The Corporation of the Town of Tillsonburg

COUNCIL MEETING

AGENDA

Meeting #:
Date:	Monday, May 13, 2019
Time:	5:00 P.m. - 10:30 P.m.
Location:	Council Chambers 200 Broadway, 2nd Floor

---

1.

Call to Order

2.

Closed Session

• Proposed Resolution #1

  THAT Council move into Closed Session to consider a proposed or pending acquisition or disposition of land by the Town (proposed land acquisition).

2.1

Adoption of Agenda

2.2

Disclosures of Pecuniary Interest and the General Nature Thereof

2.3

Adoption of Closed Session Council Minutes - April 23, 2019

2.4

Reports

2.4.1

Proposed Land Acquisition

2.5

Back to Open Session

3.

Adoption of Agenda

• Proposed Resolution #2

  ​THAT the Agenda as prepared for the Council Meeting of Monday, May 13, 2019 be adopted.

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest and the General Nature Thereof

6.

Adoption of Council Minutes of Previous Meeting

• Proposed Resolution #3

  ​THAT the Minutes of the Council Meeting of April 23, 2019 be approved.

7.

Presentations

7.1

Oxford OPP - Tillsonburg Detachment - 2018 Year End Report

Presented by:  Inspector Anthony Hymers, Oxford County OPP, and Chair Larry Scanlan, Tillsonburg Police Services Board

• Proposed Resolution #4

  THAT Council receives the Oxford OPP - Tillsonburg Detachment - 2018 Year End Report, as information.

7.2

PUBLIC MEETING - 2019 Development Charges Background Study

Presented by:  Andrew Grunda, Watson & Associates

• Proposed Resolution #5

  THAT the presentation by Watson & Associates, in regards to the 2019 Development Charges Background Study, be received as information;

  AND THAT a By-Law be brought forward for consideration at the June 13, 2019 Council Meeting.

8.

Public Planning Meetings

• Proposed Resolution #6

  THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at __________ p.m.

8.1

Application for Minor Variance - A03-19 - 11 Morning Glory Drive (Southridge Heights Inc.)

• Proposed Resolution #7

  THAT the Committee of Adjustment approves Application File A03-19, submitted by Southridge Heights Inc, for lands described as Lot 34, Plan 41M-145, Town of Tillsonburg, as it relates to:

  1. Relief from Table 5.37.1 – Permitted Projections into Required Yards, to increase the permitted projection of a covered deck into a required rear yard from 1.5 m (4.92 ft) to 2.2 m (7.21 ft), to facilitate the construction of a pergola, on an existing deck, accessory to a single detached dwelling on the subject lands, subject to the condition that a building permit for the proposed pergola shall be issued within one year of the date of the Committee's decision.

8.2

Application for Minor Variance A04-19 - 17 Wren Court (Landmark Homes)

• Proposed Resolution #8

  THAT the Committee of Adjustment approves Application File A4-19, submitted by Landmark Homes (Chris Declark), for lands described as Lot 131, Plan M-16, Town of Tillsonburg, as it relates to:

  1. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to reduce the required lot frontage from 36 m (118.1 ft) to 28 m (91.9 ft), and;
  2. Relief from Table 9.2 – Medium Density Residential Zone Provisions (RM), to increase the maximum lot area per dwelling unit from 320 m² (3,444.6 ft²) to 344 m² (3,702.7 ft²).
• Proposed Resolution #9

  THAT Council move out of the Committee of Adjustment and move back into regular Council session at __________ p.m.

8.3

Application for Zone Change - ZN 7-19-04 (Landmark Homes)

• Proposed Resolution #10

  THAT Council approves the zone change application submitted by Landmark Homes (Trevalli Homes), whereby the lands described as Lots 40 & 41 Plan 41M-143 & Lots 3-15, 17-26 & 77 Plan 41M-144, known municipally as 82, 84, 92, 94, 96-112, 114-115 & 117 Beech Boulevard and 34 Hemlock Drive in the Town of Tillsonburg are to be rezoned from ‘Low Density Residential – Type 1 Zone (R1A)’ to ‘Special Low Density Residential – Type 1 Zone (R1A-sp)’ to permit a reduced front yard depth of 6 m (19.68 ft) and a reduced rear yard depth of 9 m (29.52 ft).

