The Corporation of the Town of Tillsonburg
Council Meeting
AGENDA

-
LPRCA
4 Elm St
Tillsonburg

1.
Call to Order

 

2.
Closed Session (4:00 p.m.)

 
  • Proposed Resolution #

    THAT Council move into Closed Session to consider the following:

    2.4.1 Request for Assignment of VIP Lot 1 - 2776807 Ontario Inc. - CLD-EDM-24-015

    239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

    (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    2.4.2 ERTH Negotiations Update - CLD-CAO-24-004

    239 (2) (d) labour relations or employee negotiations;

    (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    2.4.3 New Town Hall Alternative Location Options - CLD-OPD-24-002

    239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

    (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

2.1
Adoption of Agenda

 

2.2
Disclosures of Pecuniary Interest

 

2.3
Adoption of Closed Council Minutes

 

2.4
Reports

 

2.4.1
Request for Assignment of VIP Lot 1 - 2776807 Ontario Inc - CLD-EDM-24-015

 

2.4.2
ERTH Negotiations Update - CLD-CAO-24-004

 

2.4.3
New Town Hall Alternative Location Options - CLD-OPD-24-002

 

2.5
Back to Open Session

 

3.
Moment of Silence

 

4.
Adoption of Agenda (6:00 p.m.)

 
  • Proposed Resolution #

    ​THAT the Agenda as prepared for the Council meeting of Monday, October 21, 2024, be adopted.

5.
 Disclosures of Pecuniary Interest and the General Nature Thereof

 

6.
Adoption of Council Minutes of Previous Meeting

This item has attachments. 
1.241007 Regular Council Minutes.pdf
  • Proposed Resolution #

    THAT the Council meeting minutes dated October 7, 2024 be approved. 

7.
Presentations

 

8.
Public Meetings

 

8.1
Application for Minor Variance - A07-24 (73 Concession St W)

This item has attachments. 
1.a07-24t_rpt-FINAL.pdf
2.Plate 1.pdf
3.Plate 2.pdf
4.Plate 3.pdf
  • Proposed Resolution #

    THAT Council move into the Committee of Adjustment to hear applications for Minor Variances at ____ p.m.

  • Proposed Resolution #

    THAT the Town of Tillsonburg Committee of Adjustment approve Application A07-24, submitted by Rob and Carrie Hutchison for lands described as Lot 2, Plan 1646, in the Town of Tillsonburg, municipally known as 73 Concession Street West as it relates to:

    1. Relief from Table 6.2 – R1 Zone – Setback, Minimum Distance from the Centreline of Arterial Road, to reduce the minimum distance required from the centreline of an arterial road from 20.5 metres (67.3 feet) to 19 metres (62.3 feet).

    The requested variance meets the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:

    1. The proposed relief represents a minor variance from the provisions of the Town’s Zoning By-law in that the reduced zone provision is from the minimum distance from the centreline of an arterial road in the R1 Zone, is compatible with surrounding land uses, is minor and is desirable for the development of the lands.

    2. The proposed relief maintains the general intent and purpose of the Town’s Zoning By-law, and no negative impacts are anticipated as a result of the reduced zone provision.

    3. The relief is desirable for the use of the land as the said relief will allow for development that is permitted by the Zoning By-law, the use is compatible with planned development and is complimentary to proposed development in the area.

    4. The relief maintains the intent and purpose of the Official Plan as the proposed relief will facilitate development that is contemplated within the Low Density Residential designation.

8.2
Application for Minor Variance - A10-24 (55 Broadway)

This item has attachments. 
1.A10-24t_rpt-FINAL.pdf
2.Plate 1(2).pdf
3.Plate 2(2).pdf
4.Plate 3(2).pdf
  • Proposed Resolution #

    THAT the Town of Tillsonburg Committee of Adjustment approve Application File A10-24t, submitted by Ella Agranov on behalf of Perovich Holdings Inc. and M & J Property Holdings Inc, for lands described as Lots 1475 and 1476, Plan 500, 50 Broadway, Town of Tillsonburg, as it relates to:

    1. Relief from Section 5.24.2.1 – Off-Street Parking Required – Table 5.24.2.1: Parking Standards and Section 5.24.5(b) – Exceptions – Parking Space Requirements, to reduce the minimum required vehicle parking spaces from two (2) parking spaces to zero (0) parking spaces;

    2. Relief from Section 13.2 – Zone Provisions – Table 13.2 Zone Provisions – Rear Yard, Minimum Depth, to reduce the minimum required rear yard depth from 6.0 metres (19.7 feet) to 0.1 metres (0.4 feet); and

    3. Relief from Section 13.2.6 – Location of Public Garages, to allow for the enlargement of a non-permitted use on the subject property.

