Carried

11.7.4
RCP 22-28 Facility Asset Management Audit Report

This item has attachments. 
1.RCP 22-28 Facility Asset Management Audit report.pdf
  • Resolution #2022-443
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    THAT Report RCP 22-28 Facility Asset Management Audit Report prepared by Roth Integrated Asset Management Strategies (IAMS) Inc. be received as information; and

    THAT Staff use the data provided in the audit to help guide the RCP 10 year capital budget and beyond, as part of the overall Corporate Facility Asset Management Plan.

    Carried

11.8
Mayor's Office

 

11.8.1
MYR 22-03 CAO Performance Appraisal Committee

This item has attachments. 
1.MYR 22-03 CAO Performance Appraisal Committee.pdf
  • Resolution #2022-444
    Moved By:Councillor Parker
    Seconded By:Councillor Luciani

    That a CAO Performance Appraisal Committee be formed consisting of Mayor Gilvesy, Councillor Parker and Councillor Luciani. 

    Carried

12.
New Business

 

13.
Consideration of Committee Minutes

 

13.1
Committee Minutes

This item has attachments. 
1.221114 Transit Minutes.pdf
2.221026 Affordable and Attainable Housing Advisory Committee Minutes.pdf
3.221123 Affordable and Attainable Housing Minutes.pdf
4.221108 Economic Development Committee Minutes.pdf
5.221116 Boundary Minutes.pdf
  • Resolution #2022-445
    Moved By:Councillor Rosehart
    Seconded By:Councillor Parker

    THAT Council receives the following Tillsonburg Advisory Committee Minutes as information:

    • November 14, 2022 Tillsonburg Transit Advisory Committee Minutes
    • October 26, 2022 and November 23, 2022 Affordable and Attainable Housing Advisory Committee Minutes
    • November 8, 2022 Economic Development Advisory Committee Minutes
    • November 16, 2022 Boundary Adjustment Committee Minutes
    Carried

13.2
Police Services Board Minutes

This item has attachments. 
1.220921 PSB Minutes.pdf
2.221019 PSB Minutes.pdf
  • Resolution #2022-446
    Moved By:Councillor Parker
    Seconded By:Deputy Mayor Beres

    THAT Council receives the Police Services Board minutes dated September 21, 2022 and October 19, 2022, as information.

    Carried

14.
Motions/Notice of Motions

 

14.1
Town Owned Lands List

 
  • Resolution #2022-447
    Moved By:Councillor Parker
    Seconded By:Councillor Rosehart

    THAT a staff report be brought forward to Council to provide a list of all Town owned lands, excluding ravines.

    Carried

14.2
OGRA Board of Directors

 
  • Resolution #2022-448
    Moved By:Deputy Mayor Beres
    Seconded By:Councillor Luciani

    THAT Council supports the nomination of Councillor Chris Parker to the Ontario Good Roads Association Board of Directors. 

    Carried

15.
Resolutions/Resolutions Resulting from Closed Session

 

16.
By-Laws

 

16.1
By-Law 2022-073, to establish policies and procedures for the procurement of goods and services and the disposal of surplus goods for the Corporation of the Town of Tillsonburg and to repeal By-Law 2020-070

This item has attachments. 
1.By-Law 2022-073 Procurement of goods and services and to repeal By-Law 2020-070.pdf

16.2
By-Law 2022-078, to enter into Airport Hanger Land Lease with Mark Kniss

This item has attachments. 
1.2022-078 By-Law to enter airport hanger land lease with Mark Kniss.pdf
2.Appendix A- Tillsonburg Airport Lease Agreement Mark Kniss C1-9.pdf
3.Appendix B- Lease Termination - Danny Richer Hangar C1-9 (C5).pdf

16.3
By-Law 2022-080, to authorize the execution of an agreement of Purchase and Sale with Metalfer Iron Designs Inc.

This item has attachments. 
1.2022-080 to authorize the execution of an agreement of Purchase and Sale with Metalfer Iron Designs Inc.pdf
2.Schedule A- Offer_to_Purchaser-Metalfer_Iron_Designs_Ltd.pdf

16.4
By-Law 2022-081, to Appoint a Deputy Mayor for the Town of Tillsonburg

This item has attachments. 
1.2022-081 Deputy Mayor Appointment.pdf

16.5
By-Law 2022-082, to appoint an Alternate Member to Upper-Tier Council

This item has attachments. 
1.2022-082 Alternate Member Upper-Tier Council Appointment.pdf

16.6
By-Law 2022-083, to establish a Tillsonburg Emergency Management Program (revised)

This item has attachments. 
1.2022-083 Emergency Management Program.pdf
2.Schedule A- Emergency Response Plan Program.pdf

16.7
By-Law 2022-086, to Amend By-Law 4340 RZone Policy

This item has attachments. 
1.2022-086 By-Law to Amend By-Law 4340 RZone Policy.pdf

16.8
By-Law 2022-087, to provide a schedule of fees for certain municipal applications services and permits

This item has attachments. 
1.By-Law 2022-087 To provide a schedule of fees for certain municipal applications services and permits.pdf
2.Schedule A 2023 Rates and Fees - Dec 12 2022 Final(1).pdf
  • Resolution #2022-449
    Moved By:Councillor Luciani
    Seconded By:Councillor Parsons

    ​THAT By-Law 2022-073, to Establish Policies and Procedures for the procurement of goods and service and the disposal of surplus good for the Town of Tillsonburg and to repeal By-Law 2020-070; and

    By-Law 2022-078, to enter into an Airport Hanger Land Lease with Mark Kniss; and

    By-Law 2022-080, to authorize the execution of an agreement of Purchase and Sale with Metalfer Iron Designs Inc.; and,

    By-Law 2022-081, to appoint a Deputy Mayor for the Town of Tillsonburg; and

    By-Law 2022-082, to appoint an Alternate Member Upper-Tier Council; and

    By-Law 2022-083, to establish a Tillsonburg Emergency Management Program; and

    By-Law 2022-086, to Amend By-Law 4340 RZone Policy; and

    By-Law 2022-087, to provide a schedule of fees for certain municipal applications, services and permits be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

17.
Confirm Proceedings By-law

This item has attachments. 
1.2022-085 Confirming By-Law - December 12, 2022.pdf
  • Resolution #2022-450
    Moved By:Councillor Parsons
    Seconded By:Councillor Spencer

    ​THAT By-Law 2022-085, to Confirm the Proceedings of the Council Meeting held on Monday, December 12, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

    Carried

18.
Items of Public Interest

 

Congratulations to the U11 Atom Rep Team for winning the Silver Stick tournament.

Developer of the Stationview property is happening on December 13th from 4-9 pm at the Lions Auditorium.

THI is launching a new website shortly.

Please ensure you change your smoke alarm batteries. There have been many false alarm calls due to batteries not being changed in smoke alarms.

The new Town app can be downloaded on iPhone and Android devices.

Please follow the rules of the outdoor skating rink to ensure it can continue to be enjoyed safely by all.

19.
Adjournment

 
  • Resolution #2022-451
    Moved By:Councillor Spencer
    Seconded By:Councillor Rosehart

    ​THAT the Council meeting of Monday, December 12, 2022 be adjourned at 8:26 p.m.

    Carried
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