9.

Planning Applications

10.

Delegations

10.1

History of Kinsmen Outdoor Pool

Presented by:  Joan Weston

• Proposed Resolution #11

  THAT Council receives the Delegation in regards to the history of the outdoor pool, as information.

10.2

Community Living Month

Presented by:  Cheryl Conick, Karen Devolin and Doug Cooper

• Proposed Resolution #12

  THAT Council receives the Delegation in regards to Community Living Month, as information.

10.3

Demolition of Summer Place

Presented by:  Sharon Howard, President, Tillsonburg Rowing Club

• Proposed Resolution #13

  THAT Council receives the Delegation in regards to the demolition of Summer Place, as information.

11.

Deputation(s) on Committee Reports

11.1

OPS 19-11 - Tillsonburg Airport Adivsory Committee - Available Grant Funding for the Tillsonburg Regional Airport

Presented by:  Mark Renaud, Chair, Tillsonburg Airport Advisory Committee

• Proposed Resolution #14

  THAT Council receives Report OPS 19-11, Tillsonburg Airport Advisory Committee - Available Grant Funding for the Tillsonburg Regional Airport;

  AND THAT the recommendation of the Tillsonburg Airport Advisory Committee be referred to item 13.6.5, OPS 19-17, for consideration.

11.2

OPS 19-12 - Tillsonburg Transit Advisory Committee - Proposed TGO Routes and Schedule

Presented by:  Cindy Allen, Vice Chair, Tillsonburg Transit Advisory Committee

• Proposed Resolution #15

  THAT Council receives Report OPS 19-12, Tillsonburg Transit Advisory Committee – T:GO Draft Routes and Schedule, as information.

12.

Information Items

12.1

Ministry of Municipal Affairs and Housing - More homes, more choice: Ontario's housing supply action plan

• Proposed Resolution #16

  THAT Council receives the correspondence from the Ministry of Municipal Affairs and Housing, in regards to More homes, more choice - Ontario's housing supply action plan, as information.

13.

Staff Reports

13.1

Chief Administrative Officer

13.1.1

CAO - HR - 19-03 Fire Chief Recruitment Committee

• Proposed Resolution #17

  THAT Council receives Report CAO–HR 19-03, Fire Chief Recruitment Committee, for information;

  AND THAT the Fire Chief Recruitment Committee Terms of Reference be adopted;

  AND THAT Councillor __________________ be appointed to the Fire Chief Recruitment Committee;

  AND FURTHER THAT a by-law to appoint Mr. Terry Saelens Acting Fire Chief be brought forward for Council consideration.

13.2

Clerk's Office

13.2.1

CLK 19-14 - Committees of Council Additional Appointments

• Proposed Resolution #18

  THAT Council receives Report CLK 19-14, Committees of Council Additional Appointments;

  AND THAT By-Law 4300 to amend Schedule A of By-Law 4247 be brought forward for Council consideration.

13.3

Development and Communication Services

13.3.1

Report DCS 19-08 - Community Improvement Plan Application - 83 Rolph St (Phase 1)

• Proposed Resolution #19

  THAT Council receives Report DCS 19-08, Community Improvement Plan Application – 83 Rolph St (Existing Building);

  AND THAT the approval granted in 2018 to the previous owner, including Accessibility, Permit Fee Grant Back and Tax Increment Equivalent Grant Back Program, be transferred to Oxford Lofts Inc. 

13.4

Finance

13.5

Fire and Emergency Services

13.5.1

FRS 19-04 - Bayham Automatic Aid

• Proposed Resolution #20

  THAT Council receives Report 19-04, Bayham Automatic Aid Agreement;

  AND THAT By-Law No. 4301 to Authorize an Automatic Aid Agreement be brought forward for Council consideration;

  AND THAT By-Law 3442 be repealed in its entirety.

13.6

Operations

• Proposed Resolution #

13.6.1

OPS 19-13 - Airport Feasibility Analysis RFP Terms of Reference

• Proposed Resolution #21

  THAT Council receives Report OPS 19-13, Airport Feasibility Analysis RFP Terms of Reference;

  AND THAT Council approves the scope defined within the Draft Airport Feasibility Analysis Terms of Reference.