    The requested variances meet the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:

    1. The proposed relief represents minor variances from the provisions of the Town’s Zoning By-law in that the reduced provisions permit the expansion of a legal non-conforming setback and recognize a deficiency in parking spaces, is compatible with surrounding land uses, is minor and is desirable for the development of the lands.

    2. The proposed relief maintains the general intent and purpose of the Town’s Zoning By-law, and no negative impacts are anticipated associated the reduced zone provisions.

    3. The relief is desirable for the use of the land as the said relief will allow for development that is permitted by the Zoning By-law, the use is compatible with planned development and is complimentary to proposed development in the area.

    4. The relief maintains the intent and purpose of the Official Plan as the proposed relief will facilitate development that is contemplated within the Central Business District designation.

8.3
Application for Minor Variance - A11-24 (9 Delevan Cres)

This item has attachments. 
1.A11-24t.rpt-FINAL.pdf
2.Plate 1(1).pdf
3.Plate 2(1).pdf
4.Plate 3(1).pdf
  • Proposed Resolution #

    THAT the Town of Tillsonburg Committee of Adjustment approve Application A11-24, submitted by Kim Husted on behalf of Simon Wagler Homes Inc. for lands described as Part of Lot 543, Plan 500, in the Town of Tillsonburg, municipally known as 9 Delevan Crescent as it relates to:

    1. Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Low Density Residential (R1) Zone – Front Yard, Minimum Depth, to reduce the minimum front yard depth from 7.5 m (24.6 ft) to 6 m (19.75 ft); and

    2. Section 6.2 – Zone Provisions – Table 6.2: Zone Provisions – Low Density Residential (R1) Zone – Rear Yard, Minimum Depth, to reduce the minimum rear yard depth from 12 m (39.3 ft) to 10.5 m (34.4 ft).

    The requested variances meet the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:

    1. The proposed relief represents minor variances from the provisions of the Town’s Zoning By-law in that the reduced zone provisions are from the front and rear yard setbacks of the R1 Zone, are compatible with surrounding land uses, are minor and desirable for the development of the lands.

    2. The proposed relief maintains the general intent and purpose of the Town’s Zoning By-law, and no negative impacts are anticipated associated the reduced zone provisions.

    3. The relief is desirable for the use of the land as the said relief will allow for development that is permitted by the Zoning By-law, the use is compatible with planned development and is complimentary to proposed development in the area.

    4. The relief maintains the intent and purpose of the Official Plan as the proposed relief will facilitate development that is contemplated within the Low Density Residential designation.
  • Proposed Resolution #

    THAT Council move out of the Committee of Adjustment and move back into regular Council session at ____ p.m.

9.
Planning Reports

 

10.
Delegations

 

10.1
Stephen Owen, Community Engagement Coordinator Re: Parkinson Society Southwestern Ontario

This item has attachments. 
1.About PSSO + PD Presentation - Tillsonburg.pdf
2.Parkinson Society Delegation Request.pdf
  • Proposed Resolution #

    THAT the delegation from Stephen Owen, Community Engagement Coordinator, Parkinson's Society Southwestern Ontario, be received as information.

11.
Deputation(s) on Committee Reports

 

11.1
Scattering Garden - RCP-24-049

This item has attachments. 
1.Scattering Garden - RCP-24-049.pdf
2.Scattering Garden - RCP-24-043.pdf
  • Proposed Resolution #
    1. THAT report titled “Scattering Garden” be received as information; and
    2. THAT Council approve the recommendation of the Parks, Beautification & Cemeteries Advisory Committee as follows:

      THAT the Parks, Beautification & Cemeteries Advisory Committee does not recommend that the Council address the scattering gardens until current cemetery infrastructure has been updated and improved.

11.2
Addition to Trails Subcommittee - RCP-24-050

This item has attachments. 
1.Addition to Trails Subcommittee - RCP-24-050.pdf
  • Proposed Resolution #
    1. THAT report titled “Addition to Trails Subcommittee” be received as information; and
    2. THAT Council approve the recommendation of the Parks, Beautification & Cemeteries Advisory Committee as follows:

      THAT Council approve adding a representative of Oxford County to the subcommittee to assist with expediting actionable items related to Trans Canada Trail use and maintenance.

11.3
Founder's Day Event - Museum, Culture, Heritage and Special Awards Advisory Committee Recommendation - CS-24-109

This item has attachments. 
1.Founder's Day Event - Museum, Culture, Heritage and Special Awards Advisory Committee Recommendation - CS-24-109.pdf
  • Proposed Resolution #
    1. THAT report titled “Founder’s Day Event – Museum, Culture, Heritage and Special Awards Advisory Committee Recommendation” be received as information; and
    2. THAT staff continue working with the Museum, Culture, Heritage and Special Awards Advisory Committee on their plans for this event and include funding in the 2025 budget for consideration.

12.
Information Items

 
  • Proposed Resolution #

    THAT the following items be received as information:

    • Long Point Region Conservation Authority Board Minutes - September 4, 2024
    • Long Point Region Conservation Authority Hearing Board Minutes - September 4, 2024
    • Oxford OPP Detachment 3 - Town of Tillsonburg - September 2024 Board Report

13.
Staff Reports

 

13.1
Chief Administrative Officer

 

13.1.1
Roulstons Pharmacy Advertising Clinic Space Request - CAO-24-022

This item has attachments. 
1.Roulstons Pharmacy Advertising Clinic Space Request - CAO-24-022.pdf
  • Proposed Resolution #
    1. THAT report titled “Roulston’s Pharmacy Advertising Clinic Space Request” be received as information; and
    2. THAT Council approve the recommendation of the Community Health Care Committee to use Town resources and channels to advertise and promote the Roulston’s Pharmacy clinical space.

13.2
Corporate Services

 

13.2.1
Committee Vacancies Update - CS-24-107

This item has attachments. 
1.Committee Vacancies Update - CS-24-107.pdf
2.Community Health Care Terms of Reference 2022-2026 - red-lined.pdf
3.By-Law 2024- - - - By-law to Amend By-Law 2023-009 Committee Appointments.pdf
  • Proposed Resolution #
    1. THAT report CS 24-107 titled “Committee Vacancies Update” be received as information; and
    2. THAT the Terms of Reference of the Community Health Care Committee be amended with removal of item G, under Section 3.0; and
    3. THAT a By-Law be brought forward for Council’s consideration to remove members from committee membership that are no longer serving on their respective committee.

13.3
Economic Development

 

13.3.1
Film Industry Opportunities - Update and Next Steps - EDM-24-036

This item has attachments. 
1.Film Industry Opportunities - Update and Next Steps - EDM-24-036.pdf
2.Appendix A - By-Law 2024- - - -.pdf
3.Appendix_B-FIlm_Permit_Application.pdf
4.Appendix_C-Film_Production_Checklist.pdf
5.Appendix_D-Location_Inventory.pdf
  • Proposed Resolution #
    1. THAT report EDM 24-036 titled “Film Industry Opportunities – Update and Next Steps” be received; and,

       

    2. THAT the Film Policy be approved in principle, subject to final 2025 Budget and Business Plan approval, as a three year pilot program commencing January 1, 2025 or thereafter and expiring December 31, 2027 with staff support being included in the 2025 Budget and Business Plans for consideration;

       

    3. That film application fees be waived for the duration of the pilot program with productions only required to offset any direct municipal staffing costs; and,

       

    4. That a bylaw authorizing the Film Policy be brought forward for Council’s consideration upon completion of public consultation and engagement.