13.6.2

OPS 19-14 - Results for RFP 2019-003 OSIM Inspections

• Proposed Resolution #22

  THAT Council receives Report OPS 19-14, Results for RFP 2019-003 OSIM Inspections;

  AND THAT Council awards RFP 2019-003 to G. Douglass Vallee Limited Consulting Engineers of Simcoe, ON at a cost of $107,680.60 (net HST included), the highest scoring proposal received.

13.6.3

OPS 19-15 - Results for Tender RFT 2019-009 Ice Resurfacer

• Proposed Resolution #23

  THAT Council receives Report OPS 19-15, Results for Tender RFT 2019-009 Ice Resurfacer;

  AND THAT Council awards Tender RFT 2019-009 to Resurfice Corporation of Elmira, ON at a cost of $97,790 the lowest bid received satisfying all tender requirements.

13.6.4

OPS 19-16 - Inter-Community Transit Coordinator

• Proposed Resolution #24

  THAT Council receives Report OPS 19-16, Inter-Community Transit Coordinator, as information.

13.6.5

OPS 19-17 Tillsonburg Airport Additional Funding Request

• Proposed Resolution # 25

  THAT Council receive Report OPS 19-17, Tillsonburg Airport Additional Funding Request;

  AND THAT Council allocate $50,000 of the one-time 2019 Federal Gas Tax top-up funding to the unfunded Airport related projects identified in the 2019 Operations Services Business Plan.

13.7

Recreation, Culture & Park Services

13.7.1

RCP 19-22 - F.A.R.E. Program Update

• Proposed Resolution #26
  THAT Council receives Report RCP 19-21 – F.A.R.E. Program Update for information.

14.

New Business

15.

Consideration of Committee Minutes

15.1

Committee Minutes

• Proposed Resolution #27

  THAT Council receives the Transit Committee Minutes dated April 16, 2019, the Memorial Park Revitalization Advisory Committee Minutes dated April 17, 2019, the Airport Advisory Committee Minutes dated April 18, 2019, the Museum Advisory Committee Minutes dated April 25, 2019, the Region Review Committee Minutes dated April 29, 2019, and the Parks, Beautification and Cemetery Advisory Committee Minutes dated May 2, 2019, as information.

15.2

Tillsonburg Police Services Board Minutes

• Proposed Resolution #28

  THAT Council receives the Tillsonburg Police Services Board Minutes dated January 17, 2018, June 20, 2018, August 15, 2018, September 19, 2018 and October 17, 2018, as information.

15.3

Long Point Region Conservation Authority Board of Directors Minutes

• Proposed Resolution #29

  THAT Council receives the Long Point Region Conservation Authority Board of Directors Minutes dated April 3, 2019, as information.

16.

Motions/Notice of Motions

17.

Resolutions/Resolutions Resulting from Closed Session

18.

By-Laws

18.1

By-Law 4300, To Amend Schedule A of By-Law 4247, Committee Appointments

18.2

By-Law 4301, To Authorize an Automatic Aid Service Agreement with Bayham

18.3

By-Law 4302, To Appoint an Acting Fire Chief

18.4

By-Law 4303, To Amend Zoning By-Law 3295 (ZN 7-19-04)

• Proposed Resolution #30

  ​THAT By-Law 4300 - To Amend Schedule A of By-Law 4247, Committee Appointments;

  By-Law 4301, To Authorize an Automatic Aid Service Agreement with Bayham; and

  By-Law 4302, To Appoint an Acting Fire Chief;

  AND By-Law 4303, to Amend Zoning By-Law 3295 (ZN-19-04)

  be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

19.

Confirm Proceedings By-law

• Proposed Resolution #31

  ​THAT By-Law 4304, to Confirm the Proceedings of the Council Meeting held on May 13, 2019, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto.

20.

Items of Public Interest

21.

Adjournment

• Proposed Resolution #32

  ​THAT the Council Meeting of Monday, May 13, 2019 be adjourned at ______ p.m.