13.4
Finance

 

13.4.1
2025 Rates and Fees By-law Update - FIN-24-051

This item has attachments. 
1.2025 Rates and Fees By-law Update - FIN-24-051.pdf
2.FIN-24-051 - 2025 Rates and Fees - Appendix A2.pdf
3.FIN-24-051 - 2025 Fees BY-LAW - Jan 1, 2025.pdf
  • Proposed Resolution #
    1. THAT Council receives report FIN-24-051 2025 Fees By-law Update; and
    2. THAT a By-Law to provide a schedule of fees for certain municipal applications, services, and permits for 2025 be brought forward for Council consideration.

13.5
Fire and Emergency Services

 

13.6
Operations and Development

 

13.6.1
New Town Hall 2024 Alternative Design and Location Options - OPD-24-057

This item has attachments. 
1.New Town Hall 2024 Alternative Design and Location Options - OPD-24-057.pdf
2.Appendix A - Order of Magnitude (Demo Rebuild).pdf
3.Appendix B - Order of Magnitude (Greyfeild).pdf
4.Amended Services Work Request No. 1.pdf
  • Proposed Resolution #
    1. THAT report OPD 24-057 titled “New Town Hall 2024 Alternative Design and Location Options” be received; and [Council to select option]
    2. THAT staff continue with the detail design of 10 Lisgar representing a complete demo and rebuild authorizing the Director of Operations and Development to execute +VG Architect’s proposed Amended Services Work Request No.1, dated July 30, 2024, in the amount of $82,131.00 (excluding HST) where this overage will be funded through the Tax Rate Stabilization Reserve; OR
    3. THAT staff refine location options including investigating any necessary preliminary negotiations options through to the appropriate due diligence and feasibility of the following alternative locations for a New Town Hall:

       a. Option 2: Greyfield Site (Northeast corner of Brock and Harvey Streets);
       b. Option 4b: 4 Elm Street (East Elgin Concrete/Long Point Region Conservation Authority Building- South); and

    THAT Staff provide a report, including any potential agreements, to Council for review and consideration.

13.7
Recreation, Culture and Parks

 

14.
New Business

 

15.
Consideration of Minutes

 

15.1
Advisory Committee Minutes

This item has attachments. 
1.Post-Meeting Minutes - RSAC_Sep05_2024 - English.pdf
2.Post-Meeting Minutes - PBCC_Sep24_2024 - English.pdf
3.240910 Economic Development Committee Meeting Minutes.pdf
4.240925 Affordable and Attainable Housing Committee Minutes.pdf
  • Proposed Resolution #

    THAT Council receives as information:

    • The Recreation and Sports Advisory Committee minutes dated September 5, 2024;
    • The Economic Development Advisory Committee minutes dated September 10, 2024;
    • The Parks, Beautification and Cemeteries Advisory Committee minutes dated September 24, 2024; and
    • The Affordable and Attainable Housing Advisory Committee minutes dated September 25, 2024.

16.
Motions/Notice of Motions

 

16.1
Motions

 

16.1.1
Local Government Week in Ontario - Deputy Mayor Beres

 
  • Proposed Resolution #

    WHEREAS October 20 to 26, 2024 is Local Government Week in Ontario, an opportunity to reflect on the vital services delivered by municipal governments; and

    AND WHEREAS municipal governments play a vital role in helping to define the character, priorities, physical make up, and quality of life of communities across Ontario;

    AND WHEREAS the Town supports expanding awareness of the local governments role in day to day living;

    THEREFORE BE IT RESOLVED THAT Tillsonburg Town Council, do hereby join with partners such as the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) in acknowledging and celebrating the work of local municipalities by proclaiming October 20 to 26, 2024 as ‘Local Government Week’ in the Town of Tillsonburg.

17.
Resolutions/Resolutions Resulting from Closed Session

 

18.
By-Laws

 
  • Proposed Resolution #

    THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

19.
Confirm Proceedings By-law

This item has attachments. 
1.By-Law 2024-095 - Confirming By-Law - October 21, 2024.pdf
  • Proposed Resolution #

    THAT By-Law 2024-095, A By-Law to Confirm the proceedings of the Council Meeting held on October 21, 2024, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 

20.
Items of Public Interest

 

21.
Adjournment

 
  • Proposed Resolution #

    THAT the Council meeting of October 21, 2024, be adjourned at _______ p.m.

No Item Selected